PRE 14A
1
g86603pre14a.txt
IDEX JANUS FLEXIBLE INCOME
SCHEDULE 14A
(RULE 14A-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(A) OF THE
SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant [X]
Filed by a Party other than the Registrant [ ]
Check the appropriate box:
[X] Preliminary proxy statement. [ ] Confidential, for use of the
[ ] Definitive proxy statement. Commissioner only (as permitted
[ ] Definitive additional materials. by Rule 14a-6(e)(2).
[ ] Soliciting material pursuant to
Rule 14a-11(c) or Rule 14a-12.
--------------------------------------------------------------------------------
IDEX MUTUAL FUNDS (IDEX JANUS FLEXIBLE INCOME)
--------------------------------------------------------------------------------
(Name of Registrant as Specified in Its Charter)
----------------------------------------------------------------
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X] No fee required.
[ ] Fee computed on table below per Exchange Act Rules 14a-6(i)
(1) and 0-11. (1) Title of each class of securities to
which transaction applies: N/A
(2) Aggregate number of securities to which transaction
applies: N/A
(3) Per unit price or other underlying value of
transaction computed pursuant to Rule 0-11 (Set forth
the amount on which the filing fee is calculated and
state how it was determined): N/A
(4) Proposed maximum aggregate value of transaction: N/A
(5) Total fee paid: $0
[ ] Fee paid previously with preliminary materials.
[ ] Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing by
registration statement number, or the Form or Schedule and the date
of its filing.
(1) Amount Previously Paid: N/A
(2) Form, Schedule or Registration Statement No.: N/A
(3) Filing Party: N/A
(4) Date Filed: N/A
IDEX JANUS FLEXIBLE INCOME
A SERIES OF
IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-888-233-4339
-----------
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
To be held on February 25, 2004
-----------
To the Shareholders:
Notice is hereby given that IDEX Mutual Funds ("IDEX") will hold a special
meeting of shareholders of IDEX Janus Flexible Income (the "Fund") on February
25, 2004, at IDEX's offices, 570 Carillon Parkway, St. Petersburg, Florida,
33716-1294, at 1:30 p.m., Eastern Time, as adjourned from time to time (the
"Special Meeting") for the purposes listed below:
1. To approve a new sub-advisory agreement between
AEGON/Transamerica Fund Advisers, Inc. and Transamerica
Investment Management, LLC on behalf of the Fund.
2. To transact such other business as may properly come before
the Special Meeting.
After careful consideration, Board of Trustees of IDEX (the "Board") unanimously
approved the new sub-advisory agreement and recommends that shareholders vote
"FOR" Proposal 1.
The matters referred to above are discussed in detail in the proxy statement
attached to this notice. The Board has fixed the close of business on December
5, 2003 as the record date for determining shareholders entitled to notice of,
and to vote at, the Special Meeting. EVEN IF YOU PLAN TO ATTEND THE SPECIAL
MEETING IN PERSON, PLEASE COMPLETE THE ENCLOSED PROXY CARD IN THE ENVELOPE
PROVIDED, SO THAT YOU WILL BE REPRESENTED AT THE SPECIAL MEETING.
By Order of the Board,
John K. Carter, Esq.
Secretary
YOUR VOTE IS VERY IMPORTANT TO US REGARDLESS OF THE NUMBER OF VOTES YOU HOLD.
SHAREHOLDERS WHO DO NOT EXPECT TO ATTEND THE SPECIAL MEETING ARE REQUESTED TO
COMPLETE, SIGN, DATE AND RETURN THE ACCOMPANYING PROXY CARD IN THE ENCLOSED
ENVELOPE, WHICH NEEDS NO POSTAGE IF MAILED IN THE UNITED STATES. IT IS IMPORTANT
THAT PROXY CARD BE RETURNED PROMPTLY.
FOR YOUR CONVENIENCE, YOU MAY ALSO VOTE BY TELEPHONE OR VIA THE INTERNET BY
FOLLOWING THE ENCLOSED INSTRUCTIONS. IF YOU VOTE BY TELEPHONE OR VIA THE
INTERNET, PLEASE DO NOT RETURN YOUR PROXY CARD UNLESS YOU ELECT TO CHANGE YOUR
VOTE.
IDEX JANUS FLEXIBLE INCOME
A SERIES OF
IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-888-233-4339
-----------
PROXY STATEMENT
-----------
SPECIAL MEETING OF SHAREHOLDERS
TO BE HELD ON FEBRUARY 25, 2004
This proxy statement and enclosed proxy are being furnished in connection with
the solicitation of proxies by the Board of Trustees (the "Board" or "Trustees")
of IDEX Mutual Funds ("IDEX") for use at a special meeting of shareholders of
IDEX Janus Flexible Income (the "Fund"), on February 25, 2004, at IDEX's
offices, 570 Carillon Parkway, St. Petersburg, Florida, 33716-1294, at 1:30
p.m., Eastern Time, as adjourned from time to time (the "Special Meeting"). The
Board is soliciting proxies from shareholders of the Fund with respect to the
proposals set forth in the accompanying notice. It is anticipated that proxies
and proxy statements will first be mailed to shareholders on or about January
19, 2004.
SHAREHOLDER REPORTS
Shareholders can find important information about the Fund in the IDEX's annual
report dated October 31, 2003, which has been mailed previously to shareholders.
If you have not received this report or would like to receive an additional
copy, please contact IDEX by writing at P.O. Box 9015, Clearwater, Florida
33758-9015, or by calling the telephone number above. A copy of the report will
be provided free of charge.
INTRODUCTION
AEGON/Transamerica Fund Advisers, Inc ("ATFA"), as investment adviser to the
Fund, has traditionally retained a sub-adviser to provide portfolio management
services to the Fund. Janus Capital Management LLC ("Janus"), 100 Fillmore
Street, Denver, CO 80206-4928, has served as such pursuant to an investment
sub-advisory agreement between ATFA and Janus dated April 3, 2002 as amended
October 1, 2003 (the "Current Sub-Advisory Agreement"), which was last approved
by the Board, including a majority of the Trustees who are not "interested
persons" (for regulatory purposes) of IDEX or any party to the Fund's investment
advisory or sub-advisory agreements ("Independent Trustees"), at a meeting held
on December 3, 2002.
At a meeting of the Board held on December 2, 2003, the Trustees determined that
the best interests of Fund shareholders would be served with the services of a
different investment sub-adviser. After careful consideration, upon
recommendation of ATFA and the management of IDEX, the Trustees, including a
majority of the Independent Trustees, approved, subject to shareholder approval,
the selection of Transamerica Investment Management, LLC ("TIM"), to serve as
the new investment sub-adviser to the Fund.
In addition, if Fund shareholders approve the proposed sub-advisory agreement
between ATFA and TIM (the "New Sub-Advisory Agreement"), a form of which is
attached as Exhibit A, it is anticipated that the Fund will be restructured in
connection with TIM's service as the Fund's sub-adviser. Such restructuring will
include, without limitation: a change of the Fund's investment objective from
"seeking capital appreciation by investing its assets primarily in relatively
undervalued common stocks of domestic small companies" to "seek to maximize
total return"; changes to the Fund's investment policies; and a name change of
the Fund from "IDEX Janus Flexible Income" to "TA IDEX Transamerica Flexible
Income."
Approval of a change of the Fund's investment objective and name does not
require shareholder approval. However, the restructuring is contingent upon the
appointment of TIM as sub-adviser to the Fund. Consequently, the Board
recommends that the shareholders of the Fund approve the New Sub-Advisory
Agreement.
PROPOSAL I
APPROVAL OF NEW
SUB-ADVISORY AGREEMENT
THE FUND'S CURRENT INVESTMENT MANAGEMENT ARRANGEMENTS
Investment Advisory Agreement. ATFA serves as the investment adviser to the Fund
pursuant to an investment advisory agreement (the "Advisory Agreement") dated as
of April 2, 2001, as amended. The Advisory Agreement was initially approved by
the Board for a term of two years and is approved annually thereafter in
accordance with the terms of the 1940 Act. The Advisory Agreement was last
approved by the Trustees of the Fund, including a majority of the Independent
Trustees, on September 9, 2003, and was last approved by shareholders on April
2, 2001. The name, address and principal occupation of the principal executive
officer and each director of ATFA are set forth in Exhibit B.
ATFA is a Florida corporation with its principal offices located at 570 Carillon
Parkway, St. Petersburg, Florida 33716. ATFA is a wholly-owned direct subsidiary
of Western Reserve Life Assurance Co. of Ohio, which is wholly-owned by First
AUSA Life Insurance Company, a stock life insurance company, which is
wholly-owned by Transamerica Holding Company, which is wholly-owned by AEGON
USA, Inc. ("AEGON USA"), a financial services holding company. AEGON USA is a
financial services holding company whose primary emphasis is generally the sale
and servicing of life and health insurance, and annuity and investment products.
AEGON USA is a wholly-owned indirect subsidiary of AEGON, N.V., a Netherlands
corporation, which is a publicly traded international insurance group.
Pursuant to the Advisory Agreement for the Fund, ATFA is subject to the
supervision of the Trustees and, in conformity with the stated policies of IDEX,
manages both the investment operations of the Fund, and the composition of the
IDEX funds, including the purchase, retention and disposition of portfolio
securities. The Investment Adviser is authorized to enter into sub-advisory
agreements for investment advisory services in connection with the management of
IDEX and each fund thereof, including the Fund. The Investment Adviser will
continue to have responsibility for all investment advisory services furnished
pursuant to any such investment advisory agreement. For its services, ATFA is
compensated by the Fund at the rate of 0.875% of the first $100 million of
average daily net assets; 0.775% of assets over $100 million up to $250 million;
and 0.675% of assets over $250 million. During the Fund's most recently
completed fiscal year ended October 31, 2003, ATFA received a total of
$1,641,352.45 for service as its investment adviser.
Upon approval of the New Sub-Advisory Agreement, the Advisory Agreement will be
amended to reduce the investment advisory fee payable to ATFA under the Advisory
Agreement, which eventually may result in a reduction of advisory fees paid by
the Fund. After the Advisory Agreement is amended, ATFA will receive 0.80% of
the first $100 million of the fund's average daily net assets; 0.775% over $100
million up to $250 million of the fund's average daily net assets; and 0.675%
over $250 million of the fund's average daily net assets. The amount of
investment management fees paid to ATFA had the new advisory fee arrangements
been in place during the Fund's most recently completed fiscal year would have
been $ 1,566,142.25.
Under the Advisory Agreement, ATFA reviews the performance of all sub-advisers,
and makes recommendations to the Trustees with respect to the retention of
sub-advisers and renewal of sub-advisory agreements. In connection therewith,
ATFA is obligated to keep certain books and records of IDEX. ATFA also
administers the business affairs of IDEX and, in connection therewith, furnishes
IDEX with office facilities and certain ordinary clerical and bookkeeping
services. The management services of ATFA for IDEX are not exclusive under the
terms of the Advisory Agreement, and ATFA is free to, and does, render
management services to others.
In connection with its management of the business affairs of IDEX, ATFA bears:
(a) all expenses incurred by ATFA or by IDEX in connection with managing the
ordinary course of IDEX business, other than those assumed by IDEX; and (b) the
fees payable to a sub-adviser pursuant to the sub-advisory agreement between
ATFA and a sub-adviser.
The Advisory Agreement provides that ATFA will not be liable for any error of
judgment or for any loss suffered by the Fund in connection with the matters to
which the Advisory Agreement relates, except a loss resulting from willful
misfeasance, bad faith, gross negligence or reckless disregard of duty. The
Advisory Agreement continues in effect for a period of no more than two years
from the date of execution only so long as such continuance is specifically
approved at least annually in conformity with the Investment Company Act of 1940
("1940 Act"). The Advisory Agreement also provides that it will terminate
automatically if assigned and may be terminated without penalty by the Trustees
of IDEX, by vote of a
2
majority of the Fund's outstanding voting securities (as defined in the 1940
Act) or by ATFA, upon 60 days' written notice to IDEX.
Apart from the reduced level of compensation payable by the Fund to ATFA under
the Advisory Agreement, the terms of the Advisory Agreement, and the services to
be provided to the Fund thereunder, will remain unchanged if the New
Sub-Advisory Agreement is approved.
THE FUND'S PROPOSED SUB-ADVISORY ARRANGEMENTS
The New Investment Sub-Adviser. TIM, with its principal place of business at
1150 South Olive Street, Suite 2700, Los Angeles 90015, is an investment adviser
registered as such with the U.S. Securities and Exchange Commission. As of
December 31, 2002, TIM had approximately $11.9 billion in assets under
management. The name, address and principal occupation of the principal
executive officer and each director of TIM are set forth in Exhibit B.
The New Sub-Advisory Agreement. The following summary of the proposed
Sub-Advisory Agreement is qualified in its entirety by reference to the copy of
the New Sub-Advisory Agreement, a form of which is attached as Exhibit A.
The terms of the New Sub-Advisory Agreement is substantially similar to those of
the Current Sub-Advisory Agreement, except for the parties to the agreement, the
effective date and the level of compensation payable by ATFA to TIM. The New
Sub-Advisory Agreement provides that, subject to ATFA's and the Board's
supervision, TIM is responsible for managing the investment operations of the
Fund and for making investment decisions and placing orders to purchase and sell
securities for the Fund, all in accordance with the investment objective and
policies of the Fund as reflected in its current prospectus and statement of
additional information and as may be adopted from time to time by the Board. In
accordance with the requirements of the 1940 Act, TIM will also provide ATFA
with all books and records relating to the transactions it executes and renders
to the Trustees such periodic and special reports as the Board may reasonably
request.
The Sub-Advisory Agreement will remain in full force and effect for a period of
two years from the date of its execution, and will continue thereafter as long
as its continuance is approved at least annually by the Board or by vote of a
majority of the outstanding shares of the Fund, and a majority of the Trustees
who are not parties to the New Sub-Advisory Agreement or "interested persons"
(for regulatory purposes) of any party to the New Sub-Advisory Agreement by
votes cast in person at a meeting called for that purpose. However, the New
Sub-Advisory Agreement may be terminated at any time without the payment of any
penalty, either by vote of the Board or by vote of a majority of the outstanding
voting securities of the Fund; the Sub-Advisory Agreement will terminate
immediately in the event of its assignment (within the meaning of the 1940 Act)
or upon the termination of the Fund's management agreement with ATFA; and the
New Sub-Advisory Agreement may be terminated at any time by TIM or ATFA on 60
days' written notice to the other party to the New Sub-Advisory Agreement. The
New Sub-Advisory Agreement provides that, in the absence of willful misfeasance,
bad faith, gross negligence in the performance of its duties, or reckless
disregard of its obligations and duties thereunder, TIM will not be liable for
any act or omission in connection with its activities as sub-adviser to the
Fund.
Comparison of Fees. Under the Current Sub-Advisory Agreement, the sub-advisory
fee payable by ATFA to Janus is: 0.45% of the first $100 million of the Fund's
average daily net assets; 0.40% of the next $150 million; and 0.35% of assets
over $250 million, less 50% of any amount reimbursed pursuant to the fund's
expense limitation. Under the proposed Sub-Advisory Agreement between ATFA and
TIM, ATFA will pay TIM an investment management fee equal to (i) 0.30% of the
first $250 million of the Fund's average daily net assets and 0.25% of the
Fund's average daily net assets over $250 million (ii) less 50% of any amount
reimbursed to the Fund by ATFA pursuant to its expense limitation arrangements
with the Fund.
In addition, effective October 1, 2003, Janus agreed to the following based on
combined assets of certain IDEX funds that it manages, namely, IDEX Janus
Growth, IDEX Janus Global, IDEX Janus Balanced, IDEX Janus Growth & Income and
the Fund (collectively, the "Funds"):
Notwithstanding anything in the Sub-Advisory Agreements to the contrary, Janus
waives the compensation due it under the Sub-Advisory Agreements ("Waivers") to
the extent necessary to reduce its effective monthly sub-advisory fees for the
Funds by the following percentages based on the combined average daily net
assets of the Funds.
Combined Asset Levels Percentage Fee Waiver
--------------------- ---------------------
Assets between $1.5 billion and $3.0 billion 5% Fee Reduction
Assets between $3.0 billion and $5.0 billion 7.5% Fee Reduction
Assets above $5 billion 10.0% Fee Reduction
3
The calculation of the effective fee will be as follows:
---------------------------------- -------------------------------
Total Sub-Advisory Fee = Effective Fee
---------------------------------- -------------------------------
Average Daily Balance
---------------------------------- -------------------------------
The Discount Calculation will be:
Effective Fee x $1.5 billion x 5% +
Effective Fee x $3.0 billion x 7.5%
Effective Fee x Current Average Daily Balance - $5 billion x 10%
---------------------------------------------------------------
= Total Fee Discount to be applied to Original Sub-Advisory Fee
During the Fund's most recently completed fiscal year ended October 31, 2003,
Janus received an aggregate annual total of $828,099.20 from ATFA for services
rendered to the Fund.
The aggregate amount of investment management fees paid by ATFA had the New
Sub-Advisory Agreement been in place during the Fund's most recently completed
fiscal year would have been $596,571.19.
The Fund did not paid any affiliated brokerage fees for the fiscal year ended
October 31, 2003.
New Fund Investment Objectives and Strategies. If the proposed
sub-advisory agreement is approved, the name of the Fund will be changed to TA
IDEX Transamerica Flexible Income. The primary investment objective of the Fund
will be changed "to seek as high a level of current income as is consistent with
prudent investment, with capital appreciation as only a secondary objective."
Accordingly, the Fund will generally invest at least 80% (at market value
computed at the time of investment), and may invest all, of its total assets in
fixed income debt securities and cash or cash equivalents. With respect to the
following investments:
1. At least 50% of the value of the Fund's total assets will be
invested in (a) straight debt securities which have a rating
within the four highest grades as determined by Moody's
Investors Service, Inc. (Aaa, Aa, A or Baa) or Standard &
Poor's Corporation (AAA, AA, A or BBB); (b) securities issued
or guaranteed by the United States Government or its agencies
or instrumentalities; (c) commercial paper rated Prime, Prime
1 or Prime 2 by NCO/Moody's Commercial Paper Division, Moody's
Investors Service, Inc., or A-1 or A-2 by Standard & Poor's
Corporation; or (d) cash or cash equivalents; and
2. Up to 50% of the value of the Fund's total assets may be
invested in other straight debt securities which are not rated
by Moody's or Standard & Poor's or, if so rated, are not
within the grades or ratings referred to above.
Ordinarily, the Fund will purchase debt securities having call or refunding
protection or securities which are not rated by Moody's or Standard & Poor's or,
if so rated, are not within the grades or ratings referred to above.
The fund's secondary objective of capital appreciation will be sought primarily
through investments described below. In addition, the Fund may, incident to the
sale of debt securities, realize capital gains.
The Fund may invest not more than 20% of its total assets, at market value, in
convertible debt securities, preferred stock, convertible preferred stock or in
debt securities or preferred stock, which carry warrants or other rights to
purchase common stock or other equity securities. The Fund may exercise any
conversion rights or exercise warrants or other rights without regard to the
foregoing 20% limitation or 80% requirement. Securities acquired upon conversion
or upon exercise of warrants or other rights, or warrants or other rights
remaining after the breakup of units or detachment may be retained. However, if
as a result of exercising conversion, warrants or other rights, the Fund's
investments in common stock exceed 5% of its total assets, at market value, the
Fund will thereafter sell such common stock as is necessary to reduce its
investments in common stock to 5% or less of its total assets at market value;
provided sales may be made in an orderly manner to the end of avoiding an
adverse effect on the price obtainable, and provided further the Fund may
continue to hold common stock in excess of the foregoing 5% limitation in order
to establish a long-term holding period for tax purposes. Sales of common stock
to meet the foregoing limitation could be required at a time when, but for such
limitation, they would not be made and could result in losses to the Fund. The
amount which the Fund may invest in convertible debt securities,
4
preferred stock, convertible preferred stock or in debt securities or preferred
stock which carry warrants or other rights to purchase common stock or other
equity securities will be reduced by the amount of its investments in common
stock.
EVALUATION BY THE BOARD
At an in-person meeting of the Board held on December 2, 2003, at which a
majority of the Trustees were in attendance, including a majority of the
Independent Trustees, the Board considered and approved the New Sub-Advisory
Agreement. In considering the approval of the proposed New Sub-Advisory
Agreement, the Trustees considered whether the approval of the New Sub-Advisory
Agreement was in the best interests of the Fund and its shareholders. The
Trustees, including the Independent Trustees, unanimously authorized the
submission of the New Sub-Advisory Agreement to Fund shareholders for approval.
In determining whether it was appropriate to approve the New Sub-Advisory
Agreement and recommend approval by shareholders, the Trustees reviewed
materials furnished by ATFA and TIM. ATFA explained to the Trustees the
research, review and selection process that it employed to identify TIM as the
best potential candidate as new sub-adviser to the Fund, which included the
review of TIM's due diligence materials by ATFA. ATFA explained the reasons why
it selected TIM and why it recommended that the Trustees approve TIM as the
Fund's new sub-adviser. The Board also requested information that it believed to
be reasonably necessary to reach its conclusion. The Board carefully evaluated
this information, and was advised by legal counsel with respect to its
deliberations.
The Trustees approved the New Sub-Advisory Agreement and recommended shareholder
approval on the basis of the following considerations, among others: 1) the
proposed fees, which the Trustees determined were fair and reasonable in light
of the services expected to be provided, comparable to fees paid by similar
mutual funds, and lower than sub-advisory fees currently payable under the
Current Sub-Advisory Agreement; 2) the anticipated costs of the services; 3) the
estimated profitability of TIM's relationship with IDEX; 4) the nature, quality
and extent of the sub-advisory services expected to be provided by TIM in light
of its reputation, expertise and resources, and the historical performance of
accounts advised by it; 5) TIM's representations regarding its staffing and
capabilities to manage the Fund, including the retention of personnel with
significant portfolio management experience, TIM's entrepreneurial commitment to
the management and success of the Fund, and the overall high quality of TIM's
personnel, operations, financial condition, investment management capabilities,
and investment methodologies; and 6) the terms of the New Sub-Advisory Agreement
are comparable to those of the Current Sub-Advisory Agreement.
In reaching its decision to approve the New Sub-Advisory Agreement and recommend
approval by shareholders, the Board did not identify any single factor as being
of paramount importance. Based upon its review, the Board determined that the
proposed New Sub-Advisory Agreement is in the best interests of the Fund and its
shareholders. Accordingly, after consideration of the above factors, and such
other factors and information as they deemed relevant, the Board unanimously
approved the New Sub-Advisory Agreement and recommended its approval by Fund
shareholders.
THE BOARD, INCLUDING THE INDEPENDENT TRUSTEES, UNANIMOUSLY RECOMMENDS THAT
SHAREHOLDERS VOTE "FOR" APPROVAL OF THE NEW SUB-ADVISORY AGREEMENT AS PROVIDED
UNDER THIS PROPOSAL. UNMARKED PROXIES WILL BE SO VOTED.
OTHER BUSINESS
The Trustees do not know of any matters to be presented at the Special Meeting
other than those set forth in this proxy statement. If other business should
properly come before the Special Meeting, proxies will be voted in accordance
with the judgment of the persons named in the accompanying proxy.
ADDITIONAL INFORMATION
While ATFA has agreed to reduce the management fee payable to it by the Fund if
the New Sub-Advisory Agreement is approved and TIM becomes sub-adviser to the
Fund, ATFA may be deemed to have a material interest in approval of Proposal I.
If shareholders approve the proposal, ATFA will be relieved of its obligation to
pay sub-advisory fees payable to Ironwood (which fees are higher than the
sub-advisory payable to TIM), and TIM, an affiliate of ATFA will receive the
sub-advisory fees instead of Janus.
5
ATFA, the Fund's investment adviser, and AEGON/Transamerica Fund Services, Inc.,
its administrator, are located at 570 Carillon Parkway, St. Petersburg, Florida
33716. The principal underwriter/distributor, AFSG Securities Corporation, is
located at 4333 Edgewood Road NE, Cedar Rapids, Iowa 52499-0002.
VOTING INFORMATION
PROXY SOLICITATION. The principal solicitation of proxies will be by the mailing
of this Proxy Statement commencing on or about January 19, 2004, but proxies may
also be solicited by telephone and/or in person by representatives of IDEX,
regular employees of AEGON/Transamerica Investor Services, Inc. (the transfer
agent of IDEX) or its affiliate(s), or ALAMO Direct ("ALAMO"), a private proxy
services firm. If we have not received your vote as the date of the Special
Meeting approaches, you may receive a call from ALAMO to ask for your vote.
Arrangements will be made with brokerage houses and other custodians, nominees,
and fiduciaries to forward proxies and proxy materials to their principals.
The estimated costs of retaining ALAMO is approximately $44,859.00. The costs of
the Special Meeting, including the preparation and mailing of the notice, Proxy
Statement and proxy, and the solicitation of proxies, including reimbursements
to broker-dealers and others who forwarded proxy materials to their clients,
will be borne by ATFA.
SHAREHOLDER VOTING. Shareholders of record of the Fund who own shares of
beneficial interest at the close of business on December 5, 2003 (the "Record
Date") will be entitled to vote at the Meeting, including any adjournment(s)
thereof, with respect to New Sub-Advisory Agreement. As of the Record Date,
there were issued and outstanding 18,301,935.864 shares of the Fund,
representing the same number of votes. The share ownership of IDEX's Trustees
and officers, as well as persons who owned beneficially 5% or more of the Fund's
outstanding shares as of the Record Date are listed on Exhibit D.
Shareholders are entitled to one vote for each share held and fractional votes
for fractional shares, with no share having cumulative voting rights. With
respect to the Fund, a majority of the shares of beneficial interest outstanding
on the Record Date, represented in person or by proxy, will constitute a quorum
for the Special Meeting, and therefore must be present for the transaction of
business at the Special Meeting. Only proxies that are voted, abstentions and
"broker non-votes" (as defined below) will be counted toward establishing a
quorum. In the event that a quorum is not present at the Special Meeting, or a
quorum is present but sufficient votes to approve a proposal are not received,
the persons named as proxies may propose one or more adjournments of the Special
Meeting to permit further solicitation of proxies. Any such adjournment will
require the affirmative vote of a majority of the Fund shares represented at the
Special Meeting in person or by proxy (excluding abstentions and "broker
non-votes," as defined below).
The person named as proxies will vote those proxies that they are entitled to
vote FOR Proposal 1 in favor of an adjournment of the Special Meeting, and will
vote those proxies required to be voted AGAINST Proposal 1 for the Fund against
such adjournment. A shareholder vote may be taken on any proposal prior to any
such adjournment if sufficient votes have been received and it is otherwise
appropriate.
The individuals named as proxies on the enclosed proxy card will vote in
accordance with your directions, if your proxy is received properly executed. If
we receive your proxy, and it is executed properly, but you give no voting
instructions with respect to any proposal, your shares will be voted FOR
Proposal 1. The duly appointed proxies may, in their discretion, vote upon such
other matters as may properly come before the Special Meeting.
Abstentions and "broker non-votes" are counted as shares eligible to vote at the
Special Meeting in determining whether a quorum is present, but do not represent
votes cast with respect to the proposals. "Broker non-votes" are shares held by
a broker or nominee as to which instructions have not been received from the
beneficial owners or persons entitled to vote, and the broker or nominee does
not have discretionary voting power.
In order that your shares may be represented at the Special Meeting, you are
requested to vote your shares by mail, the Internet, or by telephone by
following the enclosed instructions. If you wish to participate in the Special
Meeting, please submit the proxy card originally sent with the Proxy Statement
or attend the Special Meeting in person. Any proxy given by a shareholder,
whether in writing, by telephone or via the Internet is revocable. A shareholder
may revoke the accompanying proxy at any time prior to its use by filing with
IDEX a written revocation or a duly executed proxy bearing a later date. In
addition, any shareholder who attends the Special Meeting in person may vote by
ballot at the Special Meeting, thereby canceling any proxy previously given.
However, attendance in-person at the Special Meeting, by itself, will not revoke
a
6
previously tendered proxy. IF YOU VOTE BY TELEPHONE OR THE INTERNET, PLEASE DO
NOT RETURN YOUR PROXY CARD, UNLESS YOU LATER ELECT TO CHANGE YOUR VOTE.
REQUIRED VOTE. Approval of Proposal 1, the New Sub-Advisory Agreement, requires
the vote of a "majority of the outstanding voting securities" of the Fund, which
means the vote of 67% or more of the shares that are present at the Special
Meeting, if the holders of more than 50% of the outstanding shares are present
or represented by proxy, or the vote of more than 50% of the Fund's outstanding
shares, whichever is less. Accordingly, assuming the presence of a quorum,
abstentions and broker non-votes have the effect of a negative vote on the
Proposal.
SHAREHOLDER PROPOSALS. As a general matter, IDEX does not hold annual meetings
of shareholders. Shareholders wishing to submit proposals for inclusion in a
proxy statement for a subsequent shareholders' meeting should send their written
proposal to the secretary of IDEX, 570 Carillon Parkway, St. Petersburg, Florida
33716.
Proposals must be received a reasonable time prior to the date of a meeting of
shareholders to be considered for inclusion in the proxy materials for a
meeting. Timely submission of a proposal does not, however, necessarily mean
that the proposal will be included. Persons named as proxies for any subsequent
shareholders' meeting will vote in their discretion with respect to proposals
submitted on an untimely basis.
TO ENSURE THE PRESENCE OF A QUORUM AT THE SPECIAL MEETING, PROMPT EXECUTION AND
RETURN OF THE ENCLOSED PROXY IS REQUESTED. A SELF-ADDRESSED, POSTAGE-PAID
ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE.
By Order of the Board of Trustees,
/s/ John K. Carter
-----------------------------------
John K. Carter, Esq., Secretary
IDEX Mutual Funds
St. Petersburg, Florida
Exhibit A - Sub-Advisory Agreement
Exhibit B - Directors and Principal Officer of ATFA and TIM
Exhibit C - Similar
Funds Exhibit D - Principal Owners
7
EXHIBIT A
SUB-ADVISORY AGREEMENT
BETWEEN
AEGON/TRANSAMERICA FUND ADVISERS, INC.
AND
TRANSAMERICA INVESTMENT MANAGEMENT, LLC
SUB-ADVISORY AGREEMENT, made as of the 1st day of March, 2004, between
AEGON/Transamerica Fund Advisers, Inc. ("Investment Adviser"), a corporation
organized and existing under the laws of the State of Florida and Transamerica
Investment Management, LLC ("Sub-Adviser"), a limited liability company
organized and existing under the laws of the State of Delaware.
WHEREAS, the Investment Adviser acts as an investment adviser to IDEX
Mutual Funds ("IDEX"), a Massachusetts business trust which is engaged in
business as an open-end management investment company registered under the
Investment Company Act of 1940, as amended ("1940 Act"), pursuant to an
investment advisory agreement dated August 27, 2001 (the "Advisory Agreement");
WHEREAS, IDEX is authorized to issue shares of IDEX Transamerica
Small/Mid Cap Value (the "Fund"), a separate series of IDEX;
WHEREAS, the Sub-Adviser is engaged principally in the business of
rendering investment advisory services and is registered as an investment
adviser under the Investment Advisers Act of 1940, as amended ("Advisers Act");
and
WHEREAS, the Investment Adviser desires to retain the Sub-Adviser as
sub-adviser to furnish certain investment advisory services to the Investment
Adviser with respect to the Fund and the Sub-Adviser is willing to furnish such
services.
NOW, THEREFORE, in consideration of the premises and mutual promises
herein set forth, the parties hereto agree as follows:
1. APPOINTMENT.
Investment Adviser hereby appoints the Sub-Adviser as its investment
sub-adviser with respect to the Fund for the period and on the terms set forth
in this Agreement. The Sub-Adviser accepts such appointment and agrees to render
the services herein set forth, for the compensation herein provided.
2. DUTIES OF THE SUB-ADVISER.
A. Investment Sub-Advisory Services. Subject to the
supervision of the IDEX Board of Trustees ("Board") and the Investment Adviser,
the Sub-Adviser shall act as the investment sub-adviser and shall supervise and
direct the investments of the Fund in accordance with the Fund's investment
objective, policies, and restrictions as provided in the IDEX Prospectus and
Statement of Additional Information, as currently in effect and as amended or
supplemented from time to time (hereinafter referred to as the "Prospectus"),
and such other limitations as directed by the appropriate officers of the
Investment Adviser or IDEX by notice in writing to the Sub-Adviser. The
Sub-Adviser shall obtain and evaluate such information relating to the economy,
industries, businesses, securities markets, and securities as it may deem
necessary or useful in the discharge of its obligations hereunder and shall
formulate and implement a continuing program for the management of the assets
and resources of the Fund in a manner consistent with the Fund's investment
objective, policies, and restrictions. In furtherance of this duty, the
Sub-Adviser, on behalf of the Fund, is authorized, in its discretion and without
prior consultation with the Fund or the Investment Adviser, to:
(1) buy, sell, exchange, convert, lend, and otherwise trade in
any stocks, bonds and other securities or assets; and
(2) place orders and negotiate the commissions (if any) for
the execution of transactions in securities or other assets
with or through such brokers, dealers, underwriters or issuers
as the Sub-Adviser may select.
A-1
B. Additional Duties of Sub-Adviser. In addition to the
above, Sub-Adviser shall:
(1) furnish continuous investment information, advice and
recommendations to IDEX as to the acquisition, holding or
disposition of any or all of the securities or other assets
which the Fund may own or contemplate acquiring from time to
time;
(2) cause its officers to attend meetings of IDEX and furnish
oral or written reports, as IDEX may reasonably require, in
order to keep IDEX and its officers and Board fully informed
as to the condition of the investment securities of the Fund,
the investment recommendations of the Sub-Adviser, and the
investment considerations which have given rise to those
recommendations; and
(3) furnish such statistical and analytical information and
reports as may reasonably be required by IDEX from time to
time.
C. Further Duties of Sub-Adviser. In all matters
relating to the performance of this Agreement, the Sub-Adviser shall act in
conformity with the IDEX Restatement of Declaration of Trust and By-Laws, as
each may be amended or supplemented, and currently effective Registration
Statement (as defined below) and with the written instructions and directions of
the Board and the Investment Adviser, and shall comply with the requirements of
the 1940 Act, the Advisers Act, the rules thereunder, and all other applicable
federal and state laws and regulations.
3. COMPENSATION.
For the services provided and the expenses assumed by the Sub-Adviser
pursuant to this Agreement, the Sub-Adviser shall receive monthly: (i) an
investment management fee as specified in Schedule A of this Agreement, (ii)
less 50% of any amount reimbursed to the Fund by the Investment Adviser pursuant
to Section 4(c) of the Investment Advisory Agreement. If this Agreement becomes
effective or terminates before the end of any month, the investment management
fee for the period from the effective date to the end of such month or from the
beginning of such month to the date of termination, as the case may be, shall be
pro-rated according to the pro-ration which such period bears to the full month
in which such effectiveness or termination occurs.
4. DUTIES OF THE INVESTMENT ADVISER.
A. The Investment Adviser shall continue to have
responsibility for all services to be provided to the Fund pursuant to the
Advisory Agreement and shall oversee and review the Sub-Adviser's performance of
its duties under this Agreement. Notwithstanding the Advisory Agreement, the
Sub-Adviser has the authority to buy, sell, exchange, convert, lend, and
otherwise trade in any stocks, bonds and other securities or assets on behalf of
the Fund.
B. The Investment Adviser has furnished the Sub-Adviser with
copies of each of the following documents and will furnish to the Sub-Adviser at
its principal office all future amendments and supplements to such documents, if
any, as soon as practicable after such documents become available:
(1) The Fund's Prospectus; and
(2) The Advisory and Sub-Advisory Agreements
The Investment Adviser shall furnish the Sub-Adviser with any further
documents, materials or information that the Sub-Adviser may reasonably request
to enable it to perform its duties pursuant to this Agreement.
C. During the term of this Agreement, the Investment
Adviser shall furnish to the Sub-Adviser at its principal office all
prospectuses, proxy statements, reports to shareholders, sales literature, or
other material prepared for distribution to shareholders of the Fund or the
public, which refer to the Fund, the Sub-Adviser or investment companies or
other advisory accounts advised or sponsored by the Sub-Adviser or investment
companies or other advisory accounts advised or sponsored by the Sub-Adviser in
any way, prior to the use thereof, and the Investment Adviser shall not use any
such materials if the Sub-Adviser reasonably objects in writing fifteen business
days (or such other time as may be mutually agreed) after receipt thereof.
A-2
5. BROKERAGE.
A. The Sub-Adviser agrees that, in placing orders with
broker-dealers for the purchase or sale of portfolio securities, it shall
attempt to obtain quality execution at favorable security prices (best price and
execution); provided that, on behalf of the Fund, the Sub-Adviser may, in its
discretion, agree to pay a broker-dealer that furnishes brokerage or research
services as such services are defined under Section 28(e) of the Securities
Exchange Act of 1934, as amended ("1934 Act"), a higher commission than that
which might have been charged by another broker-dealer for effecting the same
transactions, if the Sub-Adviser determines in good faith that such commission
is reasonable in relation to the brokerage and research services provided by the
broker-dealer, viewed in terms of either that particular transaction or the
overall responsibilities of the Sub-Adviser with respect to the accounts as to
which it exercises investment discretion (as such term is defined under Section
3(a)(35) of the 1934 Act). The Sub-Adviser and other clients advised by
Sub-Adviser may benefit from any research and information received from
broker-dealers selected in connection with the Fund. Consistent with its best
execution responsibilities stated herein, Sub-Adviser may also consider the
ability of the broker or dealer to provide client referrals as a factor in
brokerage selection. In no instance will portfolio securities be purchased from
or sold to the Sub-Adviser, or any affiliated person thereof, except in
accordance with the federal securities laws and the rule and regulations
thereunder.
B. On occasions when the Sub-Adviser deems the purchase
or sale of a security to be in the best interest of the Fund, as well as other
clients of the Sub-Adviser, the Sub-Adviser, to the extent permitted by
applicable laws and regulations, may, but shall be under no obligation to,
aggregate the securities to be purchased or sold to attempt to obtain a more
favorable price or lower brokerage commissions and efficient execution. In such
event, allocation of the securities so purchased or sold, as well as the
expenses incurred in the transaction, will be made by the Sub-Adviser in the
manner the Sub-Adviser considers to be the most equitable and consistent with
its fiduciary obligations to the Fund and to its other clients.
C. In addition to the foregoing, the Sub-Adviser agrees
that orders with broker-dealers for the purchase or sale of portfolio securities
by the Fund shall be placed in accordance with the standards set forth in the
Advisory Agreement.
6. OWNERSHIP OF RECORDS.
The Sub-Adviser shall maintain all books and records required to be
maintained by the Sub-Adviser pursuant to the 1940 Act and the rules and
regulations promulgated thereunder with respect to transactions on behalf of
IDEX. In compliance with the requirements of Rule 31a-3 under the 1940 Act, the
Sub-Adviser hereby agrees: (i) that all records that it maintains for the Fund
are the property of IDEX, (ii) to preserve for the periods prescribed by Rule
31a-2 under the 1940 Act any records that it maintains for the Fund and that are
required to be maintained by Rule 31a-1 under the 1940 Act and (iii) agrees to
surrender promptly to IDEX any records that it maintains for the Fund upon
request by IDEX; provided, however, the Sub-Adviser may retain copies of such
records.
7. REPORTS.
The Sub-Adviser shall furnish to the Board or the Investment Adviser,
or both, as appropriate, such information, reports, evaluations, analyses and
opinions as the Sub-Adviser and the Board or the Investment Adviser, as
appropriate, may mutually agree upon from time to time.
8. SERVICES TO OTHER CLIENTS.
Nothing contained in this Agreement shall limit or restrict (i) the
freedom of the Sub-Adviser, or any affiliated person thereof, to render
investment management and corporate administrative services to other investment
companies, to act as investment manager or investment counselor to other
persons, firms, or corporations, or to engage in any other business activities,
or (ii) the right of any director, officer, or employee of the Sub-Adviser, who
may also be a director, officer, or employee of IDEX, to engage in any other
business or to devote his or her time and attention in part to the management or
other aspects of any other business, whether of a similar nature or a dissimilar
nature.
9. SUB-ADVISER'S USE OF THE SERVICES OF OTHERS.
The Sub-Adviser may (at its cost except as contemplated by Section 5 of
this Agreement) employ, retain, or otherwise avail itself of the services or
facilities of other persons or organizations for the purpose of obtaining such
A-3
statistical and other factual information, such advice regarding economic
factors and trends, such advice as to occasional transactions in specific
securities, or such other information, advice, or assistance as the Sub-Adviser
may deem necessary, appropriate, or convenient for the discharge of its
obligations hereunder or otherwise helpful to the Sub-Adviser, as appropriate,
or in the discharge of Sub-Adviser's overall responsibilities with respect to
the other accounts that it serves as investment manager or counselor, provided
that the Sub-Adviser shall at all times retain responsibility for making
investment recommendations with respect to the Fund.
10. REPRESENTATIONS OF SUB-ADVISER.
The Sub-Adviser represents, warrants, and agrees as follows:
A. The Sub-Adviser: (i) is registered as an investment
adviser under the Advisers Act and will continue to be so registered for so long
as this Agreement remains in effect; (ii) is not prohibited by the 1940 Act or
the Advisers Act from performing the services contemplated by this Agreement;
(iii) has met, and will continue to meet for so long as this Agreement remains
in effect, any applicable federal or state requirements, or the applicable
requirements of any regulatory or industry self-regulatory agency, necessary to
be met in order to perform the services contemplated by this Agreement; (iv) has
the authority to enter into and perform the services contemplated by this
Agreement; and (v) will immediately notify the Investment Adviser of the
occurrence of any event that would disqualify the Sub-Adviser from serving as an
investment adviser of an investment company pursuant to Section 9 (a) of the
1940 Act or otherwise.
B. The Sub-Adviser has adopted a written code of ethics
complying with the requirements of Rule 17j-1 under the 1940 Act and, if it has
not already done so, will provide the Investment Adviser and IDEX with a copy of
such code of ethics, together with evidence of its adoption.
C. The Sub-Adviser has provided the Investment Adviser
and IDEX with a copy of its Form ADV as most recently filed with the SEC and
will, promptly after filing any amendment to its Form ADV with the SEC, furnish
a copy of such amendment to the Investment Adviser.
11. TERM OF AGREEMENT.
This Agreement shall become effective upon the date first above
written, provided that this Agreement shall not take effect unless it has first
been approved (i) by a vote of a majority of those members of the Board who are
not parties to this Agreement or interested persons of any such party, cast in
person at a meeting of the Board called for the purpose of voting on such
approval, and (ii) by vote of a majority of the Fund's outstanding voting
securities. Unless sooner terminated as provided herein, this Agreement shall
continue in effect for an initial term of two years. Thereafter, this Agreement
shall continue in effect from year to year, with respect to the Fund, subject to
the termination provisions and all other terms and conditions hereof, so long as
such continuation shall be specifically approved at least annually (a) by either
the Board, or by vote of a majority of the outstanding voting securities of the
Fund; and (b) in either event, by the vote, cast in person at a meeting of the
Board called for the purpose of voting on such approval, of a majority of the
members of the Board who are not parties to this Agreement or interested persons
of any such party. The Sub-Adviser shall furnish to IDEX, promptly upon its
request such information as may reasonably be necessary to evaluate the terms of
this Agreement or any extension, renewal, or amendment hereof.
12. NOTICES.
Any notice shall be sufficiently given when sent by certified U.S.
mail, national expenses deliver service, or facsimile to the parties at the
address below:
If to IDEX:
IDEX Mutual Funds
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
A-4
If to the Investment Adviser:
AEGON/Transamerica Fund Advisers, Inc.
570 Carillon Parkway
St. Petersburg, FL 33716
Attn: John K. Carter
Telephone: (727) 299-1824
Fax: (727) 299-1641
If to the Sub-Adviser:
Transamerica Investment Management, LLC
1150 South Olive Street, Suite 2700
Los Angeles, CA 90015
Attn: Compliance
Telephone: (213) 742-4184
13. TERMINATION OF AGREEMENT.
Notwithstanding the foregoing, this Agreement may be terminated at any
time, without the payment of any penalty, by vote of the Board or by a vote of a
majority of the outstanding voting securities of the Fund, or per the terms of
the exemptive order - Release No. 23379 - under section 6(c) of the Act from
section 15(a) and rule 18f-2 under the Act, on at least 60 days' prior written
notice to the Sub-Adviser. This Agreement may also be terminated by the
Investment Adviser: (i) on at least 60 days' prior written notice to the
Sub-Adviser, without the payment of any penalty; or (ii) if the Sub-Adviser
becomes unable to discharge its duties and obligations under this Agreement. The
Sub-Adviser may terminate this Agreement at any time, or preclude its renewal
without the payment of any penalty, on at least 60 days' prior notice to the
Investment Adviser. This Agreement shall terminate automatically in the event of
its assignment or upon termination of the Advisory Agreement.
14. AMENDMENT OF AGREEMENT.
No provision of this Agreement may be changed, waived, discharged, or
terminated orally, but only by an instrument in writing signed by the party
against which enforcement of the change, waiver, discharge, or termination is
sought, and no amendment of this Agreement shall be effective until approved by
vote of a majority of the Fund's outstanding voting securities, unless otherwise
permitted in accordance with the 1940 Act.
15. MISCELLANEOUS.
A. Governing Law. This Agreement shall be construed in
accordance with the laws of the Commonwealth of Massachusetts without giving
effect to the conflicts of laws principles thereof, and the 1940 Act. To the
extent that the applicable laws of the Commonwealth of Massachusetts conflict
with the applicable provisions of the 1940 Act, the latter shall control.
B. Captions. The captions contained in this Agreement
are included for convenience of reference only and in no way define or delimit
any of the provisions hereof or otherwise affect their construction or effect.
C. Entire Agreement. This Agreement represents the
entire agreement and understanding of the parties hereto and shall supersede any
prior agreements between the parties relating to the subject matter hereof, and
all such prior agreements shall be deemed terminated upon the effectiveness of
this Agreement.
D. Interpretation. Nothing herein contained shall be
deemed to require IDEX to take any action contrary to its Trust or By-Laws, or
any applicable statutory or regulatory requirement to which it is subject or by
which it is bound, or to relieve or deprive the Board of its responsibility for
and control of the conduct of the affairs of IDEX.
E. Definitions. Any question of interpretation of any
term or provision of this Agreement having a counterpart in or otherwise derived
from a term or provision of the 1940 Act shall be resolved by reference to such
term or provision of the 1940 Act and to interpretations thereof, if any, by the
United States courts or, in the absence of any controlling decision of any such
court, by rules, regulations, or orders of the SEC validly issued pursuant to
the 1940 Act. As used in this Agreement, the terms "majority of the outstanding
voting securities," "affiliated person," "interested person," "assignment,"
"broker," "investment adviser," "net assets," "sale," "sell," and "security"
shall have the same meaning as such terms have in the 1940 Act, subject to such
exemption as may be granted by the SEC by any rule, regulation, or order. Where
the effect of a requirement of the federal securities laws reflected in any
provision of this
A-5
Agreement is made less restrictive by a rule, regulation, or order of the SEC,
whether of special or general application, such provision shall be deemed to
incorporate the effect of such rule, regulation, or order, unless the Investment
Adviser and the Sub-Adviser agree to the contrary.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to
be executed by their duly authorized signatories as of the date and year first
above written.
ATTEST: AEGON/TRANSAMERICA FUND ADVISERS, INC.
By:
--------------------------- -----------------------------------
ATTEST TRANSAMERICA INVESTMENT MANAGEMENT, LLC
By: By:
---------------------- -----------------------------------
Name: Name:
------------------ ---------------------------------
Title: Title:
-------------------- --------------------------------
A-6
SUB-ADVISORY AGREEMENT
SCHEDULE A
----------------------- ------------------------------------------- -------------------
FUND SUB-ADVISER COMPENSATION TERMINATION DATE
----------------------- ------------------------------------------- -------------------
TA IDEX TRANSAMERICA 0.30% of the first $250 million of the February 28, 2006
FLEXIBLE INCOME Fund's average daily net assets and 0.25%
of the Fund's average daily net assets
over $250 million, less 50% of any amount
reimbursed to the Fund by the Investment
Adviser pursuant to the expense limitation
----------------------- ------------------------------------------- -------------------
EXHIBIT B
DIRECTORS AND PRINCIPAL OFFICER OF THE INVESTMENT ADVISER
The business address of each director and principal officer is 570
Carillon Parkway, St. Petersburg, Florida 33716.
--------------------------------------------------------------------------------
NAME AND POSITION WITH THE PRINCIPAL OCCUPATION/POSITION
INVESTMENT ADVISER
--------------------------------------------------------------------------------
Brian C. Scott, Director, Chief Executive Officer of Transamerica
President and Chief Executive Investors, Inc. (2003 - present); President
Officer & Chief Executive Officer, IDEX (2002 -
present); President & Chief Executive
Officer, AEGON/Transamerica Series Fund,
Inc. ("ATSF") (2002 - present); President of
Endeavor Management Co. (June, 2001 to
December 2001); Director, President & Chief
Executive Officer of Idex Management, Inc.
(2001 - 2002); Director, AEGON/Transamerica
Investor Services, Inc. (January, 2002 -
present); Director, President & Chief
Operating Officer, AEGON/Transamerica Fund
Services, Inc. (January 2002 - present);
President & Chief Executive Officer,
Transamerica Occidental Life Insurance
Company Separate Account Fund B (2002 -
present); Chief Marketing Officer, Financial
Markets Division of AEGON(June, 1992 to
June, 2001); President & Chief Executive
Officer, Transamerica Income Shares, Inc.
(2002 - present); President, Director &
Chairman, Transamerica Index Funds, Inc.
(2002 - present); Manager, Transamerica
Investment Management, LLC (March 2002 -
present)
--------------------------------------------------------------------------------
Larry N. Norman, Director and President and Chairman, Transamerica Life
Chairman Insurance Company; Trustee of IDEX (2002 -
present); President & Chief Executive
Officer, ATSF (2002 - present); Manager,
Transamerica Occidental Life Insurance
Company Separate Account Fund B (2002 -
present); Director, Transamerica Income
Shares, Inc. (2002 - present); Director,
Transamerica Index Funds, Inc. (2002 -
present); Manager, Transamerica Investment
Management, LLC (March 2001 - present)
--------------------------------------------------------------------------------
John K. Carter, Director, Sr. Vice Vice President, Secretary and Anti-Money
President and Secretary Laundering Officer of Transamerica
Investors, Inc. (2003 - present); General
Counsel, Vice President Compliance Officer
and Secretary, ATSF and IDEX (1999 -
Present); Vice President and Counsel,
Western Reserve Life Assurance Co. of Ohio
(June, 2000 - present); Vice President and
Counsel, Salomon Smith Barney (March, 1997 -
May, 1999); Assistant Vice President,
Associate Corporate Counsel and Trust
Officer, Franklin Templeton Mutual Funds
(September, 1993 - 1997)
--------------------------------------------------------------------------------
Each officer and director as set forth above, except Mr. Carter, serve as a
Trustee of the Fund; Mr. Carter serves as an officer of the Fund.
B-1
DIRECTORS AND PRINCIPAL OFFICER OF TIM
The business address of each of the following persons is 1150 S. Olive Street,
Suite 2700, Los Angeles, California 90015.
--------------------------------------- ----------------------------------------
NAME POSITIONS/OFFICES HELD WITH SUB-ADVISER
--------------------------------------- ----------------------------------------
John C. Riazzi Board of Managers, Chief Executive
Officer, and Managing Director
--------------------------------------- ----------------------------------------
Gary U. Rolle Board of Managers, Chief Investment
Officer, and President
--------------------------------------- ----------------------------------------
Jeffrey S. Van Harte Board of Managers, Senior Vice
President and Head of Equities
--------------------------------------- ----------------------------------------
No officer or Trustee of IDEX is an officer, employee, director or shareholder
of TIM. No officer or Trustee of IDEX owns securities or has any other material
direct or indirect interest in TIM.
B-2
EXHIBIT C
The following table sets forth certain information regarding registered
investment companies with similar investment objectives to those contemplated
for the Fund that are advised or sub-advised by TIM.
--------------------------------------------------------------------------------
NAME OF FUND WITH SIMILAR NET ASSETS AS OF ANNUAL MANAGEMENT FEE RATE
INVESTMENT OBJECTIVE DECEMBER 31, 2002
--------------------------------------------------------------------------------
Transamerica Income Shares $143.2 million 0.50% (no waivers in place)
--------------------------------------------------------------------------------
C-1
EXHIBIT D
Fund share ownership of IDEX's Trustees and officers, as well as persons who
owned of record or beneficially 5% or more of the outstanding shares of the
Fund, as of the Record Date, are listed below:
HOLDER OF SECURITIES AND ADDRESS* SHARES OWNED % OWNED
-------------------------------- ------------ -------
IDEX Asset Allocation Moderate Portfolio 2,239,387.6350 12.236
IDEX Asset Allocation Conservative Portfolio 1,354,951.6050 7.403
IDEX Asset Allocation Moderate Growth Portfolio 1,324,226.6340 7.235
* The percentage of Fund shares owned by the Trustees and officers of the Fund,
as a group, does not exceed one percent of the amount of Fund shares
outstanding.
D-1
[PRELIMINARY PROXY - FOR SEC USE ONLY]
IDEX MUTUAL FUNDS
570 CARILLON PARKWAY
ST. PETERSBURG, FLORIDA, 33716-1294
1-888-233-4339
IDEX JANUS FLEXIBLE INCOME
PROXY FOR A SPECIAL MEETING OF SHAREHOLDERS ON FEBRUARY 25, 2004
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES OF IDEX MUTUAL FUNDS
The undersigned hereby appoint(s) John K. Carter and Brian C. Scott, or either
one of them, proxies, with full power of substitution, to vote and act with
respect to all shares of IDEX Flexible Income ("Fund") which the undersigned is
entitled to vote at the Special Meeting of shareholders of the Fund to be held
at the office of IDEX Mutual Funds ("IDEX") at 570 Carillon Parkway, St.
Petersburg, Florida 33716 on February 25, 2004 at 1:30 p.m. Eastern time and at
any adjournment thereof.
This proxy will be voted as instructed. If no specification is made, the proxy
will be voted "FOR" the proposal.
Please vote, date and sign this proxy and return it promptly in the enclosed
envelope.
Please indicate your vote by an "x" in the appropriate box below.
PROXY VOTING INSTRUCTIONS
IDEX encourages all shareholders to vote their proxies. We now provide the
following convenient methods of voting:
1. PROXY CARD: Complete, sign, date and return the proxy card attached
below in the enclosed postage-paid envelope; or instead vote by
2. TELEPHONE;
3. INTERNET; or
4. FACSIMILE
by following the enclosed instructions. If you choose to vote by telephone, via
the Internet or by facsimile, DO NOT return your proxy card unless you later
decide to change your vote.
THE BOARD OF TRUSTEES RECOMMENDS A VOTE FOR THE FOLLOWING PROPOSAL.
1. To approve a new investment sub-advisory agreement between
AEGON/Transamerica Fund Advisers, Inc. and Transamerica Investment
Management, LLC on behalf of the Fund.
FOR [] AGAINST [] ABSTAIN []
----------------------------------- -------------------------
Signature Date
----------------------------------- -------------------------
Signature (if held jointly) Date
This proxy must be signed exactly as your name(s) appears hereon. If as an
attorney, executor, guardian or in some representative capacity or as an officer
of a corporation, please add titles as such. Joint owners must each sign.