PRE 14A
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g87645pre14a.txt
TRANSAMERICA IDEX MUTUAL FUNDS
SCHEDULE 14A
(RULE 14A-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
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[ ] Definitive proxy statement. only (as permitted by Rule 14a-6(e)(2).
[ ] Definitive additional materials.
[ ] Soliciting material pursuant to Rule 14a-11(c) or Rule 14a-12.
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TRANSAMERICA IDEX MUTUAL FUNDS (TA IDEX JANUS GLOBAL)
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(Name of Registrant as Specified in Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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TA IDEX JANUS GLOBAL
A SERIES OF
TRANSAMERICA IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-800-433-4339
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NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
To be held on April 23, 2004
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To the Shareholders:
Notice is hereby given that Transamerica IDEX Mutual Funds ("Transamerica IDEX")
will hold a special meeting of shareholders of TA IDEX Janus Global (the "Fund")
on April 23, 2004, at Transamerica IDEX's offices, 570 Carillon Parkway, St.
Petersburg, Florida, 33716-1294, at 2:30 p.m. Local Time, as adjourned from
time to time (the "Special Meeting") for the purposes listed below:
1. To approve new sub-advisory agreements between
AEGON/Transamerica Fund Advisers, Inc., and Great Companies,
L.L.C. and Templeton Investment Counsel, LLC on behalf of the
Fund.
2. To transact such other business as may properly come before
the Special Meeting.
After careful consideration, Board of Trustees of Transamerica IDEX (the
"Board") unanimously approved the new sub-advisory agreement and recommends that
shareholders vote "FOR" Proposal 1.
The matters referred to above are discussed in detail in the proxy statement
attached to this notice. The Board has fixed the close of business on February
27, 2004 as the record date for determining shareholders entitled to notice of,
and to vote at, the Special Meeting. EVEN IF YOU PLAN TO ATTEND THE SPECIAL
MEETING IN PERSON, PLEASE COMPLETE THE ENCLOSED PROXY CARD, AND RETURN IT IN THE
ENVELOPE PROVIDED, SO THAT YOU WILL BE REPRESENTED AT THE SPECIAL MEETING.
By Order of the Board,
John K. Carter, Esq.
Secretary
YOUR VOTE IS VERY IMPORTANT TO US REGARDLESS OF THE NUMBER OF VOTES YOU HOLD.
SHAREHOLDERS WHO DO NOT EXPECT TO ATTEND THE SPECIAL MEETING ARE REQUESTED TO
COMPLETE, SIGN, DATE AND RETURN THE ACCOMPANYING PROXY CARD IN THE ENCLOSED
ENVELOPE, WHICH NEEDS NO POSTAGE IF MAILED IN THE UNITED STATES. IT IS IMPORTANT
THAT THE PROXY CARD BE RETURNED PROMPTLY.
FOR YOUR CONVENIENCE, YOU MAY ALSO VOTE BY TELEPHONE OR VIA THE INTERNET BY
FOLLOWING THE ENCLOSED INSTRUCTIONS. IF YOU VOTE BY TELEPHONE OR VIA THE
INTERNET, PLEASE DO NOT RETURN YOUR PROXY CARD UNLESS YOU ELECT TO CHANGE YOUR
VOTE.
TA IDEX JANUS GLOBAL
A SERIES OF
TRANSAMERICA IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-888-233-4339
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PROXY STATEMENT
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SPECIAL MEETING OF SHAREHOLDERS
TO BE HELD ON APRIL 23, 2004
This proxy statement and enclosed proxy are being furnished in connection with
the solicitation of proxies by the Board of Trustees (the "Board" or "Trustees")
of Transamerica IDEX Mutual Funds ("Transamerica IDEX") for use at a special
meeting of shareholders of TA IDEX Janus Global (the "Fund"), on April 23, 2004,
at Transamerica IDEX's offices, 570 Carillon Parkway, St. Petersburg, Florida,
33716-1294, at 2:30 p.m., Eastern Time, as adjourned from time to time (the
"Special Meeting"). The Board is soliciting proxies from shareholders of the
Fund with respect to the proposals set forth in the accompanying notice. It is
anticipated that proxies and proxy statements will first be mailed to
shareholders on or about March 17, 2004.
SHAREHOLDER REPORTS
Shareholders can find important information about the Fund in the Transamerica
IDEX's annual report dated October 31, 2003, which has been mailed previously to
shareholders. If you have not received this report or would like to receive an
additional copy, please contact Transamerica IDEX by writing at P.O. Box 9015,
Clearwater, Florida 33758-9015, or by calling the telephone number above. A copy
of the report will be provided free of charge.
INTRODUCTION
AEGON/Transamerica Fund Advisers, Inc ("ATFA"), as investment adviser to the
Fund, has traditionally retained a sub-adviser to provide portfolio management
services to the Fund. Janus Capital Management LLC ("Janus"), 151 Detroit
Street, Denver, Colorado 80206, has served as such pursuant to an investment
sub-advisory agreement between ATFA and Janus dated April 2, 2002, as amended
(the "Current Sub-Advisory Agreement"), which was last approved by the Board,
including a majority of the Trustees who are not "interested persons" (for
regulatory purposes) of Transamerica IDEX or any party to the Fund's investment
advisory or sub-advisory agreements ("Independent Trustees"), at a meeting held
on December 3, 2002.
At a meeting of the Board held on December 2, 2003, the Trustees determined that
the best interests of Fund shareholders would be served with the services of a
different investment sub-adviser. After careful consideration, upon
recommendation of ATFA and the management of Transamerica IDEX, the Trustees,
including a majority of the Independent Trustees, approved, subject to
shareholder approval, the selection of Great Companies, L.L.C. (Great
Companies") and Templeton Investment Counsel, LLC ("Templeton"), to serve as the
new investment sub-advisers to the Fund.
In addition, if Fund shareholders approve the proposed sub-advisory agreements
between ATFA, and Great Companies and Templeton (the "New Sub-Advisory
Agreements"), forms of which are attached as Exhibits A & B, it is anticipated
that the Fund will be restructured in connection with Templeton and Great
Companies' service as the Fund's co-sub-advisers. Such restructuring will
include, without limitation: a change of the Fund's investment objective; its
investment policies; and a name change of the Fund from "TA IDEX Janus Global"
to "TA IDEX Templeton Great Companies Global."
Approval of a change of the Fund's investment objective and name does not
require shareholder approval. However, the restructuring is contingent upon the
appointment of Templeton and Great Companies as co-sub-advisers to the Fund.
Consequently, the Board recommends that the shareholders of the Fund approve the
New Sub-Advisory Agreements.
PROPOSAL I
APPROVAL OF NEW
SUB-ADVISORY AGREEMENT
THE FUND'S CURRENT INVESTMENT MANAGEMENT ARRANGEMENTS
Investment Advisory Agreement. ATFA serves as the investment adviser to the Fund
pursuant to an investment advisory agreement (the "Advisory Agreement") dated as
of June 25, 1998, as amended. The Advisory Agreement was initially approved by
the Board for a term of two years and is approved annually thereafter in
accordance with the terms of the 1940 Act. The Advisory Agreement was last
approved by the Trustees of the Fund, including a majority of the Independent
Trustees, on September 9, 2003, and was last approved by shareholders on April
1, 2001. The name, address and principal occupation of the principal executive
officer and each director of ATFA are set forth in Exhibit B.
ATFA is a Florida corporation with its principal offices located at 570 Carillon
Parkway, St. Petersburg, Florida 33716. ATFA is a wholly-owned direct subsidiary
of Western Reserve Life Assurance Co. of Ohio, which is wholly-owned by First
AUSA Life Insurance Company, a stock life insurance company, which is
wholly-owned by Transamerica Holding Company, which is wholly-owned by AEGON
USA, Inc. ("AEGON USA"), a financial services holding company. AEGON USA is a
financial services holding company whose primary emphasis is generally the sale
and servicing of life and health insurance, and annuity and investment products.
AEGON USA is a wholly-owned indirect subsidiary of AEGON, N.V., a Netherlands
corporation, which is a publicly traded international insurance group.
Pursuant to the Advisory Agreement for the Fund, ATFA is subject to the
supervision of the Trustees and, in conformity with the stated policies of
Transamerica IDEX, manages both the investment operations of the Fund and the
composition of the Transamerica IDEX funds, including the purchase, retention
and disposition of portfolio securities. The Investment Adviser is authorized to
enter into sub-advisory agreements for investment advisory services in
connection with the management of Transamerica IDEX and each fund thereof,
including the Fund. The Investment Adviser will continue to have responsibility
for all investment advisory services furnished pursuant to any such investment
advisory agreement. For its services, ATFA is compensated by the Fund at the
rate of 1.00% of the Fund's first $750 million of the Fund's average daily net
assets; 0.90% of assets over $750 million up to $1 billion; and 0.85% of assets
over $1 billion. During the Fund's most recently completed fiscal year ended
October 31, 2003, ATFA received a total of $ 4,543,900.21 for service as its
investment adviser.
Upon approval of the New Sub-Advisory Agreement, the Advisory Agreement will be
amended to reduce the investment advisory fee payable to ATFA under the Advisory
Agreement, which eventually may result in a reduction of advisory fees paid by
the Fund. After the Advisory Agreement is amended, ATFA will receive 0.80% of
the first $500 million of the fund's average daily net assets; 0.70% of assets
over $500 million, less 50% of any amount reimbursed per any expense limitation.
The amount of investment management fees paid to ATFA had the new advisory fee
arrangements been in place during the Fund's most recently completed fiscal year
would have been $3,632,009.73.
Under the Advisory Agreement, ATFA reviews the performance of all sub-advisers,
and makes recommendations to the Trustees with respect to the retention of
sub-advisers and renewal of sub-advisory agreements. In connection therewith,
ATFA is obligated to keep certain books and records of Transamerica IDEX. ATFA
also administers the business affairs of Transamerica IDEX and, in connection
therewith, furnishes Transamerica IDEX with office facilities and certain
ordinary clerical and bookkeeping services. The management services of ATFA for
Transamerica IDEX are not exclusive under the terms of the Advisory Agreement,
and ATFA is free to, and does, render management services to others.
In connection with its management of the business affairs of Transamerica IDEX,
ATFA bears: (a) all expenses incurred by ATFA or by Transamerica IDEX in
connection with managing the ordinary course of Transamerica IDEX business,
other than those assumed by Transamerica IDEX; and (b) the fees payable to a
sub-adviser pursuant to the sub-advisory agreement between ATFA and a
sub-adviser.
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The Advisory Agreement provides that ATFA will not be liable for any error of
judgment or for any loss suffered by the Fund in connection with the matters to
which the Advisory Agreement relates, except a loss resulting from willful
misfeasance, bad faith, gross negligence or reckless disregard of duty. The
Advisory Agreement continues in effect for a period of no more than two years
from the date of execution only so long as such continuance is specifically
approved at least annually in conformity with the Investment Company Act of 1940
("1940 Act"). The Advisory Agreement also provides that it will terminate
automatically if assigned and may be terminated without penalty by the Trustees
of Transamerica IDEX, by vote of a majority of the Fund's outstanding voting
securities (as defined in the 1940 Act) or by ATFA, upon 60 days' written notice
to Transamerica IDEX.
Apart from the reduced level of compensation payable by the Fund to ATFA under
the Advisory Agreement, the terms of the Advisory Agreement, and the services to
be provided to the Fund thereunder, will remain unchanged if the New
Sub-Advisory Agreements are approved.
THE FUND'S PROPOSED SUB-ADVISORY ARRANGEMENTS
THE NEW INVESTMENT SUB-ADVISERS. Templeton, with its principal office located at
500 E. Broward Blvd., Suite 2100, Fort Lauderdale, Florida 33394, and Great
Companies, with its principal place of business at 635 Court Street, Suite 100,
Clearwater, Florida 33756, are investment advisers registered as such with the
U.S. Securities and Exchange Commission. The name, address and principal
occupation of the principal executive officer and each director of Templeton and
Great Companies are set forth in Exhibit B.
THE NEW SUB-ADVISORY AGREEMENTS. The following summary of each of the proposed
Sub-Advisory Agreements is qualified in its entirety by reference to the copies
of the New Sub-Advisory Agreements, forms of which are attached as Exhibits A &
B.
The terms of the New Sub-Advisory Agreements are substantially similar to those
of the Current Sub-Advisory Agreement, except for the parties to the agreement,
the effective date and the level of compensation payable by ATFA to Templeton
and Great Companies. The New Sub-Advisory Agreements provide that, subject to
ATFA's and the Board's supervision, Templeton and Great Companies are
responsible for managing the investment operations of the Fund and for making
investment decisions and placing orders to purchase and sell securities for the
Fund, all in accordance with the investment objective and policies of the Fund
as reflected in its current prospectus and statement of additional information
and as may be adopted from time to time by the Board. In accordance with the
requirements of the 1940 Act, Templeton and Great Companies will also provide
ATFA with all books and records relating to the transactions it executes and
renders to the Trustees such periodic and special reports as the Board may
reasonably request.
Each Sub-Advisory Agreement will remain in full force and effect for a period of
two years from the date of its execution, and will continue thereafter as long
as its continuance is approved at least annually by the Board or by vote of a
majority of the outstanding shares of the Fund, and a majority of the Trustees
who are not parties to the New Sub-Advisory Agreement or "interested persons"
(for regulatory purposes) of any party to the New Sub-Advisory Agreement by
votes cast in person at a meeting called for that purpose. However, the New
Sub-Advisory Agreement may be terminated at any time without the payment of any
penalty, either by vote of the Board or by vote of a majority of the outstanding
voting securities of the Fund; each Sub-Advisory Agreement will terminate
immediately in the event of its assignment (within the meaning of the 1940 Act)
or upon the termination of the Fund's management agreement with ATFA; and each
New Sub-Advisory Agreement may be terminated at any time by Templeton and Great
Companies or ATFA on 60 days' written notice to the other party to each New
Sub-Advisory Agreement. Each New Sub-Advisory Agreement provides that, in the
absence of willful misfeasance, bad faith, gross negligence in the performance
of its duties, or reckless disregard of its obligations and duties thereunder,
Templeton and Great Companies will not be liable for any act or omission in
connection with its activities as sub-adviser to the Fund.
COMPARISON OF FEES. Under the Current Sub-Advisory Agreement, the sub-advisory
fee payable by ATFA to Janus is: 0.50% of the first $750 million of the fund's
average daily net assets; 0.45 of the next $250 million; and 0.425 over $1
billion. Under each proposed sub-advisory agreement between ATFA, and Templeton
and Great Companies, the sub-advisory fee is 0.35% of the first $500 million of
the fund's average daily net assets, and 0.30% of assets over $500 million. Of
that sub-advisory fee, Great Companies and Templeton are compensated for the
respective portion of assets that it manages; Templeton receives 0.40% for the
first $500 million of assets, while Great Companies receives 0.40% for the
difference between the amount of assets managed by Templeton up to $500
million; with each sub-adviser receiving 0.375% of assets over $500 million up
to $1.5 billion; and 0.35% over $1.5 billion of the portion of assets that it
manages.
In addition, the following fee waiver is in place:
Not withstanding anything in the Sub-Advisory Agreement to the
contrary, Janus Capital Management LLC hereby waives the compensation due it
under the Sub-Advisory Agreements ("Waivers") to the extent necessary to reduce
its
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effective monthly sub-advisory fees for the Janus Growth and Janus Global Funds
by the following percentages based on the combined average daily net assets of
the funds.
Combined Asset Levels Percentage Fee Waiver
--------------------- ---------------------
Assets between $1.5 billion and $3.0 billion 5% Fee Reduction
Assets between $3.0 billion and $5.0 billion 7.5% Fee Reduction
Assets above $5 billion 10.0% Fee Reduction
The calculation of the effective fee will be as follows:
Total Sub-Advisory Fee
---------------------- = Effective Fee
Average Daily Balance
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The Discount Calculation is:
Effective Fee x $1.5 billion x 5% +
Effective Fee x $3 billion x 7.5%
Effective Fee x Current Average Daily Balance - $5 billion x 10%
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= Total Fee Discount to be applied to Original Sub-Advisory Fee
During the Fund's most recently completed fiscal year ended October 31, 2003,
Janus received an aggregate annual total of $2,296,326.28 from ATFA for services
rendered to the Fund.
The aggregate amount of investment management fees paid by ATFA had the New
Sub-Advisory Agreement been in place during the Fund's most recently completed
fiscal year would have been $1,588,789.77.
The Fund did not pay any affiliated brokerage fees for the fiscal year ended
October 31, 2003.
NEW FUND INVESTMENT OBJECTIVES AND STRATEGIES. If the proposed Sub-Advisory
Agreements are approved, the name of the Fund will be changed to TA IDEX
Templeton Great Companies Global, and the following objective and investment
strategies will be those of the Fund:
OBJECTIVE: The Fund's objective is to seek long-term growth of capital.
The Fund's assets are split and allocated to two sub-advisers, Great Companies
and Templeton. Great Companies manages a portion of the Fund's assets composed
of domestic securities (called the "domestic portfolio"), and Templeton manages
a portion of the Fund's assets composed of non-U.S. securities (called the
"international portfolio"). The percentage of assets allocated to each manager
generally is based on the weighting of securities from U.S. and foreign issuers
comprising the Morgan Stanley Capital International World Index ("MSCIW Index"),
a market capitalization-weighted benchmark index made up of equities from 23
countries, including the U.S. Each of the domestic and international percentages
of the Fund are adjusted periodically to account for changes that may be made in
the composition of the MSCIW Index.
DOMESTIC PORTFOLIO
Great Companies, managing the Fund's domestic securities, seeks to achieve the
Fund's objective by investing in common stocks of U.S. based companies that meet
the Great Companies' screens for either being or becoming a "great company."
Generally, to be considered a "great company" by the sub-adviser, an initial
determination is made to see if a company meets the following criteria: be
publicly traded; be a global business; be engaged in what Great Companies
considers to be a "terrific business"; have "protective barrier(s)" such as
superior brand franchises; consider employees to be a company's most valuable
asset; have, in Great Companies' opinion, "world class management"; and be an
innovation-driven company that, in Great Companies' opinion, can convert changes
into opportunities. Companies included in the portfolio may also pass several
additional screens Great Companies considers to be paramount in its decision for
inclusion to the Fund's domestic portfolio.
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Companies identified by Great Companies for inclusion in the Fund's domestic
portion of the portfolio may fall outside of the initial screening process. The
final selection process and the addition of such companies to the Fund's
domestic portion of the portfolio are at the sole discretion of Great Companies
irrespective of the stock screening process or methods used.
The allocation of the weightings among securities held in the domestic portion
of the Fund will be driven by two factors: intrinsic value momentum and market
price of the domestic stocks in the portfolio relative to their intrinsic
values. Intrinsic value is the discounted value of the estimated amount of cash
that can be taken out of a business during its remaining life. It is an estimate
rather than a precise figure, and changes when interest rates move or when
forecasts of future cash flows are revised.
INTERNATIONAL PORTFOLIO
Templeton, when managing the Fund's international securities, seeks to achieve
the Fund's objective by investing in foreign securities. Templeton normally will
invest primarily in equity securities. An equity security, or stock, represents
a proportionate share of the ownership of a company. Its value is based on the
success of the company's business, any income paid to stockholders, the value of
the company's assets and general market conditions. Common stocks, preferred
stocks and convertible securities are examples of equity securities. Convertible
securities generally are debt securities or preferred stock that may be
converted into common stock after certain time periods or under certain
circumstances.
For purposes of the Fund's investments, "foreign securities" means those
securities issued by companies that:
- have its principal securities trading markets outside the
U.S.; or
- derive a significant share of their total revenue from either
goods or services produced or sales made in markets outside
the U.S.; or
- have a significant portion of their assets outside the U.S.;
or
- are linked to non-U.S. dollar currencies; or
- are organized under the laws of, or with principal offices in,
another country
The Fund's definition of "foreign securities" may differ from the definition of
the same or similar term as used in other mutual Fund prospectuses. As a result,
the Fund may hold foreign securities that other Funds may classify differently.
The Fund may invest a portion of its assets in smaller companies. The Fund
considers smaller company stocks to be generally those with market
capitalizations of less than $2 billion. Templeton may also invest in American
Depository Receipts (ADRs), Global Depository Receipts (GDRs) and European
Depository Receipts (EDRs), which are certificates issued typically by a bank or
trust company that give their holders the right to receive securities issued by
a foreign or domestic company. Templeton, from time to time, may have
significant investments in one or more countries or in particular sectors such
as technology (including computer hardware and software, electronics, and
telecommunications) and financial institutions.
Depending upon current market conditions, Templeton generally invests a portion
of its total assets in debt securities of companies and governments located
anywhere in the world. Templeton may use various derivative strategies seeking
to protect its assets, implement a cash or tax management strategy or enhance
its returns. With derivatives, the manager attempts to predict whether an
underlying investment will increase or decrease in value at some future time.
The manager considers various factors, such as availability and cost, in
deciding whether to use a particular instrument or strategy.
When choosing equity investments, Templeton applies a "bottom-up,"
value-oriented, long-term approach, focusing on the market price of a company's
securities relative to the manager's evaluation of the company's long-term
earnings, asset value and cash flow potential. The manager also considers and
analyzes various measures relevant to stock valuation, such as a company's
price/cash flow ratio, price/earnings ratio, profit margins and liquidation
value.
TEMPORARY DEFENSIVE POSITION
The Fund may also take a temporary defensive position when the securities
trading markets or the economy are experiencing excessive volatility or a
prolonged general decline, or when other adverse conditions exist (which is
inconsistent with the Fund's principal investment strategies). Under these
circumstances, the Fund may be unable to achieve its investment objective.
5
Templeton and Great Companies provide investment management and related services
to other mutual fund portfolios and individual, corporate, charitable and
retirement accounts. Exhibit C sets forth certain information regarding each
registered investment company portfolio advised or sub-advised by Templeton and
Great Companies with an investment objective similar to that contemplated for
the Fund.
EVALUATION BY THE BOARD
At an in-person meeting of the Board held on December 2, 2003, at which a
majority of the Trustees were in attendance, including a majority of the
Independent Trustees, the Board considered and approved the New Sub-Advisory
Agreement. In considering the approval of the proposed New Sub-Advisory
Agreement, the Trustees considered whether the approval of the New Sub-Advisory
Agreements were in the best interests of the Fund and its Shareholders. The
Trustees, including the Independent Trustees, unanimously authorized the
submission of the New Sub-Advisory Agreements to Fund Shareholders for approval.
In determining whether it was appropriate to approve the New Sub-Advisory
Agreements and recommend approval by shareholders, the Trustees reviewed
materials furnished by ATFA, and Templeton and Great Companies. ATFA explained
to the Trustees the research, review and selection process that it employed to
identify Templeton and Great Companies as the best potential candidates as new
sub-advisers to the Fund, which included the review of Templeton's and Great
Companies' due diligence materials by ATFA. ATFA explained the reasons why it
selected Templeton and Great Companies and why it recommended that the Trustees
approve Templeton and Great Companies as the Fund's new co-sub-advisers. The
Board also requested information that it believed to be reasonably necessary to
reach its conclusion. The Board carefully evaluated this information and was
advised by legal counsel with respect to its deliberations.
The Trustees approved the New Sub-Advisory Agreements and recommended
shareholder approval on the basis of the following considerations, among others:
1) the proposed fees, which the Trustees determined were fair and reasonable in
light of the services expected to be provided, comparable to fees paid by
similar mutual Funds, and lower than sub-advisory fees currently payable under
the Current Sub-Advisory Agreement; 2) the anticipated costs of the services; 3)
the estimated profitability of Templeton and Great Companies' relationships with
Transamerica IDEX; 4) the nature, quality and extent of the sub-advisory
services expected to be provided by Templeton and Great Companies in light of
their reputation, expertise and resources, and the historical performance of
accounts advised by it; 5) Templeton and Great Companies' representations
regarding its staffing and capabilities to manage the Fund, including the
retention of personnel with significant portfolio management experience,
Templeton and Great Companies' entrepreneurial commitment to the management and
success of the Fund, the overall high quality of Templeton and Great Companies'
personnel, operations, financial condition, investment management capabilities,
and investment methodologies; and 6) the terms of each New Sub-Advisory
Agreement are comparable to those of the Current Sub-Advisory Agreement.
In reaching its decision to approve the New Sub-Advisory Agreements and
recommend approval by shareholders, the Board did not identify any single factor
as being of paramount importance. Based upon its review, the Board determined
that the proposed New Sub-Advisory Agreements are in the best interests of the
Fund and its shareholders. Accordingly, after consideration of the above
factors, and such other factors and information as they deemed relevant, the
Board unanimously approved the New Sub-Advisory Agreements and recommended its
approval by Fund shareholders.
THE BOARD, INCLUDING THE INDEPENDENT TRUSTEES, UNANIMOUSLY RECOMMEND THAT
SHAREHOLDERS VOTE "FOR" APPROVAL OF THE NEW SUB-ADVISORY AGREEMENTS AS PROVIDED
UNDER THIS PROPOSAL. UNMARKED PROXIES WILL BE SO VOTED.
OTHER BUSINESS
The Trustees do not know of any matters to be presented at the Special Meeting
other than those set forth in this proxy statement. If other business should
properly come before the Special Meeting, proxies will be voted in accordance
with the judgment of the persons named in the accompanying proxy.
ADDITIONAL INFORMATION
While ATFA has agreed to reduce the management fee payable to it by the Fund if
the New Sub-Advisory Agreements are approved and Templeton and Great Companies
become co-sub-advisers to the Fund, ATFA may be deemed to have a
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material interest in approval of Proposal I. If shareholders approve the
proposal, ATFA will be relieved of its obligation to pay sub-advisory fees
payable to Janus (which fees are higher than the sub-advisory fees payable to
Templeton and Great Companies); and Great Companies, an affiliate of ATFA, will
receive a portion of the sub-advisory fees instead of Janus.
ATFA, the Fund's investment adviser, and AEGON/Transamerica Fund Services, Inc.,
its administrator, are located at 570 Carillon Parkway, St. Petersburg, Florida
33716. The principal underwriter/distributor, AFSG Securities Corporation, is
located at 4333 Edgewood Road NE, Cedar Rapids, Iowa 52499-0002.
VOTING INFORMATION
PROXY SOLICITATION. The principal solicitation of proxies will be by the mailing
of this Proxy Statement commencing on or about March 16, 2004, but proxies may
also be solicited by telephone and/or in person by representatives of
Transamerica IDEX, regular employees of AEGON/Transamerica Investor Services,
Inc. (the transfer agent of Transamerica IDEX) or its affiliate(s), or ALAMO
Direct ("ALAMO"), a private proxy services firm. If we have not received your
vote as the date of the Special Meeting approaches, you may receive a call from
ALAMO to ask for your vote. Arrangements will be made with brokerage houses and
other custodians, nominees, and fiduciaries to forward proxies and proxy
materials to their principals.
The estimated costs of retaining ALAMO is approximately $_______, plus
applicable postage. The costs of the Special Meeting, including the preparation
and mailing of the notice, Proxy Statement and proxy, and the solicitation of
proxies, including reimbursements to broker-dealers and others who forwarded
proxy materials to their clients, will be borne by ATFA.
SHAREHOLDER VOTING. Shareholders of record of the Fund who own shares of
beneficial interest at the close of business on February 27, 2004 (the "Record
Date") will be entitled to vote at the Meeting, including any adjournment(s)
thereof, with respect to New Sub-Advisory Agreements. As of the Record Date,
there were issued and outstanding ___________ shares of the Fund, representing
the same number of votes. The share ownership of Transamerica IDEX's Trustees
and officers, as well as persons who owned beneficially 5% or more of the Fund's
outstanding shares as of the Record Date are listed on Exhibit D.
Shareholders are entitled to one vote for each share held and fractional votes
for fractional shares, with no share having cumulative voting rights. With
respect to the Fund, a majority of the shares of beneficial interest outstanding
on the Record Date, represented in person or by proxy, will constitute a quorum
for the Special Meeting, and therefore must be present for the transaction of
business at the Special Meeting. Only proxies that are voted, abstentions and
"broker non-votes" (as defined below) will be counted toward establishing a
quorum. In the event that a quorum is not present at the Special Meeting, or a
quorum is present but sufficient votes to approve a proposal are not received,
the persons named as proxies may propose one or more adjournments of the Special
Meeting to permit further solicitation of proxies. Any such adjournment will
require the affirmative vote of a majority of the Fund shares represented at the
Special Meeting in person or by proxy (excluding abstentions and "broker
non-votes," as defined below).
The person named as proxies will vote those proxies that they are entitled to
vote FOR Proposal 1 in favor of an adjournment of the Special Meeting, and will
vote those proxies required to be voted AGAINST Proposal 1 for the Fund against
such adjournment. A shareholder vote may be taken on any proposal prior to any
such adjournment if sufficient votes have been received and it is otherwise
appropriate.
The individuals named as proxies on the enclosed proxy card will vote in
accordance with your directions, if your proxy is received properly executed. If
we receive your proxy, and it is executed properly, but you give no voting
instructions with respect to any proposal, your shares will be voted FOR
Proposal 1. The duly appointed proxies may, in their discretion, vote upon such
other matters as may properly come before the Special Meeting.
Abstentions and "broker non-votes" are counted as shares eligible to vote at the
Special Meeting in determining whether a quorum is present, but do not represent
votes cast with respect to the proposals. "Broker non-votes" are shares held by
a broker or nominee as to which instructions have not been received from the
beneficial owners or persons entitled to vote, and the broker or nominee does
not have discretionary voting power.
In order that your shares may be represented at the Special Meeting, you are
requested to vote your shares by mail, the Internet, or by telephone by
following the enclosed instructions. If you wish to participate in the Special
Meeting, please submit the proxy card originally sent with the Proxy Statement
or attend the Special Meeting in person. Any proxy given by
7
a shareholder, whether in writing, by telephone or via the Internet is
revocable. A shareholder may revoke the accompanying proxy at any time prior to
its use by filing with Transamerica IDEX a written revocation or a duly executed
proxy bearing a later date. In addition, any shareholder who attends the Special
Meeting in person may vote by ballot at the Special Meeting, thereby canceling
any proxy previously given. However, attendance in-person at the Special
Meeting, by itself, will not revoke a previously tendered proxy. IF YOU VOTE BY
TELEPHONE OR THE INTERNET, PLEASE DO NOT RETURN YOUR PROXY CARD, UNLESS YOU
LATER ELECT TO CHANGE YOUR VOTE.
REQUIRED VOTE. Approval of Proposal 1, the New Sub-Advisory Agreement, requires
the vote of a "majority of the outstanding voting securities" of the Fund, which
means the vote of 67% or more of the shares that are present at the Special
Meeting, if the holders of more than 50% of the outstanding shares are present
or represented by proxy, or the vote of more than 50% of the Fund's outstanding
shares, whichever is less. Accordingly, assuming the presence of a quorum,
abstentions and broker non-votes have the effect of a negative vote on the
Proposal.
SHAREHOLDER PROPOSALS. As a general matter, Transamerica IDEX does not hold
annual meetings of shareholders. Shareholders wishing to submit proposals for
inclusion in a proxy statement for a subsequent shareholders' meeting should
send their written proposal to the secretary of Transamerica IDEX, 570 Carillon
Parkway, St. Petersburg, Florida 33716.
Proposals must be received a reasonable time prior to the date of a meeting of
shareholders to be considered for inclusion in the proxy materials for a
meeting. Timely submission of a proposal does not, however, necessarily mean
that the proposal will be included. Persons named as proxies for any subsequent
shareholders' meeting will vote in their discretion with respect to proposals
submitted on an untimely basis.
TO ENSURE THE PRESENCE OF A QUORUM AT THE SPECIAL MEETING, PROMPT EXECUTION AND
RETURN OF THE ENCLOSED PROXY IS REQUESTED. A SELF-ADDRESSED, POSTAGE-PAID
ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE.
By Order of the Board of Trustees,
John K. Carter, Esq., Secretary
Transamerica IDEX Mutual Funds
St. Petersburg, Florida
Exhibit A - Sub-Advisory Agreement with Templeton Investment Counseling, LLC
Exhibit B - Sub- Advisory Agreement with Great Companies, L.L.C.
Exhibit C - Directors and Principal Officer of ATFA, Templeton & Great Companies
Exhibit D - Similar Funds Exhibit E - Principal Owners
8
EXHIBIT A
SUB-ADVISORY AGREEMENT
BETWEEN
AEGON/TRANSAMERICA FUND ADVISERS, INC.
AND
TEMPLETON INVESTMENT COUNSEL, LLC
SUB-ADVISORY AGREEMENT, made as of the 1st day of May 2004, between
AEGON/Transamerica Fund Advisers, Inc. ("Investment Adviser"), a corporation
organized and existing under the laws of the State of Florida and Templeton
Investment Counsel, LLC ("Sub-Adviser"), a Delaware limited liability company.
WHEREAS, the Investment Adviser has entered into an Investment Advisory
Agreement dated as of the 1st day of January, 1997, as amended ("Advisory
Agreement") with Transamerica IDEX Mutual Funds ("Transamerica IDEX"), a
Massachusetts business trust which is engaged in business as an open-end
management investment company registered under the Investment Company Act of
1940, as amended ("1940 Act"), and
WHEREAS, Transamerica IDEX is authorized to issue shares of TA IDEX
Templeton Great Companies Global (the "Trust"), a separate series of
Transamerica IDEX;
WHEREAS, the Sub-Adviser is engaged principally in the business of
rendering investment advisory services and is registered as an investment
adviser under the Investment Advisers Act of 1940, as amended ("Advisers Act");
and
WHEREAS, the Investment Adviser desires to retain the Sub-Adviser as
sub-adviser to furnish certain investment advisory services (in connection with
non-U.S. securities) to the Investment Adviser with respect to the Trust and the
Sub-Adviser is willing to furnish such services.
NOW, THEREFORE, in consideration of the premises and mutual promises
herein set forth, the parties hereto agree as follows:
1. APPOINTMENT.
Investment Adviser hereby appoints the Sub-Adviser as its investment
sub-adviser with respect to the Trust for the period and on the terms set forth
in this Agreement. The Sub-Adviser accepts such appointment and agrees to render
the services herein set forth, for the compensation herein provided.
2. DUTIES OF THE SUB-ADVISER.
A. Investment Sub-Advisory Services. Subject to the
supervision of the Transamerica IDEX Board of Trustees ("Board") and the
Investment Adviser, the Sub-Adviser shall act as the investment sub-adviser and
shall supervise and direct the non U.S. investments of the Trust in accordance
with the Trust's investment objective, policies, and restrictions as provided in
the Transamerica IDEX Prospectus and Statement of Additional Information, as
currently in effect and as amended or supplemented from time to time
(hereinafter referred to as the "Prospectus"), and such other limitations as
directed by the appropriate officers of the Investment Adviser or Transamerica
IDEX by notice in writing to the Sub-Adviser. The Sub-Adviser shall obtain and
evaluate such information relating to the economy, industries, businesses,
securities markets, and securities as it may deem necessary or useful in the
discharge of its obligations hereunder and shall formulate and implement a
continuing program for the
9
management of the assets of the Trust in a manner consistent with the Trust's
investment objective, policies, and restrictions. In furtherance of this duty,
the Sub-Adviser, on behalf of the Trust, is authorized, in its discretion and
without prior consultation with the Trust or the Investment Adviser, to:
(1) buy, sell, exchange, convert, lend, and otherwise
trade in any stocks, bonds and other securities or
assets; and
(2) place orders and negotiate the commissions (if any)
for the execution of transactions in securities or
other assets with or through such brokers, dealers,
underwriters or issuers as the Sub-Adviser may
select.
B. Additional Duties of Sub-Adviser. In addition to the
above, Sub-Adviser shall:
(1) furnish continuous investment information, advice and
recommendations to Transamerica IDEX as to the acquisition,
holding or disposition of any or all of the securities or
other assets which the Trust may own or contemplate acquiring
from time to time;
(2) cause its officers to attend meetings, either in
person or via teleconference, of Transamerica IDEX and furnish
oral or written reports, as Transamerica IDEX may reasonably
require, in order to keep Transamerica IDEX and its officers
and Board fully informed as to the condition of the investment
securities of the Trust, the investment recommendations of the
Sub-Adviser, and the investment considerations which have
given rise to those recommendations; and
(3) furnish such statistical and analytical information
and reports as may reasonably be required by Transamerica IDEX
from time to time.
C. Further Duties of Sub-Adviser. In all matters
relating to the performance of this Agreement, the Sub-Adviser shall act in
conformity with the Transamerica IDEX Declaration of Trust and By-Laws, as each
may be amended or supplemented, and currently effective Registration Statement
(as defined below) and with the written instructions and directions of the Board
and the Investment Adviser, and shall comply with the requirements of the 1940
Act, the Advisers Act, the rules thereunder, and all other applicable federal
and state laws and regulations.
D. Custody. Sub-Adviser shall have no responsibility
with respect to maintaining custody of the Trust's assets. Sub-Adviser shall
affirm security transactions with central depositories and advise the custodian
of the Trust ("Custodian") or such depositories or agents as may be designated
by Custodian and Investment Adviser promptly of each purchase and sale of a
Trust security, specifying the name of the issuer, the description and amount or
number of shares of the security purchased, the market price, the commission and
gross or net price, the trade date and settlement date and the identity of the
effecting broker or dealer. Sub-Adviser shall from time to time provide
Custodian and Investment Adviser with evidence of authority of its personnel who
are authorized to give instructions to Custodian. The Trust shall instruct the
Custodian to provide the Sub-Adviser with such information as the Sub-Adviser
may reasonably request relating to daily cash levels held by the Trust.
E. Proxy Voting. Unless Investment Adviser advises
Sub-Adviser in writing that the right to vote proxies has been expressly
reserved to Investment Adviser or the Trust or otherwise delegated to another
party, Sub-Adviser shall exercise voting rights incident to such securities
under Sub-Adviser's supervision held in the Trust without consultation with
Investment Adviser or Trust, provided that Sub-Adviser will follow any written
instructions received from Investment Adviser or Trust with respect to voting as
to particular issues. Sub-Adviser shall further respond to all corporate action
matters
10
incident to such securities held in the Trust including, without limitation,
proofs of claim in bankruptcy and class action cases and shelf registrations.
Should Sub-Adviser undertake litigation against an issuer on behalf of accounts
which it manages that are shareholders of such issuer, Trust agrees, that in the
event the Trust is also a shareholder of such issuer, to pay its proportionate
share of any applicable legal fees associated with the action or to forfeit any
claim to any assets Sub-Adviser may recover and, in such case, agrees to hold
Sub-Adviser harmless for excluding the Trust from such action. In the case of
class action suits involving issuers held by the Trust, Sub-Adviser may include
information about the Trust for purposes of participating in any settlements.
3. COMPENSATION.
For the services provided by the Sub-Adviser pursuant to this
Agreement, the Sub-Adviser shall receive monthly an investment management fee as
specified in Schedule A of this Agreement. If this Agreement becomes effective
or terminates before the end of any month, the investment management fee for the
period from the effective date to the end of such month or from the beginning of
such month to the date of termination, as the case may be, shall be pro-rated
according to the pro-ration which such period bears to the full month in which
such effectiveness or termination occurs.
4. EXPENSES.
During the term of this Agreement, Sub-Adviser will bear all expenses
incurred by it in the performance of its duties hereunder, other than those
expenses specifically borne by the Trust or assumed by the Investment Adviser
pursuant to the Advisory Agreement. The Trust and the Investment Adviser shall
bear their own expenses, including but not limited to those expenses allocated
to the Trust or the Investment Adviser in the Advisory Agreement, all proxy
voting expenses and brokers' and underwriting commissions chargeable to the
Trust in connection with the securities transactions to which the Trust is a
party.
5. DUTIES OF THE INVESTMENT ADVISER.
A. The Investment Adviser shall continue to have
responsibility for all services to be provided to the Trust pursuant to the
Advisory Agreement and shall oversee and review the Sub-Adviser's performance of
its duties under this Agreement. Notwithstanding the Advisory Agreement, the
Sub-Adviser has the authority to buy, sell, exchange, convert, lend, and
otherwise trade in any stocks, bonds and other securities or assets on behalf of
the Trust.
B. The Investment Adviser has furnished the Sub-Adviser
with copies of each of the following documents and will furnish to the
Sub-Adviser at its principal office all future amendments and supplements to
such documents, if any, as soon as practicable after such documents become
available:
(1) The Transamerica IDEX Declaration of Trust, as filed with
the Commonwealth of Massachusetts, as in effect on the date
hereof and as amended from time to time ("Trust");
(2) The By-Laws of Transamerica IDEX as in effect on the date
hereof and as amended from time to time ("By-Laws");
(3) Certified resolutions of the Board of Transamerica IDEX
authorizing the appointment of the Investment Adviser and the
Sub-Adviser and approving the form of the Advisory Agreement
and this Agreement;
11
(4) The Transamerica IDEX Registration Statement under the
1940 Act and the Securities Act of 1933, as amended, on Form
N-1A, as filed with the Securities and Exchange Commission
("SEC") relating to the Trust and its shares and all
amendments thereto ("Registration Statement");
(5) The Transamerica IDEX Prospectus (as defined above); and
(6) A certified copy of any publicly available financial
statement or report prepared for Transamerica IDEX by
certified or independent public accountants, and copies of any
financial statements or reports made by the Trust to its
shareholders or to any governmental body or securities
exchange.
The Investment Adviser shall furnish the Sub-Adviser with any further
documents, materials or information that the Sub-Adviser may reasonably request
to enable it to perform its duties pursuant to this Agreement.
Notwithstanding the above, the Sub-Adviser shall not be responsible for
performing in accordance with any of the above-mentioned documents and notices
unless Sub-Adviser has received such document or notice.
C. The Sub-Adviser hereby gives the Trust, for the term
of this Agreement, a royalty free, nonexclusive, nontransferable right to use
the name "Templeton" (hereinafter referred to as the "Mark") in the United
States as part of the name of the Trust, provided such name is approved by
Sub-Adviser in writing. Such right does not include the right to allow third
parties to use the Mark except as specifically provided in this Agreement.
Neither the Trust nor the Investment Adviser shall retain any right to use of
the Mark after the termination of this Agreement. Upon termination of this
Agreement, the Trust will immediately terminate all use of the Mark and destroy
any remaining unused sales documentation, promotional, marketing, advertising or
other written printed or electronic material or performance information that
contains the Mark. The Trust agrees to use its best efforts to ensure that the
nature and quality of the services rendered in connection with the Mark shall
conform to the terms of this Agreement and any amendments thereto.
D. During the term of this Agreement, the Investment
Adviser shall furnish to the Sub-Adviser at its principal office all
prospectuses, proxy statements, reports to shareholders, sales documentation,
promotional, marketing, advertising and other written, printed or electronic
material or performance information or data prepared for distribution to
shareholders of the Trust or the public, which include the Mark or refer to the
Trust, the Sub-Adviser or investment companies or other advisory accounts
advised or sponsored by the Sub-Adviser in any way, prior to the use thereof.
Investment Adviser shall not use any such materials which include the Mark
without the Sub-Adviser's prior written approval; and Investment Adviser shall
not use any such materials which do not include the Mark if the Sub-Adviser
reasonably objects in writing within fifteen (15) business days (or such other
time as may be mutually agreed upon) after Sub-Adviser's receipt thereof.
6. BROKERAGE.
A. The Sub-Adviser agrees that, in placing orders with
broker-dealers for the purchase or sale of Trust securities, it shall attempt to
obtain quality execution at favorable security prices (best price and
execution); provided that, on behalf of the Trust, the Sub-Adviser may, in its
discretion, agree to pay a broker-dealer that furnishes brokerage or research
services as such services are defined under Section 28(e) of the Securities
Exchange Act of 1934, as amended ("1934 Act"), a higher commission than that
which might have been charged by another broker-dealer for effecting the same
transactions, if the Sub-
12
Adviser determines in good faith that such commission is reasonable in relation
to the brokerage and research services provided by the broker-dealer, viewed in
terms of either that particular transaction or the overall responsibilities of
the Sub-Adviser with respect to the accounts as to which it exercises investment
discretion (as such term is defined under Section 3(a)(35) of the 1934 Act). In
no instance will Trust securities be purchased from or sold to the Sub-Adviser,
or any affiliated person thereof, except in accordance with the federal
securities laws and the rule and regulations thereunder.
B. On occasions when the Sub-Adviser deems the purchase
or sale of a security to be in the best interest of the Trust, as well as other
clients of the Sub-Adviser, the Sub-Adviser, to the extent permitted by
applicable laws and regulations, may, but shall be under no obligation to,
aggregate the securities to be purchased or sold to attempt to obtain a more
favorable price or lower brokerage commissions and efficient execution. In such
event, allocation of the securities so purchased or sold, as well as the
expenses incurred in the transaction, will be made by the Sub-Adviser in the
manner the Sub-Adviser considers to be the most equitable and consistent with
its fiduciary obligations to the Trust and to its other clients.
C. In addition to the foregoing, the Sub-Adviser agrees
that orders with broker-dealers for the purchase or sale of Trust securities by
the Trust shall be placed in accordance with the standards set forth in the
Advisory Agreement.
7. OWNERSHIP OF RECORDS.
Sub-Adviser shall maintain all books and records required to be
maintained by Sub-Adviser pursuant to the 1940 Act and the rules and regulations
promulgated thereunder with respect to transactions on behalf of the Trust. In
compliance with the requirements of Rule 31a-3 under the 1940 Act, Sub-Adviser
hereby agrees (i) to preserve for the periods prescribed by Rule 31a-3 under the
1940 Act any records that it maintains for the Trust that are required to be
maintained by Rule 31a-1 under the 1940 Act, and (ii) to provide the Trust with
access to or copies of any records that it maintains for the Trust upon
reasonable request by the Trust.
8. REPORTS.
The Sub-Adviser shall furnish to the Board or the Investment Adviser,
or both, as appropriate, such information, reports, evaluations, analyses and
opinions as the Sub-Adviser and the Board or the Investment Adviser, as
appropriate, may mutually agree upon from time to time.
9. SERVICES TO OTHER CLIENTS.
Nothing contained in this Agreement shall limit or restrict (i) the
freedom of the Sub-Adviser, or any affiliated person thereof, to render
investment management and corporate administrative services to other investment
companies, to act as investment manager or investment counselor to other
persons, firms, or corporations, or to engage in any other business activities,
or (ii) the right of any director, officer, or employee of the Sub-Adviser, who
may also be a director, officer, or employee of Transamerica IDEX, to engage in
any other business or to devote his or her time and attention in part to the
management or other aspects of any other business, whether of a similar nature
or a dissimilar nature. Nothing in this Agreement shall impose upon Sub-Adviser
any obligation to purchase or sell or to recommend for purchase or sale, with
respect to the Trust, any securities which the Sub-Adviser, or its officers,
directors, employees or affiliates may purchase or sell for its or their own
account(s) or for the account of any other client. Sub-Adviser may give advice
and take action with respect to any of its other accounts or for its own account
which may differ from the timing or nature of action taken by the Sub-Adviser
with respect to the Trust.
13
10. SUB-ADVISER'S USE OF THE SERVICES OF OTHERS.
The Sub-Adviser may (at its cost except as contemplated by Section 6 of
this Agreement) employ, retain, or otherwise avail itself of the services or
facilities of other persons or organizations for the purpose of obtaining such
statistical and other factual information, such advice regarding economic
factors and trends, such advice as to occasional transactions in specific
securities, or such other information, advice, or assistance as the Sub-Adviser
may deem necessary, appropriate, or convenient for the discharge of its
obligations hereunder or otherwise helpful to the Sub-Adviser, as appropriate,
or in the discharge of Sub-Adviser's overall responsibilities with respect to
the other accounts that it serves as investment manager or counselor, provided
that the Sub-Adviser shall at all times retain responsibility for making
investment recommendations with respect to the Trust.
11. LIABILITY OF SUB-ADVISER. Sub-Adviser may rely on information
reasonably believed by it to be accurate and reliable. Except as may otherwise
be provided by the 1940 Act, neither Sub-Adviser nor its officers, directors,
employees or agents shall be subject to any liability to the Investment Adviser,
the Trust or any shareholder of the Trust for any error of judgment, mistake of
law or any loss arising out of any investment or other act or omission in the
course of, connected with or arising out of any service to be rendered
hereunder, except by reason of willful misfeasance, bad faith or gross
negligence in its performance of its duties or by reason of reckless disregard
of its obligations and duties under this Agreement.
12. REPRESENTATIONS OF SUB-ADVISER.
The Sub-Adviser represents, warrants, and agrees as follows:
A. The Sub-Adviser: (i) is registered as an investment
adviser under the Advisers Act and will continue to be so registered for so long
as this Agreement remains in effect; (ii) is not prohibited by the 1940 Act or
the Advisers Act from performing the services contemplated by this Agreement;
(iii) has met, and will continue to meet for so long as this Agreement remains
in effect, any applicable federal or state requirements, or the applicable
requirements of any regulatory or industry self-regulatory agency, necessary to
be met in order to perform the services contemplated by this Agreement; (iv) has
the authority to enter into and perform the services contemplated by this
Agreement; and (v) will immediately notify the Investment Adviser of the
occurrence of any event that would disqualify the Sub-Adviser from serving as an
investment adviser of an investment company pursuant to Section 9 (a) of the
1940 Act or otherwise.
B. The Sub-Adviser has adopted a written code of ethics
complying with the requirements of Rule 17j-1 under the 1940 Act and, if it has
not already done so, will provide the Investment Adviser and Transamerica IDEX
with a copy of such code of ethics, together with evidence of its adoption.
C. The Sub-Adviser has provided the Investment Adviser
and Transamerica IDEX with a copy of its Form ADV as most recently filed with
the SEC and will, promptly after filing any material amendment to its Form ADV
with the SEC, furnish a copy of such amendment to the Investment Adviser.
13. TERM OF AGREEMENT.
This Agreement shall become effective as of the date of its execution
and continue in effect for two years from its effective date, and thereafter for
successive annual periods, provided that such continuance is specifically
approved at least annually (a) by the vote of the Fund's outstanding voting
14
securities (as defined in the 1940 Act) or by the Transamerica IDEX Board of
Trustees and (b) by the vote, cast in person at a meeting called for the
purpose, of a majority of the Transamerica IDEX Trustees who are not parties to
this Agreement or "interested persons" (as defined in the 1940 Act) of any such
party. This Agreement may be terminated at any time, without payment of any
penalty, by (i) Transamerica IDEX, or by a vote of the majority of the entire
Transamerica IDEX Board of Trustees, or per the terms of an exemptive order -
Release No. 23379 - under Section 6(c) of the Act from Section 15(a) and Rule
18f-2 under the Act, on at least 60 days' written notice to the Sub-adviser or
(ii) by the Sub-Adviser on 60 days' written notice to the Investment Adviser.
This Agreement shall terminate automatically in the event of its assignment (as
defined in the 1940 Act).
14. NOTICES.
Any notice shall be sufficiently given when sent by certified U.S.
mail, national expenses deliver service, or facsimile to the parties at the
address below:
If to Transamerica IDEX:
Transamerica IDEX Mutual Funds
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
If to the Investment Adviser:
AEGON/Transamerica Fund Advisers, Inc.
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
If to the Sub-Adviser:
Templeton Investment Counsel, LLC
One Franklin Parkway
San Mateo, CA 94403-1906
Attn: General Counsel
Telephone: (650) 525-7331
Fax: (650) 312-2221
15. TERMINATION OF AGREEMENT.
Notwithstanding the foregoing, this Agreement may be terminated at any
time, without the payment of any penalty, by vote of the Board or by a vote of a
majority of the outstanding voting securities of the Trust, or per the terms of
the exemptive order - Release No. 23379 - under Section 6(c) of the 1940 Act
from Section 15(a) and Rule 18f-2 under the 1940 Act, on at least 60 days' prior
written notice to the Sub-Adviser. This Agreement may also be terminated by the
Investment Adviser: (i) on at least 60 days' prior written notice to the
Sub-Adviser, without the payment of any penalty; or (ii) if the
15
Sub-Adviser becomes unable to discharge its duties and obligations under this
Agreement. In addition, the Sub-Adviser may terminate this Agreement at any
time, or preclude its renewal, without the payment of any penalty, on at least
60 days' prior notice to the Investment Adviser. This Agreement shall terminate
automatically in the event of its assignment or upon termination of the
Advisory Agreement.
16. AMENDMENT OF AGREEMENT.
No provision of this Agreement may be changed, waived, discharged, or
terminated orally, but only by an instrument in writing signed by the party
against which enforcement of the change, waiver, discharge, or termination is
sought, and no amendment of this Agreement shall be effective until approved by
vote of a majority of the Trust's outstanding voting securities, unless
otherwise permitted in accordance with the 1940 Act.
17. MISCELLANEOUS.
A. Governing Law. This Agreement shall be construed in
accordance with the laws of the Commonwealth of Massachusetts without giving
effect to the conflicts of laws principles thereof, and the 1940 Act. To the
extent that the applicable laws of the Commonwealth of Massachusetts conflict
with the applicable provisions of the 1940 Act, the latter shall control.
B. Captions. The captions contained in this Agreement
are included for convenience of reference only and in no way define or delimit
any of the provisions hereof or otherwise affect their construction or effect.
C. Entire Agreement. This Agreement represents the
entire agreement and understanding of the parties hereto (except for the letter
agreement relating to the re-balancing of the Trust's assets and cash flows) and
shall supersede any prior agreements between the parties relating to the subject
matter hereof, and all such prior agreements shall be deemed terminated upon the
effectiveness of this Agreement.
D. Interpretation. Nothing herein contained shall be
deemed to require Transamerica IDEX to take any action contrary to its Trust or
By-Laws, or any applicable statutory or regulatory requirement to which it is
subject or by which it is bound, or to relieve or deprive the Board of its
responsibility for and control of the conduct of the affairs of Transamerica
IDEX.
E. Definitions. Any question of interpretation of any
term or provision of this Agreement having a counterpart in or otherwise derived
from a term or provision of the 1940 Act shall be resolved by reference to such
term or provision of the 1940 Act and to interpretations thereof, if any, by the
United States courts or, in the absence of any controlling decision of any such
court, by rules, regulations, or orders of the SEC validly issued pursuant to
the 1940 Act. As used in this Agreement, the terms "majority of the outstanding
voting securities," "affiliated person," "interested person," "assignment,"
"broker," "investment adviser," "net assets," "sale," "sell," and "security"
(unless otherwise defined herein) shall have the same meaning as such terms have
in the 1940 Act, subject to such exemption as may be granted by the SEC by any
rule, regulation, or order. Where the effect of a requirement of the federal
securities laws reflected in any provision of this Agreement is made less
restrictive by a rule, regulation, or order of the SEC, whether of special or
general application, such provision shall be deemed to incorporate the effect of
such rule, regulation, or order, unless the Investment Adviser and the
Sub-Adviser agree to the contrary.
16
IN WITNESS WHEREOF, the parties hereto have caused this instrument to
be executed by their duly authorized signatories as of the date and year first
above written.
ATTEST: AEGON/TRANSAMERICA FUND ADVISERS, INC.
By: By:
------------------- --------------------------------
Name: Name:
Title: Title:
ATTEST TEMPLETON INVESTMENT COUNSEL, LLC
By
------------------- ---------------------------------
Name: Name:
Title: Title:
17
SUB-ADVISORY AGREEMENT
SCHEDULE A
FUND SUB-ADVISER COMPENSATION TERMINATION DATE
----------------------------------------------- ---------------------------------- ---------------------------------------
TA IDEX TEMPLETON GREAT COMPANIES GLOBAL 0.35% of the first $500 million April 30, 2006
of the Fund's average daily net
assets and 0.30% of assets over
$500 million*
* Templeton receives a portion of the sub-advisory fee based on the amount of
assets that it manages; it receives 0.40% of the fee for the first $500 million
of the fund's average daily net assets; 0.375% of the fee for assets over $500
million up to $1.5 billion; and 0.35% of the fee for assets over $1.5 billion
(for the portion of assets that it manages in those breakpoint ranges).
18
EXHIBIT B
SUB-ADVISORY AGREEMENT
BETWEEN
AEGON/TRANSAMERICA FUND ADVISERS, INC.
AND
GREAT COMPANIES, L.L.C.
SUB-ADVISORY AGREEMENT, made as of the 1st day of May 2004, between
AEGON/Transamerica Fund Advisers, Inc. ("Investment Adviser"), a corporation
organized and existing under the laws of the State of Florida and Great
Companies, L.L.C. ("Sub-Adviser"), an Iowa limited liability company.
WHEREAS, the Investment Adviser has entered into an Investment Advisory
Agreement dated as of the 1st day of January, 1997, as amended ("Advisory
Agreement") with Transamerica IDEX Mutual Funds ("Transamerica IDEX"), a
Massachusetts business trust which is engaged in business as an open-end
management investment company registered under the Investment Company Act of
1940, as amended ("1940 Act"), and
WHEREAS, Transamerica IDEX is authorized to issue shares of TA IDEX
Templeton Great Companies Global (the "Trust"), a separate series of
Transamerica IDEX;
WHEREAS, the Sub-Adviser is engaged principally in the business of
rendering investment advisory services and is registered as an investment
adviser under the Investment Advisers Act of 1940, as amended ("Advisers Act");
and
WHEREAS, the Investment Adviser desires to retain the Sub-Adviser as
sub-adviser to furnish certain investment advisory services (in connection with
non-U.S. securities) to the Investment Adviser with respect to the Trust and the
Sub-Adviser is willing to furnish such services.
NOW, THEREFORE, in consideration of the premises and mutual promises
herein set forth, the parties hereto agree as follows:
1. APPOINTMENT.
Investment Adviser hereby appoints the Sub-Adviser as its investment
sub-adviser with respect to the Trust for the period and on the terms set forth
in this Agreement. The Sub-Adviser accepts such appointment and agrees to render
the services herein set forth, for the compensation herein provided.
2. DUTIES OF THE SUB-ADVISER.
A. Investment Sub-Advisory Services. Subject to the
supervision of the Transamerica IDEX Board of Trustees ("Board") and the
Investment Adviser, the Sub-Adviser shall act as the investment sub-adviser and
shall supervise and direct the U.S. investments of the Trust in accordance with
the Trust's investment objective, policies, and restrictions as provided in the
Transamerica IDEX Prospectus and Statement of Additional Information, as
currently in effect and as amended or supplemented from time to time
(hereinafter referred to as the "Prospectus"), and such other limitations as
directed by the appropriate officers of the Investment Adviser or Transamerica
IDEX by notice in writing to the Sub-Adviser. The Sub-Adviser shall obtain and
evaluate such information relating to the economy, industries, businesses,
securities markets, and securities as it may deem necessary or useful in the
discharge of its obligations hereunder and shall formulate and implement a
continuing program for the
19
management of the assets of the Trust in a manner consistent with the Trust's
investment objective, policies, and restrictions. In furtherance of this duty,
the Sub-Adviser, on behalf of the Trust, is authorized, in its discretion and
without prior consultation with the Trust or the Investment Adviser, to:
(1) buy, sell, exchange, convert, lend, and otherwise
trade in any stocks, bonds and other securities or assets; and
(3) place orders and negotiate the commissions (if any)
for the execution of transactions in securities or
other assets with or through such brokers, dealers,
underwriters or issuers as the Sub-Adviser may
select.
B. Additional Duties of Sub-Adviser.
addition to the above, Sub-Adviser shall:
(1) furnish continuous investment information, advice and
recommendations to Transamerica IDEX as to the acquisition,
holding or disposition of any or all of the securities or
other assets which the Trust may own or contemplate acquiring
from time to time;
(2) cause its officers to attend meetings, either in
person or via teleconference, of Transamerica IDEX and furnish
oral or written reports, as Transamerica IDEX may reasonably
require, in order to keep Transamerica IDEX and its officers
and Board fully informed as to the condition of the investment
securities of the Trust, the investment recommendations of the
Sub-Adviser, and the investment considerations which have
given rise to those recommendations; and
(3) furnish such statistical and analytical information
and reports as may reasonably be required by Transamerica IDEX
from time to time.
C. Further Duties of Sub-Adviser. In all matters
relating to the performance of this Agreement, the Sub-Adviser shall act in
conformity with the Transamerica IDEX Declaration of Trust and By-Laws, as each
may be amended or supplemented, and currently effective Registration Statement
(as defined below) and with the written instructions and directions of the Board
and the Investment Adviser, and shall comply with the requirements of the 1940
Act, the Advisers Act, the rules thereunder, and all other applicable federal
and state laws and regulations.
D. Custody. Sub-Adviser shall have no responsibility
with respect to maintaining custody of the Trust's assets. Sub-Adviser shall
affirm security transactions with central depositories and advise the custodian
of the Trust ("Custodian") or such depositories or agents as may be designated
by Custodian and Investment Adviser promptly of each purchase and sale of a
Trust security, specifying the name of the issuer, the description and amount or
number of shares of the security purchased, the market price, the commission and
gross or net price, the trade date and settlement date and the identity of the
effecting broker or dealer. Sub-Adviser shall from time to time provide
Custodian and Investment Adviser with evidence of authority of its personnel who
are authorized to give instructions to Custodian. The Trust shall instruct the
Custodian to provide the Sub-Adviser with such information as the Sub-Adviser
may reasonably request relating to daily cash levels held by the Trust.
E. Proxy Voting. Unless Investment Adviser advises
Sub-Adviser in writing that the right to vote proxies has been expressly
reserved to Investment Adviser or the Trust or otherwise delegated to another
party, Sub-Adviser shall exercise voting rights incident to such securities
under Sub-Adviser's supervision held in the Trust without consultation with
Investment Adviser or Trust, provided that Sub-Adviser will follow any written
instructions received from Investment Adviser or Trust with respect to voting as
to particular issues. Sub-Adviser shall further respond to all corporate action
matters
20
incident to such securities held in the Trust including, without limitation,
proofs of claim in bankruptcy and class action cases and shelf registrations.
Should Sub-Adviser undertake litigation against an issuer on behalf of accounts
which it manages that are shareholders of such issuer, Trust agrees, that in the
event the Trust is also a shareholder of such issuer, to pay its proportionate
share of any applicable legal fees associated with the action or to forfeit any
claim to any assets Sub-Adviser may recover and, in such case, agrees to hold
Sub-Adviser harmless for excluding the Trust from such action. In the case of
class action suits involving issuers held by the Trust, Sub-Adviser may include
information about the Trust for purposes of participating in any settlements.
3. COMPENSATION.
For the services provided by the Sub-Adviser pursuant to this
Agreement, the Sub-Adviser shall receive monthly an investment management fee as
specified in Schedule A of this Agreement. If this Agreement becomes effective
or terminates before the end of any month, the investment management fee for the
period from the effective date to the end of such month or from the beginning of
such month to the date of termination, as the case may be, shall be pro-rated
according to the pro-ration which such period bears to the full month in which
such effectiveness or termination occurs.
5. EXPENSES.
During the term of this Agreement, Sub-Adviser will bear all expenses
incurred by it in the performance of its duties hereunder, other than those
expenses specifically borne by the Trust or assumed by the Investment Adviser
pursuant to the Advisory Agreement. The Trust and the Investment Adviser shall
bear their own expenses, including but not limited to those expenses allocated
to the Trust or the Investment Adviser in the Advisory Agreement, all proxy
voting expenses and brokers' and underwriting commissions chargeable to the
Trust in connection with the securities transactions to which the Trust is a
party.
5. DUTIES OF THE INVESTMENT ADVISER.
A. The Investment Adviser shall continue to have
responsibility for all services to be provided to the Trust pursuant to the
Advisory Agreement and shall oversee and review the Sub-Adviser's performance of
its duties under this Agreement. Notwithstanding the Advisory Agreement, the
Sub-Adviser has the authority to buy, sell, exchange, convert, lend, and
otherwise trade in any stocks, bonds and other securities or assets on behalf of
the Trust.
B. The Investment Adviser has furnished the Sub-Adviser
with copies of each of the following documents and will furnish to the
Sub-Adviser at its principal office all future amendments and supplements to
such documents, if any, as soon as practicable after such documents become
available:
(1) The Transamerica IDEX Declaration of Trust, as filed
with the Commonwealth of Massachusetts, as in effect on the
date hereof and as amended from time to time ("Trust");
(2) The By-Laws of Transamerica IDEX as in effect on the
date hereof and as amended from time to time ("By-Laws");
(3) Certified resolutions of the Board of Transamerica
IDEX authorizing the appointment of the Investment Adviser and
the Sub-Adviser and approving the form of the Advisory
Agreement and this Agreement;
21
(4) The Transamerica IDEX Registration Statement under
the 1940 Act and the Securities Act of 1933, as amended, on
Form N-1A, as filed with the Securities and Exchange
Commission ("SEC") relating to the Trust and its shares and
all amendments thereto ("Registration Statement");
(5) The Transamerica IDEX Prospectus (as defined above);
and
(6) A certified copy of any publicly available financial
statement or report prepared for Transamerica IDEX by
certified or independent public accountants, and copies of any
financial statements or reports made by the Trust to its
shareholders or to any governmental body or securities
exchange.
The Investment Adviser shall furnish the Sub-Adviser with any further
documents, materials or information that the Sub-Adviser may reasonably request
to enable it to perform its duties pursuant to this Agreement.
Notwithstanding the above, the Sub-Adviser shall not be responsible for
performing in accordance with any of the above-mentioned documents and notices
unless Sub-Adviser has received such document or notice.
C. The Sub-Adviser hereby gives the Trust, for the term
of this Agreement, a royalty free, nonexclusive, nontransferable right to use
the name "Templeton" (hereinafter referred to as the "Mark") in the United
States as part of the name of the Trust, provided such name is approved by
Sub-Adviser in writing. Such right does not include the right to allow third
parties to use the Mark except as specifically provided in this Agreement.
Neither the Trust nor the Investment Adviser shall retain any right to use of
the Mark after the termination of this Agreement. Upon termination of this
Agreement, the Trust will immediately terminate all use of the Mark and destroy
any remaining unused sales documentation, promotional, marketing, advertising or
other written printed or electronic material or performance information that
contains the Mark. The Trust agrees to use its best efforts to ensure that the
nature and quality of the services rendered in connection with the Mark shall
conform to the terms of this Agreement and any amendments thereto.
D. During the term of this Agreement, the Investment
Adviser shall furnish to the Sub-Adviser at its principal office all
prospectuses, proxy statements, reports to shareholders, sales documentation,
promotional, marketing, advertising and other written, printed or electronic
material or performance information or data prepared for distribution to
shareholders of the Trust or the public, which include the Mark or refer to the
Trust, the Sub-Adviser or investment companies or other advisory accounts
advised or sponsored by the Sub-Adviser in any way, prior to the use thereof.
Investment Adviser shall not use any such materials which include the Mark
without the Sub-Adviser's prior written approval; and Investment Adviser shall
not use any such materials which do not include the Mark if the Sub-Adviser
reasonably objects in writing within fifteen (15) business days (or such other
time as may be mutually agreed upon) after Sub-Adviser's receipt thereof.
6. BROKERAGE.
A. The Sub-Adviser agrees that, in placing orders with
broker-dealers for the purchase or sale of Trust securities, it shall attempt to
obtain quality execution at favorable security prices (best price and
execution); provided that, on behalf of the Trust, the Sub-Adviser may, in its
discretion, agree to pay a broker-dealer that furnishes brokerage or research
services as such services are defined under Section 28(e) of the Securities
Exchange Act of 1934, as amended ("1934 Act"), a higher commission than that
which might have been charged by another broker-dealer for effecting the same
transactions, if the Sub-
22
Adviser determines in good faith that such commission is reasonable in relation
to the brokerage and research services provided by the broker-dealer, viewed in
terms of either that particular transaction or the overall responsibilities of
the Sub-Adviser with respect to the accounts as to which it exercises investment
discretion (as such term is defined under Section 3(a)(35) of the 1934 Act). In
no instance will Trust securities be purchased from or sold to the Sub-Adviser,
or any affiliated person thereof, except in accordance with the federal
securities laws and the rule and regulations thereunder.
B. On occasions when the Sub-Adviser deems the purchase
or sale of a security to be in the best interest of the Trust, as well as other
clients of the Sub-Adviser, the Sub-Adviser, to the extent permitted by
applicable laws and regulations, may, but shall be under no obligation to,
aggregate the securities to be purchased or sold to attempt to obtain a more
favorable price or lower brokerage commissions and efficient execution. In such
event, allocation of the securities so purchased or sold, as well as the
expenses incurred in the transaction, will be made by the Sub-Adviser in the
manner the Sub-Adviser considers to be the most equitable and consistent with
its fiduciary obligations to the Trust and to its other clients.
C. In addition to the foregoing, the Sub-Adviser agrees
that orders with broker-dealers for the purchase or sale of Trust securities by
the Trust shall be placed in accordance with the standards set forth in the
Advisory Agreement.
7. OWNERSHIP OF RECORDS.
Sub-Adviser shall maintain all books and records required to be
maintained by Sub-Adviser pursuant to the 1940 Act and the rules and regulations
promulgated thereunder with respect to transactions on behalf of the Trust. In
compliance with the requirements of Rule 31a-3 under the 1940 Act, Sub-Adviser
hereby agrees (i) to preserve for the periods prescribed by Rule 31a-3 under the
1940 Act any records that it maintains for the Trust that are required to be
maintained by Rule 31a-1 under the 1940 Act, and (ii) to provide the Trust with
access to or copies of any records that it maintains for the Trust upon
reasonable request by the Trust.
8. REPORTS.
The Sub-Adviser shall furnish to the Board or the Investment Adviser,
or both, as appropriate, such information, reports, evaluations, analyses and
opinions as the Sub-Adviser and the Board or the Investment Adviser, as
appropriate, may mutually agree upon from time to time.
9. SERVICES TO OTHER CLIENTS.
Nothing contained in this Agreement shall limit or restrict (i) the
freedom of the Sub-Adviser, or any affiliated person thereof, to render
investment management and corporate administrative services to other investment
companies, to act as investment manager or investment counselor to other
persons, firms, or corporations, or to engage in any other business activities,
or (ii) the right of any director, officer, or employee of the Sub-Adviser, who
may also be a director, officer, or employee of Transamerica IDEX, to engage in
any other business or to devote his or her time and attention in part to the
management or other aspects of any other business, whether of a similar nature
or a dissimilar nature. Nothing in this Agreement shall impose upon Sub-Adviser
any obligation to purchase or sell or to recommend for purchase or sale, with
respect to the Trust, any securities which the Sub-Adviser, or its officers,
directors, employees or affiliates may purchase or sell for its or their own
account(s) or for the account of any other client. Sub-Adviser may give advice
and take action with respect to any of its other accounts or for its own account
which may differ from the timing or nature of action taken by the Sub-Adviser
with respect to the Trust.
23
10. SUB-ADVISER'S USE OF THE SERVICES OF OTHERS.
The Sub-Adviser may (at its cost except as contemplated by Section 6 of
this Agreement) employ, retain, or otherwise avail itself of the services or
facilities of other persons or organizations for the purpose of obtaining such
statistical and other factual information, such advice regarding economic
factors and trends, such advice as to occasional transactions in specific
securities, or such other information, advice, or assistance as the Sub-Adviser
may deem necessary, appropriate, or convenient for the discharge of its
obligations hereunder or otherwise helpful to the Sub-Adviser, as appropriate,
or in the discharge of Sub-Adviser's overall responsibilities with respect to
the other accounts that it serves as investment manager or counselor, provided
that the Sub-Adviser shall at all times retain responsibility for making
investment recommendations with respect to the Trust.
11. LIABILITY OF SUB-ADVISER. Sub-Adviser may rely on information
reasonably believed by it to be accurate and reliable. Except as may otherwise
be provided by the 1940 Act, neither Sub-Adviser nor its officers, directors,
employees or agents shall be subject to any liability to the Investment Adviser,
the Trust or any shareholder of the Trust for any error of judgment, mistake of
law or any loss arising out of any investment or other act or omission in the
course of, connected with or arising out of any service to be rendered
hereunder, except by reason of willful misfeasance, bad faith or gross
negligence in its performance of its duties or by reason of reckless disregard
of its obligations and duties under this Agreement.
12. REPRESENTATIONS OF SUB-ADVISER.
The Sub-Adviser represents, warrants, and agrees as follows:
A. The Sub-Adviser: (i) is registered as an investment
adviser under the Advisers Act and will continue to be so registered for so long
as this Agreement remains in effect; (ii) is not prohibited by the 1940 Act or
the Advisers Act from performing the services contemplated by this Agreement;
(iii) has met, and will continue to meet for so long as this Agreement remains
in effect, any applicable federal or state requirements, or the applicable
requirements of any regulatory or industry self-regulatory agency, necessary to
be met in order to perform the services contemplated by this Agreement; (iv) has
the authority to enter into and perform the services contemplated by this
Agreement; and (v) will immediately notify the Investment Adviser of the
occurrence of any event that would disqualify the Sub-Adviser from serving as an
investment adviser of an investment company pursuant to Section 9 (a) of the
1940 Act or otherwise.
B. The Sub-Adviser has adopted a written code of ethics
complying with the requirements of Rule 17j-1 under the 1940 Act and, if it has
not already done so, will provide the Investment Adviser and Transamerica IDEX
with a copy of such code of ethics, together with evidence of its adoption.
C. The Sub-Adviser has provided the Investment Adviser
and Transamerica IDEX with a copy of its Form ADV as most recently filed with
the SEC and will, promptly after filing any material amendment to its Form ADV
with the SEC, furnish a copy of such amendment to the Investment Adviser.
13. TERM OF AGREEMENT.
This Agreement shall become effective as of the date of its execution
and continue in effect for two years from its effective date, and thereafter for
successive annual periods, provided that such continuance is specifically
approved at least annually (a) by the vote of the Fund's outstanding voting
24
securities (as defined in the 1940 Act) or by the Transamerica IDEX Board of
Trustees and (b) by the vote, cast in person at a meeting called for the
purpose, of a majority of the Transamerica IDEX Trustees who are not parties to
this Agreement or "interested persons" (as defined in the 1940 Act) of any such
party. This Agreement may be terminated at any time, without payment of any
penalty, by (i) Transamerica IDEX, or by a vote of the majority of the entire
Transamerica IDEX Board of Trustees, or per the terms of an exemptive order -
Release No. 23379 - under Section 6(c) of the Act from Section 15(a) and Rule
18f-2 under the Act, on at least 60 days' written notice to the Sub-adviser or
(ii) by the Sub-Adviser on 60 days' written notice to the Investment Adviser.
This Agreement shall terminate automatically in the event of its assignment (as
defined in the 1940 Act).
14. NOTICES.
Any notice shall be sufficiently given when sent by certified U.S.
mail, national expenses deliver service, or facsimile to the parties at the
address below:
If to Transamerica IDEX:
Transamerica IDEX Mutual Funds
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
If to the Investment Adviser:
AEGON/Transamerica Fund Advisers, Inc.
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
If to the Sub-Adviser:
Great Companies, L.L.C.
635 Court Street, Suite 100
Clearwater, Florida 33756
Telephone:727-953-1700 or 800-538-5111
Fax 727-953-1714 or 800-572-0150
15. TERMINATION OF AGREEMENT.
Notwithstanding the foregoing, this Agreement may be terminated at any
time, without the payment of any penalty, by vote of the Board or by a vote of a
majority of the outstanding voting securities of the Trust, or per the terms of
the exemptive order - Release No. 23379 - under Section 6(c) of the 1940 Act
from Section 15(a) and Rule 18f-2 under the 1940 Act, on at least 60 days' prior
written notice to the Sub-Adviser. This Agreement may also be terminated by the
Investment Adviser: (i) on at least 60 days' prior written notice to the
Sub-Adviser, without the payment of any penalty; or (ii) if the Sub-Adviser
becomes unable to discharge its duties and obligations under this Agreement. In
addition,
25
the Sub-Adviser may terminate this Agreement at any time, or preclude its
renewal, without the payment of any penalty, on at least 60 days' prior notice
to the Investment Adviser. This Agreement shall terminate automatically in the
event of its assignment or upon termination of the Advisory Agreement.
16. AMENDMENT OF AGREEMENT.
No provision of this Agreement may be changed, waived, discharged, or
terminated orally, but only by an instrument in writing signed by the party
against which enforcement of the change, waiver, discharge, or termination is
sought, and no amendment of this Agreement shall be effective until approved by
vote of a majority of the Trust's outstanding voting securities, unless
otherwise permitted in accordance with the 1940 Act.
17. MISCELLANEOUS.
A. Governing Law. This Agreement shall be construed in
accordance with the laws of the Commonwealth of Massachusetts without giving
effect to the conflicts of laws principles thereof, and the 1940 Act. To the
extent that the applicable laws of the Commonwealth of Massachusetts conflict
with the applicable provisions of the 1940 Act, the latter shall control.
B. Captions. The captions contained in this Agreement
are included for convenience of reference only and in no way define or delimit
any of the provisions hereof or otherwise affect their construction or effect.
C. Entire Agreement. This Agreement represents the
entire agreement and understanding of the parties hereto (except for the letter
agreement relating to the re-balancing of the Trust's assets and cash flows) and
shall supersede any prior agreements between the parties relating to the subject
matter hereof, and all such prior agreements shall be deemed terminated upon the
effectiveness of this Agreement.
D. Interpretation. Nothing herein contained shall be
deemed to require Transamerica IDEX to take any action contrary to its Trustor
By-Laws, or any applicable statutory or regulatory requirement to which it is
subject or by which it is bound, or to relieve or deprive the Board of its
responsibility for and control of the conduct of the affairs of Transamerica
IDEX.
E. Definitions. Any question of interpretation of any
term or provision of this Agreement having a counterpart in or otherwise derived
from a term or provision of the 1940 Act shall be resolved by reference to such
term or provision of the 1940 Act and to interpretations thereof, if any, by the
United States courts or, in the absence of any controlling decision of any such
court, by rules, regulations, or orders of the SEC validly issued pursuant to
the 1940 Act. As used in this Agreement, the terms "majority of the outstanding
voting securities," "affiliated person," "interested person," "assignment,"
"broker," "investment adviser," "net assets," "sale," "sell," and "security"
(unless otherwise defined herein) shall have the same meaning as such terms have
in the 1940 Act, subject to such exemption as may be granted by the SEC by any
rule, regulation, or order. Where the effect of a requirement of the federal
securities laws reflected in any provision of this Agreement is made less
restrictive by a rule, regulation, or order of the SEC, whether of special or
general application, such provision shall be deemed to incorporate the effect of
such rule, regulation, or order, unless the Investment Adviser and the
Sub-Adviser agree to the contrary.
26
IN WITNESS WHEREOF, the parties hereto have caused this instrument to
be executed by their duly authorized signatories as of the date and year first
above written.
ATTEST: AEGON/TRANSAMERICA FUND ADVISERS, INC.
By: By:
--------------------------- --------------------------------
Name: Name:
Title: Title:
ATTEST Great Companies, L.L.C.
By
------------------------------------ ----------------------------------
Name: Name:
Title: Title:
27
SUB-ADVISORY AGREEMENT
SCHEDULE A
FUND SUB-ADVISER COMPENSATION TERMINATION DATE
----------------------------------------------- ---------------------------------- ---------------------------------------
TA IDEX TEMPLETON GREAT COMPANIES GLOBAL 0.35% of the first $500 million April 30, 2006
of the fund's average daily
net assets and 0.30% of
assets over $500 million
*Great Companies will receive a portion of the sub-advisory fee based on the
amount of assets that it manages; it receives 0.40% of the fee for the
difference between the amount of assets it manages and those that Templeton
manages for the first $500 million of the fund's average daily net assets;
0.375% of the fee for assets over $500 million up to $1.5 billion; and 0.35%
of the fee for assets over $1.5 billion (for the portion of assets that it
manages in those breakpoint ranges).
A-1
EXHIBIT B
DIRECTORS AND PRINCIPAL OFFICER OF THE INVESTMENT ADVISER
The business address of each director and principal officer is 570 Carillon
Parkway, St. Petersburg, Florida 33716.
NAME AND POSITION WITH THE
INVESTMENT ADVISER PRINCIPAL OCCUPATION/POSITION
-------------------------------- -------------------------------------------
Brian C. Scott, Director, Director, President & Chief Executive
President and Chief Executive Officer, Transamerica IDEX Mutual
Officer Funds (TA IDEX), AEGON/Transamerica
Series Fund, Inc. (ATSF), Transamerica
Income Shares, Inc. (TIS),
AEGON/Transamerica Investor Services, Inc.
(ATIS) & AEGON/Transamerica Fund Services,
Inc. (ATFS); President and Director,
Transamerica Index Funds, Inc. (TIF); Chief
Executive Officer, Transamerica Investors,
Inc. (TII); Manager, Transamerica
Investment Management, LLC (TIM); Chief
Executive Officer, Transamerica Investors,
Inc.; Director, President & Chief Executive
Officer, Endeavor Management Co. (2001-2002)
Larry N. Norman, Director and President and Chairman, Transamerica Life
Chairman Insurance Company; Trustee of TA IDEX (2002
- 2004); Director of ATSF (2002 - 2004);
Director, TIS (2002 - present); Director,
TIF (2002 - present); Manager, TIM (March
2001 - present)
John K. Carter, Director, Sr. General Counsel, Sr. Vice President &
Vice President and Secretary Secretary, TA IDEX, ATSF & TIS; Vice
President & Secretary, TIF; Vice President &
Senior Counsel, Western Reserve Life
Assurance Co. of Ohio (WRL); Director,
General Counsel, Sr. Vice President &
Secretary, ATIS & ATFS; Vice President,
AFSG; Vice President, Secretary & Anti-Money
Laundering Officer, TII; Vice
President & Counsel (March 1997-May, 1999),
Salomon Smith Barney
Kim D. Day, Sr. Vice Vice President, Treasurer & Principal
President and Treasurer Financial Officer, TA Idex, ATSF & TIS; Vice
President & Treasurer, ATFS, ATFA, ATIS and
TII; Asst. Vice President, WRL
Mr. Scott also serves as a Trustee of the Fund.
B-1
DIRECTORS AND PRINCIPAL OFFICER OF TEMPLETON AND GREAT COMPANIES
NAME POSITIONS/OFFICES HELD WITH TEMPLETON
-------------------------------- --------------------------------------
Donald F. Reed Chief Executive Officer
-------------------------------- --------------------------------------
Gary P. Motyl President
-------------------------------- --------------------------------------
Martin L. Flanagan Executive Vice President and Chief
-------------------------------- Operating Officer
--------------------------------------
Gregory E. McGowan Executive Vice President and Secretary
-------------------------------- --------------------------------------
Michael J. Corcoran Vice President and Controller
-------------------------------- --------------------------------------
The principal business address for the above individuals is: 500 E. Broward
Blvd., Suite 2100, Fort Lauderdale, FL 33394
NAME POSITIONS/OFFICES HELD WITH GREAT
COMPANIES
-------------------------------- -------------------------------------
John R. Kenney Chairman, Co-CEO, Member and Manager
-------------------------------- -------------------------------------
James H. Huguet Co-CEO, Member, Manager and CIO
-------------------------------- -------------------------------------
Jerome C. Vahl Manager
-------------------------------- -------------------------------------
John C. Riazzi Manager
-------------------------------- -------------------------------------
Raymond V. Ferrara Manager
-------------------------------- -------------------------------------
The principal business address for the above individuals is 635 Court Street,
Suite 100, Clearwater, FL 33756
No officer or Trustee of Transamerica IDEX is an officer, employee, director or
shareholder of Templeton or Great Companies. No officer or Trustee of
Transamerica IDEX owns securities or has any other material direct or indirect
interest in Templeton or Great Companies.
B-2
EXHIBIT C
The following table sets forth certain information regarding registered
investment companies with similar investment objectives to those contemplated
for the Fund that are advised or sub-advised by Great Companies.
NAME OF FUND WITH SIMILAR NET ASSETS AS OF ANNUAL MANAGEMENT
INVESTMENT OBJECTIVE DECEMBER 31, 2003 FEE RATE
------------------------- -------------------- ---------------------
Imaxx Global $1,315,495 0.50% of the
------------------------- -------------------- ---------------------
Companies Fund (Canada) first $50 million
------------------------- -------------------- ---------------------
The following table sets forth certain information regarding registered
investment companies with similar investment objectives to those contemplated
for the Fund that are advised or sub-advised by Templeton.
NET ASSETS AS OF
DECEMBER 31, 2003
NAME OF FUND WITH SIMILAR INVESTMENT OBJECTIVE (IN MILLIONS) ANNUAL MANAGEMENT FEE RATE
---------------------------------------------- ----------------- ---------------------------
Templeton Institutional Funds, Inc. -- Foreign Equity
Series $4,633.7 0.62%
Franklin Templeton Variable Insurance Products
Trust -- Templeton Foreign Securities Fund $1,125.6 0.59%
Maxim Series Fund, Inc. -- Maxim Templeton
International Equity Portfolio $ 245.2 0.50%
Manufacturers Investment Trust -- International Value
Trust $ 407.3 0.47%
American AAdvantage International Equity Fund $ 461.9 0.28%
Northwestern Mutual Series Fund,
Inc. -- International Equity Portfolio $ 795.8 0.37%
Mason Street Funds, Inc. -- International Equity Fund $ 169.3 0.78%
SunAmerica Series Trust -- International Value
Portfolio $ 85.5 0.63%
Security Equity Fund -- International Series $ 8.2 0.63%
AEGON/Transamerica Series Fund -- Templeton Great
Companies Global $ 22.5 0.78%
C-1
EXHIBIT D
Fund share ownership of Transamerica IDEX's Trustees and officers, as well as
persons who owned of record or beneficially 5% or more of the outstanding shares
of the Fund, as of the Record Date, are listed below:
[
HOLDER OF SECURITIES AND ADDRESS* SHARES OWNED % OWNED
* The percentage of Fund shares owned by the Trustees and officers of the Fund,
as a group, does not exceed one percent of the amount of Fund shares
outstanding.
D-1
[PRELIMINARY PROXY - FOR SEC USE ONLY]
TRANSAMERICA IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-888-233-4339
TA IDEX JANUS GLOBAL
PROXY FOR A SPECIAL MEETING OF SHAREHOLDERS ON APRIL 23, 2004
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES OF TRANSAMERICA IDEX
MUTUAL FUNDS
The undersigned hereby appoint(s) John K. Carter and Brian C. Scott, or either
one of them, proxies, with full power of substitution, to vote and act with
respect to all shares of TA IDEX Janus Balanced ("Fund") which the undersigned
is entitled to vote at the Special Meeting of shareholders of the Fund to be
held at the office of Transamerica IDEX Mutual Funds ("Transamerica IDEX") at
570 Carillon Parkway, St. Petersburg, Florida 33716 on April 23, 2004 at 11:30
a.m. Eastern time and at any adjournment thereof.
This proxy will be voted as instructed. If no specification is made, the proxy
will be voted "FOR" the proposal.
Please vote, date and sign this proxy and return it promptly in the enclosed
envelope.
Please indicate your vote by an "x" in the appropriate box below.
PROXY VOTING INSTRUCTIONS
Transamerica IDEX encourages all shareholders to vote their proxies. We now
provide the following convenient methods of voting:
1. PROXY CARD: Complete, sign, date and return the proxy card attached
below in the enclosed postage-paid envelope; or instead vote by
2. TELEPHONE;
3. INTERNET; or
4. FACSIMILE
by following the enclosed instructions. If you choose to vote by telephone, via
the Internet or by facsimile, DO NOT return your proxy card unless you later
decide to change your vote.
THE BOARD OF TRUSTEES RECOMMENDS A VOTE FOR THE FOLLOWING PROPOSAL.
1. To approve a new investment sub-advisory agreement between
AEGON/Transamerica Fund Advisers, Inc. and Transamerica Investment
Management, LLC on behalf of the Fund.
FOR [ ] AGAINST [ ] ABSTAIN [ ]
--------------------------- ---------------------------
Signature Date
--------------------------- ---------------------------
Signature (if held jointly) Date
This proxy must be signed exactly as your name(s) appears hereon. If as an
attorney, executor, guardian or in some representative capacity or as an officer
of a corporation, please add titles as such. Joint owners must each sign.