PRE 14A
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y96171pre14a.txt
THE MAINSTAY FUNDS
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant (X)
Filed by a Party other than the Registrant ( )
Check the appropriate box:
(X) Preliminary Proxy Statement
( ) Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
( ) Definitive Proxy Statement
( ) Definitive Additional Materials
( ) Soliciting Material Pursuant to Rule 14a-12
THE MAINSTAY FUNDS
--------------------------------------------------------------------------------
(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of filing fee (Check the appropriate box):
(X) No fee required.
Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
1) Title of each class of securities to which transaction applies: N/A
2) Aggregate number of securities to which transaction applies: N/A
3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (Set forth the amount on which
the filing fee is calculated and state how it was determined): N/A
4) Proposed maximum aggregate value of transaction: N/A
5) Total fee paid: N/A
( ) Fee paid with preliminary materials.
( ) Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee was
paid previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing.
1) Amount Previously Paid: N/A
2) Form, Schedule or Registration Statement No.: N/A
3) Filing Party: N/A
4) Date Filed: N/A
THE MAINSTAY FUNDS
SPECIAL MEETING OF SHAREHOLDERS
OF THE MAINSTAY SMALL CAP VALUE FUND
TO BE HELD JUNE 16, 2004
April __, 2004
To Our Shareholders:
Please take note that the SPECIAL MEETING OF SHAREHOLDERS ("Special Meeting") of
the MAINSTAY SMALL CAP VALUE FUND ("Fund"), a series of The MainStay Funds
("Trust"), will be held on June 16, 2004, beginning at 11:00 a.m. eastern time,
at NYLIM Center, 169 Lackawanna Avenue, Parsippany, New Jersey 07054.
The Trust, a Massachusetts business trust, currently consists of 23 series. THE
ACCOMPANYING NOTICE OF SPECIAL MEETING AND PROXY STATEMENT RELATE SOLELY TO THE
MAINSTAY SMALL CAP VALUE FUND, as specified in the Proxy Statement.
At the Special Meeting, and as described in the Proxy Statement accompanying
this letter, shareholders of the Fund will be asked to approve a new
Sub-Advisory Agreement between New York Life Investment Management LLC and
MacKay Shields LLC with respect to the Fund.
After careful consideration, the Board of Trustees of the Trust has approved the
above-referenced proposal and recommends that shareholders vote "FOR" the
proposal.
Your vote is very important to us regardless of the number of shares of the Fund
you own. Whether or not you plan to attend the Special Meeting in person, please
read the proxy statement and cast your vote promptly. It is important that your
vote be received by no later than the time of the Special Meeting on June 16,
2004. You may cast your vote by completing, signing, and returning the enclosed
proxy card by mail in the envelope provided. If you have any questions before
you vote, please contact the Trust by calling toll-free 1-800-MAINSTAY
(1-800-624-6782). We will get you the answers that you need promptly.
We appreciate your participation and prompt response in this matter and thank
you for your continued support.
Sincerely,
Stephen C. Roussin
President
Encl.
THE MAINSTAY FUNDS
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
OF THE MAINSTAY SMALL CAP VALUE FUND
TO BE HELD JUNE 16, 2004
To the Shareholders of the MainStay Small Cap Value Fund:
On behalf of the Board of Trustees ("Board" or "Trustees") of The MainStay Funds
("Trust"), I cordially invite you to attend a SPECIAL MEETING OF SHAREHOLDERS
("Special Meeting") of the MAINSTAY SMALL CAP VALUE FUND ("Fund"). The Special
Meeting will be held on June 16, 2004, at NYLIM Center, 169 Lackawanna Avenue,
Parsippany, New Jersey 07054, beginning at 11:00 a.m. eastern time.
At the Special Meeting, and as specified in greater detail in the Proxy
Statement accompanying this Notice, shareholders will be asked to consider and
approve the following proposal:
To approve a new Sub-Advisory Agreement between New York Life
Investment
Management LLC and MacKay Shields LLC ("MacKay Shields") to appoint
MacKay Shields as the new sub-adviser to the Fund.
In addition, shareholders will be asked to consider and approve such other
matters as may properly come before the Special Meeting.
Your attention is directed to the accompanying Proxy Statement for further
information regarding the Special Meeting and the proposal above. You may vote
at the Special Meeting if you are the record owner of shares of the Fund as of
the close of business on April 23, 2004 ("Record Date"). If you attend the
Special Meeting, you may vote your shares in person. Even if you do not attend
the Special Meeting, you may vote by proxy by completing, signing, and returning
the enclosed proxy card by mail in the envelope provided.
Your vote is very important to us. Whether or not you plan to attend the Special
Meeting in person, please vote the enclosed proxy. If you have any questions,
please contact the Trust for additional information by calling toll-free
1-800-MAINSTAY (1-800-624-6782).
By order of the Board of Trustees,
Michael Hession
Assistant Secretary
April __, 2004
IMPORTANT NOTICE:
PLEASE VOTE USING THE ENCLOSED PROXY AS SOON AS POSSIBLE. YOUR
VOTE IS VERY IMPORTANT TO US NO MATTER HOW MANY SHARES YOU OWN. YOU
CAN HELP AVOID THE ADDITIONAL EXPENSE OF FURTHER
SOLICITATIONS BY PROMPTLY VOTING THE ENCLOSED PROXY.
THE MAINSTAY FUNDS
MAINSTAY SMALL CAP VALUE FUND
51 MADISON AVENUE
NEW YORK, NEW YORK 10010
PROXY STATEMENT
SPECIAL MEETING OF SHAREHOLDERS
OF THE MAINSTAY SMALL CAP VALUE FUND
TO BE HELD JUNE 16, 2004
INTRODUCTION
This Proxy Statement is being furnished to shareholders of the MainStay Small
Cap Value Fund ("Fund"), a series of The MainStay Funds ("Trust"), in connection
with the solicitation of proxies relating solely to the Fund, by the Board of
Trustees of the Trust ("Board" or "Trustees"), for a special meeting of
shareholders of the Fund ("Special Meeting") to be held at NYLIM Center, 169
Lackawanna Avenue, Parsippany, New Jersey 07054, on June 16, 2004, beginning at
11:00 a.m. eastern time. THE BOARD IS SOLICITING PROXIES FROM SHAREHOLDERS WITH
RESPECT TO THE PROPOSAL SET FORTH IN THE ACCOMPANYING NOTICE ("PROPOSAL").
Only shareholders of record who owned shares of any class of the Fund at the
close of business on April 23, 2004 ("Record Date") are entitled to vote at the
Special Meeting and at any adjournments or postponements thereof. Each share of
the Fund that you own entitles you to one (1) vote with respect to the Proposal
or any other proposal on which the Fund's shareholders are entitled to vote (a
fractional share has a fractional vote).
The Board plans to distribute this Proxy Statement, the attached Notice of
Special Meeting and the enclosed proxy card on or about May 3, 2004 to all
shareholders of record of the Fund.
It is important for you to vote on the issues described in this Proxy Statement.
We recommend that you read this Proxy Statement in its entirety as the
explanations will help you to decide how to vote on the Proposal.
PROPOSAL
APPROVAL OF THE NEW SUB-ADVISORY AGREEMENT BETWEEN
NEW YORK LIFE INVESTMENT MANAGEMENT LLC AND
MACKAY SHIELDS LLC
At a Board meeting held on March 8, 2004, the Trustees of the Trust, including a
majority of the Trustees who are not interested persons of the Trust, New York
Life Investment Management LLC, the Fund's Manager ("NYLIM" or "Manager"), or
MacKay Shields LLC ("MacKay Shields"), as defined in the Investment Company Act
of 1940, as amended ("1940 Act") (the "Independent Trustees"), approved, on
behalf of the Fund, the proposed new Sub-Advisory Agreement between NYLIM and
MacKay Shields ("New Sub-Advisory Agreement"), pursuant to which MacKay Shields
will manage the assets of the Fund.
NYLIM and MacKay Shields are affiliated investment advisers and direct
subsidiaries of New York Life Investment Management Holdings LLC ("NYLIM
Holdings"). NYLIM Holdings is a direct subsidiary of New York Life Insurance
Company ("New York Life"). MacKay Shields serves as sub-adviser to 31 series of
registered investment companies for which NYLIM serves as investment adviser.
WHAT ARE SHAREHOLDERS BEING ASKED TO APPROVE?
THE BOARD RECOMMENDS THAT THE SHAREHOLDERS VOTE "FOR" THE NEW SUB-ADVISORY
AGREEMENT, WHICH PROVIDES THAT MACKAY SHIELDS WILL SERVE AS THE NEW SUB-ADVISER
TO THE FUND AND WILL MANAGE THE FUND'S ASSETS. As discussed in greater detail
below, NYLIM has proposed that MacKay Shields serve as sub-adviser to the Fund
based, among other things, on the nature, quality and extent of the services
MacKay Shields will provide to the Fund. The Board believes it is in the best
interests of the Fund and its shareholders to retain MacKay Shields' services.
WHY IS A NEW SUB-ADVISORY AGREEMENT NECESSARY?
Dalton, Greiner, Hartman, Maher & Co. ("Dalton, Greiner") has served as the
sub-adviser to the Fund since May 31, 1998, most recently pursuant to an Amended
and Restated Sub-Advisory Agreement between NYLIM, on behalf of the Fund, and
Dalton, Greiner, dated August 1, 2002 ("Former Sub-Advisory Agreement"). At a
meeting held on September 10, 2003, the Board was informed that Boston Private
Financial Holdings, Inc. would acquire a controlling interest in Dalton,
Greiner, resulting in a change of control of Dalton, Greiner (the "Change of
Control Transaction") and, pursuant to Section 15(a)(4) of the 1940 Act, the
automatic termination of the Former Sub-Advisory Agreement. The Change of
Control Transaction closed on February 6, 2004 ("Termination Date"). In order
for Dalton, Greiner to continue to provide uninterrupted sub-advisory services
to the Fund while shareholder approval of a new sub-advisory agreement was
sought, the Board approved an Interim Sub-Advisory Agreement pursuant to Rule
15a-4 under the 1940 Act, which became effective on the Termination Date
("Interim Sub-Advisory Agreement"). Rule 15a-4 permitted Dalton, Greiner to
continue to provide sub-advisory services to the Fund under the Interim
Sub-Advisory Agreement, for a maximum of 150 days, without shareholder approval,
subject to certain conditions, including the following:
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- Dalton, Greiner's compensation during the interim period is no
greater than the compensation that it would have received
under the Former Sub-Advisory Agreement;
- the Board, including the Independent Trustees, approved the
Interim Sub-Advisory Agreement;
- the Board, including the Independent Trustees, determined that
the scope and quality of services to be provided to the Fund
under the Interim Sub-Advisory Agreement would be at least
equivalent to the scope and quality of services provided under
the Former Sub-Advisory Agreement; and
- The material terms of the Interim Sub-Advisory Agreement are
the same as those of the Former Sub-Advisory Agreement, except
for the effective and termination dates.
During the term of the Interim Sub-Advisory Agreement, for the services
provided, NYLIM has agreed to pay to Dalton, Greiner a fee, payable monthly,
based on the average daily net assets of the Fund as follows: 0.50% on assets up
to $250 million; 0.45% on assets from $250 million to $500 million; and 0.40% on
assets in excess of $500 million. NYLIM will bear the sole responsibility for
the payment of the sub-advisory fee to Dalton, Greiner. Such compensation earned
shall be maintained in an interest-bearing escrow account with the Trust's
custodian or a bank until the termination of the Interim Sub-Advisory Agreement,
at which time Dalton, Greiner will be paid from the escrow account the lesser
of: (i) any costs incurred in performing its duties under the Interim
Sub-Advisory Agreement (plus interest earned on that amount while in escrow); or
(ii) the total amount in the escrow account (plus interest earned). For the
ten-month fiscal period ended October 31, 2003, Dalton, Greiner received
$409,362 for its services to the Fund pursuant to the Former Sub-Advisory
Agreement.
At a meeting on March 8, 2004, the Board approved the termination of the Interim
Sub-Advisory Agreement, effective upon at least ten (10) days' written notice to
Dalton, Greiner, but in no event before a majority of the Fund's outstanding
voting securities have approved the New Sub-Advisory Agreement. In approving the
termination of the Interim Sub-Advisory Agreement, the Board considered, among
other factors: (i) the impact of the Change of Control Transaction on the
continuity of Dalton, Greiner's management team; and (ii) Dalton, Greiner's
limited capacity to manage the Fund as its assets grew, which has resulted in
the Fund being closed to new investors since December 2001.
If approved by shareholders at the Special Meeting, the New Sub-Advisory
Agreement will become effective on June 25, 2004 and will replace the Interim
Sub-Advisory Agreement. If the Proposal is not approved by shareholders, the
Interim Sub-Advisory Agreement will terminate on July 5, 2004, and NYLIM will
manage the Fund until the Trustees consider such further action as they may
determine to be in the best interests of the Fund's shareholders.
WHAT DID THE BOARD CONSIDER IN APPROVING THE NEW SUB-ADVISORY AGREEMENT?
At the March 8, 2004 Board meeting, the Board was asked to consider whether to
approve the New Sub-Advisory Agreement, providing that MacKay Shields will
replace Dalton, Greiner as
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the Fund's sub-adviser. In evaluating and approving the New Sub-Advisory
Agreement, the Board, including the Independent Trustees, and in consultation
with counsel to the Trust and counsel to the Independent Trustees, requested and
evaluated information provided by NYLIM and MacKay Shields which, in the Board's
opinion, constituted all the information reasonably necessary for the Board to
form a judgment as to whether the New Sub-Advisory Agreement would be in the
best interests of the Fund and its shareholders. The Board also requested and
received information regarding other potential sub-advisers.
In reaching its decision to approve the New Sub-Advisory Agreement, the Board
considered the nature, quality and extent of the services to be provided by
MacKay Shields, including, among other factors, the following:
- the nature, quality and extent of services to be provided by
MacKay Shields in relation to the fees it will receive under
the New Sub-Advisory Agreement;
- the strength of the MacKay Shields organization, including its
personnel, technical resources, operations, financial
condition;
- MacKay Shields' investment management capabilities,
methodologies and performance; and
- MacKay Shields' adherence, without material changes, to the
Fund's existing investment strategies, policies and risks, as
set forth in the Fund's current Prospectus and Statement of
Additional Information.
The Trustees also considered: (i) MacKay Shields' ability to reopen the Fund to
new investors and to manage the Fund as its assets grew; (ii) NYLIM's agreement
to contractually reduce the Fund's overall management fee from 1.00% to 0.85% of
the Fund's average daily net assets, due to the anticipated realization of
economies of scale and other expected operational efficiencies; and (iii)
NYLIM's agreement to further voluntarily waive a portion of the Fund's
management fee to 0.60% of the Fund's average daily net assets for a period of
two years following the effective date of the New Sub-Advisory Agreement.
In approving the New Sub-Advisory Agreement, the Trustees considered all of
these factors. The Trustees also considered the performance of other funds in
the market pursuing broadly similar strategies, the fees and expenses borne by
those funds, and the projected costs to NYLIM and MacKay Shields of providing
services to the Fund. In addition, the Trustees considered the brokerage
services to be received by the Fund and benefits to MacKay Shields and NYLIM
from the use of "soft dollar" commissions to pay for research and other similar
services. If the Proposal is approved, overall operating expenses of the Fund
are not expected to increase.
WHAT ARE THE TERMS OF THE PROPOSED NEW SUB-ADVISORY AGREEMENT?
The material terms of the New Sub-Advisory Agreement are identical to those of
the Interim Sub-Advisory Agreement, except for: (i) the effective and
termination dates; and (ii) the identity of the Fund's sub-adviser. The form of
the New Sub-Advisory Agreement is included as Exhibit A to this Proxy Statement
and the description of terms in this section is qualified in its entirety by
reference to Exhibit A.
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There will be no change in the Fund's investment objective or policies or in the
duties of NYLIM as a result of approval of the New Sub-Advisory Agreement.
Pursuant to the New Sub-Advisory Agreement, MacKay Shields will serve as the
Sub-Adviser to the Fund and will manage the Fund, select its investments and
place all orders for purchases and sales of securities, subject to the general
supervision of the Board and NYLIM and in accordance with the Fund's investment
objectives, policies and restrictions. More specifically, MacKay Shields will,
among other things:
- provide a continuous investment program for the Fund, subject
to the supervision of the Board and NYLIM, and in accordance
with the Fund's investment objectives, policies, and
restrictions;
- provide investment research and conduct a continuous program
of evaluation, investment, sales, and reinvestment of the
Fund's assets by determining the securities and other
investments that shall be purchased, entered into, sold,
closed, or exchanged for the Fund, when these transactions
should be executed, and what portion of the assets of the Fund
should be held in the various securities and other investments
in which it may invest;
- maintain all books and records with respect to the Fund's
securities transactions required to be maintained by it under
the 1940 Act and the rules thereunder;
- deliver to NYLIM and the Trustees such periodic and special
reports as NYLIM or the Trustees may reasonably request;
- monitor, on a daily basis, the determination by the portfolio
accounting agent for the Trust of the valuation of portfolio
securities; and
- provide the Fund's custodian, on each business day, with
information relating to the execution of all portfolio
transactions pursuant to standing instructions.
In consideration for its services, MacKay Shields will be entitled to receive an
annual fee based on the average daily net assets of the Fund as follows: ______
on assets up to $250 million; 0.45% on assets from $250 million to $500 million.
NYLIM will bear the sole responsibility for the payment of the sub-advisory fee
to MacKay Shields.
If approved by shareholders, the New Sub-Advisory Agreement will become
effective on or about June 25, 2004 and, unless sooner terminated, will continue
for an initial term ending in two years. Thereafter, the New Sub-Advisory
Agreement will continue for successive one-year terms, provided that such
continuation is specifically approved at least annually by a vote of a majority
of the Trustees, or by the vote of a majority of the outstanding shares of the
Fund, and, in either case, by a majority of the Independent Trustees, by vote
cast in person at a meeting called for such purpose. The New Sub-Advisory
Agreement will terminate automatically in the event of its "assignment," as
defined in the 1940 Act, or the assignment or termination of the Management
Agreement, which is discussed below.
The New Sub-Advisory Agreement provides that MacKay Shields will not be liable
to NYLIM,
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the Trust or any shareholder of the Fund for any act or omission in the course
of, or connected with, its services under the New Sub-Advisory Agreement or for
any losses that may be sustained in the purchase, holding or sale of any
security, except a loss resulting from willful misfeasance, bad faith, or gross
negligence, by MacKay Shields in the performance of its duties under the New
Sub-Advisory Agreement, or reckless disregard of its obligations or duties under
the New Sub-Advisory Agreement.
CURRENT MANAGEMENT AGREEMENT
Pursuant to an Amended and Restated Management Agreement, dated as of August 1,
2002, between the Trust and NYLIM ("Management Agreement"), NYLIM serves as the
Fund's investment adviser. NYLIM and its predecessors have managed the Fund
since its inception. NYLIM is located at NYLIM Center, 169 Lackawanna Avenue,
Parsippany, New Jersey 07054. NYLIM commenced operations in April 2000, and is
an independently-managed, wholly-owned indirect subsidiary of New York Life. As
of December 31, 2003, NYLIM managed over $179 billion in assets.
In conformity with the stated policies of the Fund and pursuant to the
Management Agreement, NYLIM administers the Fund's business affairs and manages
the investment operations of the Fund and the composition of the Fund's
portfolio, subject to the supervision of the Board. NYLIM provides offices,
conducts clerical, recordkeeping, and bookkeeping services, and maintains most
of the financial and accounting records required for the Fund.
The Management Agreement was last approved by shareholders on October 24, 1997
and was most recently renewed by the Board at a meeting held on June 10, 2003.
It will continue in effect from year to year only if such continuance is
approved at least annually by the Board or by vote of a majority of the
outstanding shares of the Fund (as defined in the 1940 Act) and, in either case,
by a majority of the Independent Trustees, by vote cast in person at a meeting
called for such purpose. The Management Agreement may be terminated as to the
Fund at any time on 60 days' written notice without penalty by the Trustees, by
vote of a majority of the outstanding shares of the Fund, or by the Manager. The
Management Agreement also terminates automatically in the event of an assignment
(as defined in the 1940 Act).
Under the Management Agreement, NYLIM may make the day-to-day investment
decisions for the Fund or delegate any or all of its duties and responsibilities
to one or more sub-advisers, at its own expense. Regardless of whether it
employs a sub-adviser, NYLIM continuously reviews, supervises and administers
the Fund's investment program.
The Management Agreement provides that NYLIM shall not be liable to the Trust
for any error of judgment by NYLIM or for any loss sustained by the Fund in
connection with the matters to which the Management Agreement relates, except a
loss resulting from NYLIM's willful misfeasance, bad faith or gross negligence
in the performance of its duties or reckless disregard of its obligations and
duties under the Management Agreement. As consideration for its services, NYLIM
receives an annual fee of 1.00% of the Fund's average daily net assets. For the
ten month fiscal period ended October 31, 2003, the Fund paid a management fee
to NYLIM equal to $783,999. As is noted above, however, following the approval
of the New Sub-Advisory Agreement, NYLIM will contractually agree to reduce the
Fund's management fee to 0.85% of the Fund's average daily net assets, and has
voluntarily agreed to further reduce the
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Fund's management fee to 0.60% of the Fund's average daily net assets for a
period of two years following the effective date of the New Sub-Advisory
Agreement.
NYLIM provides certain bookkeeping and pricing services for the Fund pursuant
to an Amended and Restated Accounting Agreement dated August 1, 2002. For the
ten month fiscal period ended October 31, 2003, the Fund paid to NYLIM $29,548
for services performed pursuant to this agreement. NYLIM also provides transfer
agent services for the Fund pursuant to an Amended and Restated Transfer Agency
and Services Agreement dated August 1, 2002. For the ten month fiscal period
ended October 31, 2003, the Fund paid to NYLIM $377,677 for services performed
pursuant to this agreement. If the Proposal is approved, NYLIM will continue to
provide services to the Fund pursuant to the Management Agreement, the Amended
and Restated Accounting Agreement, and the Amended and Restated Transfer Agency
and Services Agreement.
INFORMATION ABOUT MACKAY SHIELDS
MacKay Shields, 9 West 57th Street, 33rd Floor, New York, New York 10019, is a
direct wholly-owned subsidiary of NYLIM Holdings, 169 Lackawanna Avenue,
Parsippany, New Jersey 07054. NYLIM Holdings is a direct wholly-owned subsidiary
of New York Life, 51 Madison Avenue, New York, NY 10019. MacKay Shields has
specialized in money management for over 35 years and has been an
independently-managed subsidiary of New York Life since 1984. As of December 31,
2003, MacKay Shields had approximately $38 billion in assets under management
worldwide. The Board of Managers of MacKay Shields has four members: Ravi
Akhoury, Mitchell E. Sproule, Seymour Sternberg, and Gary E. Wendlandt. The
principal executive officer of MacKay Shields is Ravi Akhoury, Chairman, Chief
Executive Officer and Manager.
Exhibit B to this Proxy Statement contains information about other series of
registered investment companies advised by MacKay Shields that have investment
objectives similar to the Fund. Exhibit B also lists other series of registered
investment companies for which MacKay Shields serves as sub-adviser to NYLIM.
Gary E. Wendlandt, Chairman of the Board of Trustees of the Trust, is a member
of the Board of Managers of MacKay Shields.
BROKERAGE COMMISSIONS ON PORTFOLIO TRANSACTIONS
In effecting purchases and sales of portfolio securities for the account of the
Fund, MacKay Shields seeks the best execution of the Fund's orders. In the
course of achieving best execution, MacKay Shields may place such orders with
brokers or dealers that provide market, statistical and other research
information to it. Subject to any policies and procedures adopted by the Board
of Trustees, and consistent with Section 28(e) of the Securities Exchange Act of
1934, as amended ("Exchange Act"), MacKay Shields may pay a broker or dealer for
effecting a portfolio transaction an amount of commission in excess of the
amount of commission another broker-dealer would have charged for effecting the
transaction, if MacKay Shields determines in good faith that such amount of
commission is reasonable in relation to the value of the brokerage and research
services provided by such broker-dealer, viewed in terms of either the
particular transaction, or MacKay Shields' overall responsibilities with respect
other clients for which MacKay Shields exercises investment discretion.
NYLIFE Securities Inc., an affiliate of NYLIM and MacKay Shields, may act as
broker for the Funds. NYLIFE Securities is a wholly-owned subsidiary of NYLIFE
LLC, which is a wholly-owned subsidiary of New York Life, the indirect parent of
NYLIM and MacKay Shields. NYLIFE Securities is therefore an "Affiliated Broker"
as that term is defined in Schedule 14A under the Exchange Act. There were no
brokerage commissions paid by the Fund to the Affiliated Broker or any other
affiliated broker for the most recently completed fiscal period.
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BOARD RECOMMENDATION
THE TRUSTEES RECOMMEND THAT SHAREHOLDERS OF THE FUND VOTE
"FOR" THE APPROVAL OF THE NEW SUB-ADVISORY AGREEMENT.
VOTING INFORMATION
VOTING OF PROXIES. If you attend the Special Meeting you may vote your shares in
person. If you do not plan to attend the Special Meeting, please cast your vote
by completing, signing, and returning the enclosed proxy card by mail in the
envelope provided.
Timely and properly completed and submitted proxies will be voted as instructed
by shareholders. A shareholder who executes and returns a proxy may revoke the
proxy at any time prior to the date the proxy is to be exercised by (i)
delivering to the Trust written notice of the revocation, (ii) delivering to the
Trust a proxy with a later date, or (iii) voting in person at the Special
Meeting.
In the event a shareholder signs and returns the proxy but does not indicate his
or her vote as to the Proposal, such proxy will be voted FOR the Proposal.
QUORUM REQUIREMENTS. A quorum of shareholders is necessary to hold a valid
meeting and to consider the Proposal. For purposes of voting on the Proposal, a
quorum will exist if Fund shareholders entitled to vote a majority of the shares
outstanding of the Fund on the Record Date are present in person or by proxy at
the Special Meeting. The Fund expects that, before the Special Meeting,
broker-dealer firms holding shares of the Fund in "street name" for their
customers will request voting instructions from their customers and beneficial
owners. If a shareholder abstains from voting as to any matter, or if a broker
returns a "non-vote" proxy indicating a lack of authority to vote on a matter,
then the shares represented by such abstention or broker non-vote will be
considered to be present at the Special Meeting for purposes of determining the
existence of a quorum. Abstentions and broker non-votes will not, however, be
counted as votes in favor of the Proposal.
VOTES NECESSARY TO APPROVE THE PROPOSAL. Approval of the Proposal requires the
affirmative vote of the holders of a majority of the outstanding shares of the
Fund, as defined in the 1940 Act. A vote of the majority of the outstanding
shares of the Fund, as defined in the 1940 Act, is the lesser of (i) 67% or more
of the voting shares of the Fund present in person or by proxy at the Special
Meeting, if the holders of more than 50% of the outstanding voting shares of the
Fund are present in person or by proxy at the Special Meeting, or (ii) more than
50% of the outstanding voting shares of the Fund. Under this provision,
abstentions and broker non-votes have the same effect as votes against the
Proposal.
As of the Record Date, there were ___ Class A shares, ___ Class B shares, and
___ Class C shares of the Fund that were issued and outstanding. All classes of
the Fund will vote together.
ADJOURNMENTS. If a quorum is not present at the Special Meeting or if a quorum
is present but sufficient votes to approve the Proposal have not been received
at the time of the Special Meeting, the persons named as proxies may propose one
or more adjournments of the Special Meeting in accordance with applicable law,
to permit further solicitation of votes. The persons
8
named as proxies will vote in favor of adjournment with respect to those proxies
which have been voted in favor of the Proposal and will vote against any such
adjournment with respect to those proxies which have been voted against the
Proposal.
PAYMENT OF SOLICITATION EXPENSES. The cost of the Special Meeting, including
costs of solicitation of proxies and voting instructions, will be borne by
NYLIM. Shareholders of the Fund will not incur any additional expenses as a
result of this proxy solicitation. Proxies will be solicited via regular mail
and also may be solicited via telephone by personnel of NYLIM, the Trust, their
respective affiliates, or, in the Manager's discretion, a commercial firm
retained for this purpose. If NYLIM engages parties to assist in the
solicitation of proxies, it will do so at its own expense.
OTHER MATTERS TO COME BEFORE THE SPECIAL MEETING. The Trust does not know of any
matters to be presented at the Special Meeting other than that described in this
Proxy Statement. If any other matters come before the Special Meeting, including
any proposal to adjourn the Special Meeting to permit the continued solicitation
of proxies in favor of the Proposals, it is the Trust's intention that proxies
not containing specific restrictions to the contrary will be voted on such
matters in accordance with the judgment of the persons named in the enclosed
proxy.
FUTURE SHAREHOLDER PROPOSALS. A shareholder may request inclusion in the Trust's
proxy statement for shareholder meetings certain proposals for action which the
shareholder intends to introduce at such meeting. Any shareholder proposals must
be presented a reasonable time before the proxy materials for the next meeting
are sent to shareholders. The submission of a proposal does not guarantee its
inclusion in the proxy statement and is subject to limitations under the federal
securities laws. The Trust is not required to hold regular meetings of
shareholders, and in order to minimize its costs, does not intend to hold
meetings of the shareholders unless so required by applicable law, regulation,
regulatory policy, or unless otherwise deemed advisable by the Board or the
Trust's management. Therefore, it is not practicable to specify a date by which
proposals must be received in order to be incorporated in an upcoming proxy
statement for a meeting of shareholders.
OTHER INFORMATION
DISTRIBUTOR. Under an Amended and Restated Master Distribution Agreement with
the Trust dated August 1, 2002, ("Distribution Agreement"), NYLIFE Distributors
LLC, NYLIM Center, 169 Lackawanna Avenue, Parsippany, New Jersey, 07054
("Distributor"), acts as underwriter for the continuous offering of the Fund's
shares. The Distributor is a wholly-owned subsidiary of NYLIM, and is an
affiliate of MacKay Shields. The Distribution Agreement provides that the
Distributor will use its best efforts to distribute the Fund's shares. Under
plans of distribution adopted by the Board pursuant to Rule 12b-1 under the 1940
Act, for the ten month fiscal period ended October 31, 2003, the Fund paid to
the Distributor $76,305 for Class A shares, $440,744 for Class B shares, and
$72,760 for Class C shares. If the Proposal is approved, the Distributor will
continue to provide services to the Fund under the plans of distribution.
9
of Plan assets in the portfolios of the Trust.
INDEPENDENT AUDITORS. KPMG LLP ("KPMG"), 1601 Market Street, Philadelphia, PA
19103-2499, has been selected as independent auditors for the Trust. KPMG is
responsible for auditing the annual financial statements of the Fund.
Representatives of KPMG are not expected to be present at the Special Meeting,
but have been given the opportunity to make a statement if they so desire and
will be available should any matter arise requiring their presence.
SHAREHOLDER REPORTS. The Trust will furnish, without charge, to any shareholder,
upon request, a printed version of the Fund's most recent annual report (and the
most recent semi-annual report succeeding the annual report). Such requests may
be directed to the Trust by contacting the Distributor of the Fund's shares by
writing NYLIFE Distributors LLC, attn: The MainStay Funds (MainStay Small Cap
Value Fund), NYLIM Center, 169 Lackawanna Avenue, Parsippany, New Jersey 07054,
or by calling toll-free 1-800-MAINSTAY (1-800-624-6782). The financial
statements included in the Fund's most recent annual report (and the most recent
semi-annual report succeeding the annual report) are incorporated by reference
in this Proxy Statement.
BENEFICIAL SHARE OWNERSHIP OF TRUSTEES AND OFFICERS. As of the Record Date, the
Trustees and officers of the Trust, as a group, beneficially owned less than 1%
of the outstanding shares of each class of the Fund.
BENEFICIAL SHARE OWNERSHIP OF SHAREHOLDERS. As of the Record Date, the
shareholders identified below were known by the Fund to beneficially own 5% or
more of the outstanding interest of a class of the Fund:
TITLE OF NAME AND ADDRESS AMOUNT AND NATURE OF PERCENT OF
CLASS OF BENEFICIAL OWNER BENEFICIAL OWNERSHIP CLASS
---------------------------------------------------------------------------------------------------------------
Merrill Lynch Pierce Fenner & Smith - for the
Sole Benefit of Its Customer
Class A Attn: Fund Administration 97T98 _____ _____`
4800 Deer Lake Drive East 3RD FL
Jacksonville, FL 32246-6486
---------------------------------------------------------------------------------------------------------------
New York Life Trust Company
Client Accounts
Class A 169 Lackawanna Ave. _____ _____
Parsippany, NJ 07054-1007
---------------------------------------------------------------------------------------------------------------
Merrill Lynch Pierce Fenner & Smith -
for the Sole Benefit of Its Customer
Class C Attn: Fund Administration 97T98 _____ _____
4800 Deer Lake Drive East 3RD FL
Jacksonville, FL 32246-6486
---------------------------------------------------------------------------------------------------------------
10
INSTRUCTIONS FOR SIGNING PROXY CARDS
The following general rules for signing proxy cards may be of assistance to you
and may help avoid the time and expense involved in validating your vote if you
fail to sign your proxy card properly.
1. INDIVIDUAL ACCOUNTS: Sign your name exactly as it appears in
the registration on the proxy card.
2. JOINT ACCOUNTS: Both parties must sign: the names of the
parties signing should conform exactly to the names shown in
the registration on the proxy card.
3. ALL OTHER ACCOUNTS: The capacity of the individual signing the
proxy card should be indicated unless it is reflected in the
form of registration.
For example:
REGISTRATION VALID
------------ -----
CORPORATE ACCOUNTS
(1) ABC Corp.......................................... ABC.Corp..John.Doe, Treasurer
(2) ABC Corp.......................................... John.Doe
(3) ABC Corp. c/o John Doe............................ John.Doe
(4) ABC Corp. Profit Sharing Plan..................... John.Doe
PARTNERSHIP ACCOUNTS
(1) The XYZ Partnership............................... Jane.B..Smith,.Partner
(2) Smith and Jones, Limited Partnership.............. Jane.B..Smith,.General Partner
TRUST ACCOUNTS
(1) ABC Trust......................................... Jane.B..Doe,.Trustee
(2) Jane B. Doe, Trustee u/t/d 12/28/78............... Jane.B..Doe,.Trustee u/t/d/ 12/28/78
CUSTODIAL OR ESTATE ACCOUNTS
(1) John B. Smith, Cust
f/b/o John B. Smith, Jr. UGMA/UTMA................ John.B..Smith,.Custodian f/b/o/ John B.
Smith Jr., UGMA/UTMA
(2) Estate of John B. Smith........................... John.B..Smith,.Jr.,
Executor
Estate of John B. Smith
11
EXHIBIT A
FORM OF SUB-ADVISORY AGREEMENT
SUB-ADVISORY AGREEMENT made this 25 day of June, 2004 between New York
Life Investment Management LLC, a Delaware limited liability company (the
"Manager"), on behalf of The MainStay Funds (the "Trust"), and MacKay Shields
LLC, a Delaware limited liability company (the "Subadviser").
WHEREAS, the Trust is registered under the Investment Company Act of
1940, as amended (the "1940 Act"), as an open-end, management investment
company; and
WHEREAS, the Trust is authorized to issue separate series, each of
which will offer a separate class of shares of beneficial interest, each series
having its own investment objective or objectives, policies, and limitations;
and
WHEREAS, the Trust currently offers shares in multiple series, may
offer shares of additional series in the future, and intends to offer shares of
additional series in the future; and
WHEREAS, under the Management Agreement, the Manager has agreed to
provide certain investment advisory and related administrative services to each
Fund; and
WHEREAS, the Management Agreement permits the Manager to delegate
certain of its investment advisory duties under the Management Agreement to a
sub-adviser; and
WHEREAS, the Manager wishes to retain the Subadviser to furnish certain
investment advisory services to one or more of the series of the Trust, and the
Subadviser is willing to furnish such services;
NOW THEREFORE, in consideration of the premises and the promises and
mutual covenants herein contained, it is agreed between the Trust, the Manager,
and the Subadviser as follows:
1. Appointment. The Manager hereby appoints MacKay
Shields LLC to act as sub-adviser to the series designated on Schedule A of this
Agreement (the "Series") for the periods and on the terms set forth in this
Agreement. The Subadviser accepts such appointment and agrees to furnish the
services herein set forth for the compensation herein provided.
In the event the Trust designates one or more series other
than the Series with respect to which the Trust and the Manager wish to retain
the Subadviser to render investment advisory services hereunder, they shall
notify the Subadviser in writing. If the Subadviser is willing to render such
services, it shall notify the Trust and Manager in writing, whereupon such
series shall become a Series hereunder, and be subject to this Agreement.
2. Portfolio Management Duties. Subject to the
supervision of the Trust's Board of Trustees and the Manager, the Subadviser
will provide a continuous investment
A-1
program for the Series' portfolio. The Subadviser will provide investment
research and conduct a continuous program of evaluation, investment, sales, and
reinvestment of the Series' assets by determining the securities and other
investments that shall be purchased, entered into, sold, closed, or exchanged
for the Series, when these transactions should be executed, and what portion of
the assets of the Series should be held in the various securities and other
investments in which it may invest, and the Subadviser is hereby authorized to
execute and perform such services on behalf of the Series. The Subadviser will
provide the services under this Agreement in accordance with the Series'
investment objective or objectives, policies, and restrictions as stated in the
Trust's Registration Statement filed with the Securities and Exchange Commission
(the "Commission"), as amended, copies of which shall be sent to the Subadviser
by the Manager. The Subadviser further agrees as follows:
(a) The Subadviser will take all steps necessary to
manage the Series so that it will qualify as a regulated investment company
under Subchapter M of the Internal Revenue Code.
(b) The Subadviser will conform with the 1940 Act and all
rules and regulations thereunder, all other applicable federal and state laws
and regulations, with any applicable procedures adopted by the Trust's Board of
Trustees of which the Subadviser has been sent a copy, and the provisions of the
Registration Statement of the Trust under the Securities Act of 1933, as amended
(the "1933 Act"), and the 1940 Act, as supplemented or amended, of which the
Subadviser has received a copy.
(c) On occasions when the Subadviser deems the purchase
or sale of a security to be in the best interest of the Series as well as of
other investment advisory clients of the Subadviser or any of its affiliates,
the Subadviser may, to the extent permitted by applicable laws and regulations,
but shall not be obligated to, aggregate the securities to be so sold or
purchased with those of its other clients where such aggregation is not
inconsistent with the policies set forth in the Registration Statement. In such
event, allocation of the securities so purchased or sold, as well as the
expenses incurred in the transaction, will be made by the Subadviser in a manner
that is fair and equitable in the judgment of the Subadviser in the exercise of
its fiduciary obligations to the Trust and to such other clients, subject to
review by the Manager and the Board of Trustees.
(d) In connection with the purchase and sale of
securities for the Series, the Subadviser will arrange for the transmission to
the custodian and portfolio accounting agent for the Series on a daily basis,
such confirmation, trade tickets, and other documents and information,
including, but not limited to, Cusip, Sedol, or other numbers that identify
securities to be purchased or sold on behalf of the Series, as may be reasonably
necessary to enable the custodian and portfolio accounting agent to perform its
administrative and recordkeeping responsibilities with respect to the Series.
With respect to portfolio securities to be purchased or sold through the
Depository Trust Company, the Subadviser will arrange for the automatic
transmission of the confirmation of such trades to the Trust's custodian and
portfolio accounting agent.
(e) The Subadviser will monitor on a daily basis the
determination by the portfolio accounting agent for the Trust of the valuation
of portfolio securities and other investments of the Series. The Subadviser will
assist the custodian and portfolio accounting agent for the Trust in determining
or confirming, consistent with the procedures and policies stated in the
Registration Statement for the Trust, the value of any portfolio securities or
other assets of the Series for which the custodian and portfolio accounting
agent seeks assistance from, or identifies for review by, the Subadviser.
(f) The Subadviser will make available to the Trust and
the Manager, promptly upon request, all of the Series' investment records and
ledgers maintained by the Subadviser (which shall not include the records and
ledgers maintained by the custodian or portfolio accounting agent for the Trust)
as are necessary to assist the Trust and the Manager to comply with requirements
of the 1940 Act and the Investment Advisers Act of 1940 (the "Advisers Act"), as
well as other applicable laws. The Subadviser will furnish to regulatory
authorities having the requisite authority any information or reports in
connection with such services which may be requested in order to ascertain
whether the operations of the Trust are being conducted in a manner consistent
with applicable laws and regulations.
(g) The Subadviser will provide reports to the Trust's
Board of Trustees for consideration at meetings of the Board on the investment
program for the Series and the issuers and securities represented in the Series'
portfolio, and will furnish the Trust's Board of Trustees with respect to the
Series such periodic and special reports as the Trustees and the Manager may
reasonably request.
(h) In rendering the services required under this
Agreement, the Subadviser may, from time to time, employ or associate with
itself such person or persons as it believes necessary to assist it in carrying
out its obligations under this Agreement. However, the Subadviser may not retain
as sub-adviser any company that would be an "investment adviser," as that term
is defined in the 1940 Act, to the Series unless the contract with such company
is approved by a majority of the Trust's Board of Trustees and a majority of
Trustees who are not parties to any agreement or contract with such company and
who are not "interested persons," as defined in the 1940 Act, of the Trust, the
Manager, or the Subadviser, or any such company that is retained as sub-adviser,
and is approved by the vote of a majority of the outstanding voting securities
of the applicable Series of the Trust to the extent required by the 1940 Act.
The Subadviser shall be responsible for making reasonable inquiries and for
reasonably ensuring that any employee of the Subadviser, any sub-adviser that
the Subadviser has employed or with which it has associated with respect to the
Series, or any employee thereof has not, to the best of the Subadviser's
knowledge, in any material connection with the handling of Trust assets:
(i) been convicted, in the last ten (10) years, of
any felony or misdemeanor arising out of conduct involving embezzlement,
fraudulent conversion, or misappropriation of funds or securities, involving
violations of Sections 1341, 1342, or 1343 of Title 18, United States Code, or
involving the purchase or sale of any security; or
(ii) been found by any state regulatory authority,
within the last ten (10) years, to have violated or to have acknowledged
violation of any provision of any state insurance law involving fraud, deceit,
or knowing misrepresentation; or
(iii) been found by any federal or state regulatory
authorities, within the last ten (10) years, to have violated or to have
acknowledged violation of any provision of federal or state securities laws
involving fraud, deceit, or knowing misrepresentation.
3. Broker-Dealer Selection. The Subadviser is
responsible for decisions to buy and sell securities and other investments for
the Series' portfolio, broker-dealer selection, and negotiation of brokerage
commission rates. The Subadviser's primary consideration in effecting a security
transaction will be to obtain the best execution for the Series, taking into
account the factors specified in the prospectus and/or statement of additional
information for the Trust, which include price (including the applicable
brokerage commission or dollar spread), the size of the order, the nature of the
market for the security, the timing of the transaction, the reputation, the
experience and financial stability of the broker-dealer involved, the quality of
the service, the difficulty of execution, and the execution capabilities and
operational facilities of the firm involved, and the firm's risk in positioning
a block of securities. Accordingly, the price to the Series in any transaction
may be less favorable than that available from another broker-dealer if the
difference is reasonably justified, in the judgment of the Subadviser in the
exercise of its fiduciary obligations to the Trust, by other aspects of the
portfolio execution services offered. Subject to such policies as the Board of
Trustees may determine and consistent with Section 28(e) of the Securities
Exchange Act of 1934, the Subadviser shall not be deemed to have acted
unlawfully or to have breached any duty created by this Agreement or otherwise
solely by reason of its having caused the Series to pay a broker-dealer for
effecting a portfolio investment transaction in excess of the amount of
commission another broker-dealer would have charged for effecting that
transaction, if the Subadviser or its affiliate determines in good faith that
such amount of commission was reasonable in relation to the value of the
brokerage and research services provided by such broker-dealer, viewed in terms
of either that particular transaction or the Subadviser's or its affiliate's
overall responsibilities with respect to the Series and to their other clients
as to which they exercise investment discretion. To the extent consistent with
these standards and with the Trust's Procedures for Securities Transactions with
Affiliated Brokers pursuant to Rule 17e-1 of the 1940 Act, the Subadviser is
further authorized to allocate the orders placed by it on behalf of the Series
to the Subadviser if it is registered as a broker-dealer with the Commission, to
its affiliated broker-dealer, or to such brokers and dealers who also provide
research or statistical material, or other services to the Series, the
Subadviser, or an affiliate of the Subadviser. Such allocation shall be in such
amounts and proportions as the Subadviser shall determine consistent with the
above standards, and the Subadviser will report on said allocation regularly to
the Board of Trustees of the Trust indicating the broker-dealers to which such
allocations have been made and the basis therefor.
4. Disclosure about Subadviser. The Subadviser has
reviewed the post-effective amendment to the Registration Statement for the
Trust filed with the Commission that contains disclosure about the Subadviser,
and represents and warrants that, with respect to the disclosure about the
Subadviser or information relating, directly or indirectly, to the Subadviser,
such Registration Statement contains, as of the date hereof, no untrue statement
of any material
fact and does not omit any statement of a material fact which was required to be
stated therein or necessary to make the statements contained therein not
misleading. The Subadviser further represents and warrants that it is a duly
registered investment adviser under the Advisers Act and a duly registered
investment adviser in all states in which the Subadviser is required to be
registered.
5. Expenses. During the term of this Agreement, the
Subadviser will pay all expenses incurred by it and its staff and for their
activities in connection with its portfolio management duties under this
Agreement, other than those listed below. The Manager or the Trust shall be
responsible for all the expenses of the Trust's operations including, but not
limited to:
(a) the fees and expenses of Trustees who are not
interested persons of the Manager or of the Trust;
(b) the fees and expenses of each Series which relate to
(A) the custodial function and the recordkeeping connected therewith, (B) the
maintenance of the required accounting records of the Series not being
maintained by the Manager, (C) the pricing of the Series' Shares, including the
cost of any pricing service or services which may be retained pursuant to the
authorization of the Trustees of the Trust, and (D) for both mail and wire
orders, the cashiering function in connection with the issuance and redemption
of the Series' Shares;
(c) the fees and expenses of the Trust's transfer and
dividend disbursing agent, which may be the custodian, which relate to the
maintenance of each shareholder account;
(d) the charges and expenses of legal counsel (including
an allocable portion of the cost of maintaining an internal legal and compliance
department) and independent accountants for the Trust;
(e) brokers' commissions and any issue or transfer taxes
chargeable to the Trust in connection with its securities transactions on behalf
of the Series;
(f) all taxes and business fees payable by the Trust or
the Series to federal, state or other governmental agencies;
(g) the fees of any trade association of which the Trust
may be a member;
(h) the cost of share certificates representing Series'
Shares;
(i) the fees and expenses involved in registering and
maintaining registrations of the Trust and of its Shares with the Commission,
registering the Trust as a broker or dealer and qualifying its Shares under
state securities laws, including the preparation and printing of the Trust's
registration statements and prospectuses for filing under federal and state
securities laws for such purposes;
(j) allocable communications expenses with respect to
investor services and all expenses of shareholders' and Trustees' meetings and
of preparing, printing and mailing reports to shareholders in the amount
necessary for distribution to the shareholders;
(k) litigation and indemnification expenses and other
extraordinary expenses not incurred in the ordinary course of the Trust's
business; and
(l) any expenses assumed by the Series pursuant to a Plan
of Distribution adopted in conformity with Rule 12b-1 under the 1940 Act.
6. Compensation. For the services provided, the Manager
will pay the Subadviser a fee, payable monthly, as described on Schedule A.
7. Seed Money. The Manager agrees that the Subadviser
shall not be responsible for providing money for the initial capitalization of
the Series.
8. Compliance.
(a) The Subadviser agrees that it shall immediately
notify the Manager and the Trust (1) in the event that the Commission has
censured the Subadviser; placed limitations upon its activities, functions or
operations; suspended or revoked its registration as an investment adviser; or
has commenced proceedings or an investigation that may result in any of these
actions, (2) upon having a reasonable basis for believing that the Series has
ceased to qualify or might not qualify as a regulated investment company under
Subchapter M of the Internal Revenue Code. The Subadviser further agrees to
notify the Manager and the Trust immediately of any material fact known to the
Subadviser respecting or relating to the Subadviser that is not contained in the
Registration Statement or prospectus for the Trust, or any amendment or
supplement thereto, or of any statement contained therein that becomes untrue in
any material respect.
(b) The Manager agrees that it shall immediately notify
the Subadviser (1) in the event that the Commission has censured the Manager or
the Trust; placed limitations upon either of their activities, functions, or
operations; suspended or revoked the Manager's registration as an investment
adviser; or has commenced proceedings or an investigation that may result in any
of these actions, (2) upon having a reasonable basis for believing that the
Series has ceased to qualify or might not qualify as a regulated investment
company under Subchapter M of the Internal Revenue Code.
9. Books and Records. In compliance with the
requirements of Rule 31a-3 under the 1940 Act, the Subadviser hereby agrees that
all records which it maintains for the Series are the property of the Trust and
further agrees to surrender promptly to the Trust any of such records upon the
Trust's or the Manager's request, although the Subadviser may, at its own
expense, make and retain a copy of such records. The Subadviser further agrees
to preserve for the periods prescribed by Rule 31a-2 under the 1940 Act the
records required to be maintained by Rule 31a-l under the 1940 Act and to
preserve the records required by Rule 204-2 under the Advisers Act for the
period specified in the Rule.
10. Cooperation. Each party to this Agreement agrees to
cooperate with each other party and with all appropriate governmental
authorities having the requisite jurisdiction (including, but not limited to,
the Commission) in connection with any investigation or inquiry relating to this
Agreement or the Trust.
11. Representations Respecting Subadviser. The Manager
and the Trust agree that neither the Trust, the Manager, nor affiliated persons
of the Trust or the Manager shall give any information or make any
representations or statements in connection with the sale of shares of the
Series concerning the Subadviser or the Series other than the information or
representations contained in the Registration Statement, prospectus, or
statement of additional information for the Trust shares, as they may be amended
or supplemented from time to time, or in reports or proxy statements for the
Trust, or in sales literature or other promotional material approved in advance
by the Subadviser, except with the prior permission of the Subadviser. The
parties agree that in the event that the Manager or an affiliated person of the
Manager sends sales literature or other promotional material to the Subadviser
for its approval and the Subadviser has not commented within three (3) days, the
Manager and its affiliated persons may use and distribute such sales literature
or other promotional material, although, in such event, the Subadviser shall not
be deemed to have approved of the contents of such sales literature or other
promotional material.
12. Control. Notwithstanding any other provision of the
Agreement, it is understood and agreed that the Trust shall at all times retain
the ultimate responsibility for and control of all functions performed pursuant
to this Agreement and reserve the right to direct, approve, or disapprove any
action hereunder taken on its behalf by the Subadviser.
13. Exclusivity. The Subadviser agrees that neither the
Subadviser, nor any affiliate of the Subadviser, will enter into any management,
advisory, or sub-advisory relationship with any investment company registered
with the Commission, or series thereof, (the shares of which are sold primarily
in the United States with a sales load through public retail distribution
channels) having substantially the same investment objectives and policies as
the Series and which utilizes the Subadviser's personnel or the same proprietary
securities selection process used for the Series (a "Competing Fund") without
the express written approval of the Manager. The Subadviser agrees to such
exclusivity contingent upon the condition that within twelve (12) months from
the date of commencement of operations of the Series (the "Commencement Date")
the Series has assets of $100 million and within thirty-six (36) months from the
Commencement Date, has assets of $250 million. Any and all management, advisory,
sub-advisory or other relationships or agreements that the Subadviser or its
affiliates have entered into or may enter into in the future in connection with
the Series and any and all management, advisory, sub-advisory or other
relationships or agreements that the Subadviser or its affiliates have entered
into prior to the date of this Agreement are specifically exempted from the
application of this section 13. In addition, if the Subadviser or any of its
affiliates acquires an investment adviser, after the date of this Agreement, and
such investment adviser serves, at that time, as the investment adviser to a
Competing Fund, that Competing Fund shall be exempted from the application of
this Section 13; provided that the Subadviser does not dedicate any of its
personnel resources or the proprietary securities selection process used for the
Series to the management of that Competing Fund.
14. Liability. Except as may otherwise be required by the
1940 Act or the rules thereunder or other applicable law, the Trust and the
Manager agree that the Subadviser, any affiliated person of the Subadviser, and
each person, if any, who, within the meaning of Section 15 of the 1933 Act
controls the Subadviser shall not be liable for, or subject to any damages,
expenses, or losses in connection with, any act or omission connected with or
arising out of any services rendered under this Agreement, except by reason of
willful misfeasance, bad faith, or gross negligence in the performance of the
Subadviser's duties, or by reason of reckless disregard of the Subadviser's
obligations and duties under this Agreement.
15. Indemnification.
(a) The Manager agrees to indemnify and hold harmless the
Subadviser, any affiliated person of the Subadviser, and each person, if any,
who, within the meaning of Section 15 of the 1933 Act controls ("controlling
person") the Subadviser (all of such persons being referred to as "Subadviser
Indemnified Persons") against any and all losses, claims, damages, liabilities,
or litigation (including legal and other expenses) to which a Subadviser
Indemnified Person may become subject under the 1933 Act, the 1940 Act, the
Advisers Act, the Internal Revenue Code, under any other statute, at common law
or otherwise, (1) arising in connection with the Subadviser's service to the
Trust or (2) based upon any untrue statement or alleged untrue statement of a
material fact contained in the Registration Statement or prospectus covering
shares of the Trust or a Series, or any amendment thereof or any supplement
thereto, or the omission or alleged omission to state therein a material fact
known or which should have been known to the Manager and was required to be
stated therein or necessary to make the statements therein not misleading,
unless such statement or omission was made in reliance upon information
furnished to the Manager or the Trust or to any affiliated person of the Manager
by a Subadviser Indemnified Person; provided, however, that in no case shall the
indemnity in favor of the Subadviser Indemnified Person be deemed to protect
such person against any liability to which any such person would otherwise be
subject by reason of willful misfeasance, bad faith, or gross negligence in the
performance of its duties, or by reason of its reckless disregard of obligations
and duties under this Agreement.
(b) Notwithstanding Section 14 of this Agreement, the
Subadviser agrees to indemnify and hold harmless the Manager, any affiliated
person of the Manager, and each person, if any, who, within the meaning of
Section 15 of the 1933 Act, controls ("controlling person") the Manager (all of
such persons being referred to as "Manager Indemnified Persons") against any and
all losses, claims, damages, liabilities, or litigation (including legal and
other expenses) to which a Manager Indemnified Person may become subject under
the 1933 Act, 1940 Act, the Advisers Act, the Internal Revenue Code, under any
other statute, at common law or otherwise, arising out of the Subadviser's
responsibilities as Subadviser of the Series which (1) may be based upon any
misfeasance, malfeasance, or nonfeasance by the Subadviser, any of its employees
or representatives, or any affiliate of or any person acting on behalf of the
Subadviser, (2) may be based upon a failure to comply with Section 2, Paragraph
(a) of this Agreement, or (3) may be based upon any untrue statement or alleged
untrue statement of a
material fact contained in the Registration Statement or prospectus covering the
shares of the Trust or a Series, or any amendment or supplement thereto, or the
omission or alleged omission to state therein a material fact known or which
should have been known to the Subadviser and was required to be stated therein
or necessary to make the statements therein not misleading, if such a statement
or omission was made in reliance upon information furnished to the Manager, the
Trust, or any affiliated person of the Manager or Trust by the Subadviser or any
affiliated person of the Subadviser; provided, however, that in no case shall
the indemnity in favor of a Manager Indemnified Person be deemed to protect such
person against any liability to which any such person would otherwise be subject
by reason of willful misfeasance, bad faith, gross negligence in the performance
of its duties, or by reason of its reckless disregard of its obligations and
duties under this Agreement.
(c) The Manager shall not be liable under Paragraph (a)
of this Section 15 with respect to any claim made against a Subadviser
Indemnified Person unless such Subadviser Indemnified Person shall have notified
the Manager in writing within a reasonable time after the summons, notice, or
other first legal process or notice giving information of the nature of the
claim shall have been served upon such Subadviser Indemnified Person (or after
such Subadviser Indemnified Person shall have received notice of such service on
any designated agent), but failure to notify the Manager of any such claim shall
not relieve the Manager from any liability which it may have to the Subadviser
Indemnified Person against whom such action is brought otherwise than on account
of this Section 15. In case any such action is brought against the Subadviser
Indemnified Person, the Manager will be entitled to participate, at its own
expense, in the defense thereof or, after notice to the Subadviser Indemnified
Person, to assume the defense thereof, with counsel satisfactory to the
Subadviser Indemnified Person. If the Manager assumes the defense of any such
action and the selection of counsel by the Manager to represent both the Manager
and the Subadviser Indemnified Person would result in a conflict of interests
and therefore, would not, in the reasonable judgment of the Subadviser
Indemnified Person, adequately represent the interests of the Subadviser
Indemnified Person, the Manager will, at its own expense, assume the defense
with counsel to the Manager and, also at its own expense, with separate counsel
to the Subadviser Indemnified Person, which counsel shall be satisfactory to the
Manager and to the Subadviser Indemnified Person. The Subadviser Indemnified
Person shall bear the fees and expenses of any additional counsel retained by
it, and the Manager shall not be liable to the Subadviser Indemnified Person
under this Agreement for any legal or other expenses subsequently incurred by
the Subadviser Indemnified Person independently in connection with the defense
thereof other than reasonable costs of investigation. The Manager shall not have
the right to compromise on, or settle the litigation, without the prior written
consent of the Subadviser Indemnified Person if the compromise or settlement
results, or may result, in a finding of wrongdoing on the part of the Subadviser
Indemnified Person.
(d) The Subadviser shall not be liable under Paragraph
(b) of this Section 15 with respect to any claim made against a Manager
Indemnified Person unless such Manager Indemnified Person shall have notified
the Subadviser in writing within a reasonable time after the summons, notice, or
other first legal process or notice giving information of the nature of the
claim shall have been served upon such Manager Indemnified Person (or after such
Manager Indemnified Person shall have received notice of such service on any
designated agent), but failure to notify the Subadviser of any such claim shall
not relieve the Subadviser from any
liability which it may have to the Manager Indemnified Person against whom such
action is brought otherwise than on account of this Section 15. In case any such
action is brought against the Manager Indemnified Person, the Subadviser will be
entitled to participate, at its own expense, in the defense thereof or, after
notice to the Manager Indemnified Person, to assume the defense thereof, with
counsel satisfactory to the Manager Indemnified Person. If the Subadviser
assumes the defense of any such action and the selection of counsel by the
Subadviser to represent both the Subadviser and the Manager Indemnified Person
would result in a conflict of interests and therefore, would not, in the
reasonable judgment of the Manager Indemnified Person, adequately represent the
interests of the Manager Indemnified Person, the Subadviser will, at its own
expense, assume the defense with counsel to the Subadviser and, also at its own
expense, with separate counsel to the Manager Indemnified Person which counsel
shall be satisfactory to the Subadviser and to the Manager Indemnified Person.
The Manager Indemnified Person shall bear the fees and expenses of any
additional counsel retained by it, and the Subadviser shall not be liable to the
Manager Indemnified Person under this Agreement for any legal or other expenses
subsequently incurred by the Manager Indemnified Person independently in
connection with the defense thereof other than reasonable costs of
investigation. The Subadviser shall not have the right to compromise on or
settle the litigation without the prior written consent of the Manager
Indemnified Person if the compromise or settlement results, or may result in a
finding of wrongdoing on the part of the Manager Indemnified Person.
16. Duration and Termination. This Agreement shall become
effective on the date first indicated above. Unless terminated as provided
herein, the Agreement shall remain in full force and effect for one (1) year
from the date first indicated above, except with respect to any series of the
Trust added to Schedule A of this Agreement after June 25, 2004, for an initial
period of two years from the date that such series is added, and continue on an
annual basis thereafter with respect to the Series; provided that such annual
continuance is specifically approved each year by (a) the vote of a majority of
the entire Board of Trustees of the Trust, or by the vote of a majority of the
outstanding voting securities (as defined in the 1940 Act) of the Series, and
(b) the vote of a majority of those Trustees who are not parties to this
Agreement or interested persons (as such term is defined in the 1940 Act) of any
such party to this Agreement cast in person at a meeting called for the purpose
of voting on such approval. The Subadviser shall not provide any services for a
Series or receive any fees on account of such Series with respect to which this
Agreement is not approved as described in the preceding sentence. However, any
approval of this Agreement by the holders of a majority of the outstanding
shares (as defined in the 1940 Act) of a Series shall be effective to continue
this Agreement with respect to the Series notwithstanding (i) that this
Agreement has not been approved by the holders of a majority of the outstanding
shares of any other Series or (ii) that this agreement has not been approved by
the vote of a majority of the outstanding shares of the Trust, unless such
approval shall be required by any other applicable law or otherwise.
Notwithstanding the foregoing, this Agreement may be terminated for each or any
Series hereunder: (a) by the Manager at any time without penalty, upon sixty
(60) days' written notice to the Subadviser and the Trust, (b) at any time
without payment of any penalty by the Trust, upon the vote of a majority of the
Trust's Board of Trustees or a majority of the outstanding voting securities of
each Series, upon sixty (60) days' written notice to the Manager and the
Subadviser, or (c) by the Subadviser at any time without penalty, upon sixty
(60) days' written notice to the Manager and the Trust. In the event of
termination for any reason, all records of each Series for which the Agreement
is terminated
shall promptly be returned to the Manager or the Trust, free from any claim or
retention of rights in such record by the Subadviser, although the Subadviser
may, at its own expense, make and retain a copy of such records. The Agreement
shall automatically terminate in the event of its assignment (as such term is
described in the 1940 Act). In the event this Agreement is terminated or is not
approved in the manner described above, the sections numbered 2(f), 9, 10, 11,
14, 15, and 18 of this Agreement shall remain in effect, as well as any
applicable provision of this section 16.
17. Amendments. No provision of this Agreement may be
changed, waived, discharged or terminated orally, but only by an instrument in
writing signed by the party against which enforcement of the change, waiver,
discharge or termination is sought, and no amendment of this Agreement shall be
effective until approved by an affirmative vote of (i) the holders of a majority
of the outstanding voting securities of the Series, and (ii) the Trustees of the
Trust, including a majority of the Trustees of the Trust who are not interested
persons of any party to this Agreement, cast in person at a meeting called for
the purpose of voting on such approval, if such approval is required by
applicable law.
18. Use of Name.
(a) It is understood that the name MainStay or any
derivative thereof or logo associated with that name is the valuable property of
the Manager and/or its affiliates, and that the Subadviser has the right to use
such name (or derivative or logo) only with the approval of the Manager and only
so long as the Manager is Manager to the Trust and/or the Series. Upon
termination of the Management Agreement between the Trust and the Manager, the
Subadviser shall forthwith cease to use such name (or derivative or logo).
(b) It is understood that the name MacKay Shields LLC or
any derivative thereof or logo associated with that name is the valuable
property of the Subadviser and its affiliates and that the Trust and/or the
Series have the right to use such name (or derivative or logo) in offering
materials of the Trust with the approval of the Subadviser and for so long as
the Subadviser is a Subadviser to the Trust and/or the Series. Upon termination
of this Agreement between the Trust, the Manager, and the Subadviser, the Trust
shall forthwith cease to use such name (or derivative or logo).
19. Amended and Restated Declaration of Trust. A copy of
the Amended and Restated Declaration of Trust for the Trust is on file with the
Secretary of The Commonwealth of Massachusetts. The Amended and Restated
Declaration of Trust has been executed on behalf of the Trust by the Trustees of
the Trust in their capacity as Trustees of the Trust and not individually. The
obligations of this Agreement shall be binding upon the assets and property of
the Trust and shall not be binding upon any Trustee, officer, or shareholder of
the Trust individually.
20. Notice. Any notice or other communication required to
be given pursuant to this Agreement shall be deemed duly given if delivered or
mailed by registered mail, postage prepaid, (1) to the Manager at NYLIM Center,
169 Lackawanna Avenue, Parsippany, New
Jersey 07054; or (2) to the Subadviser at 9 West 57th Street, 33rd Floor, New
York, New York 10019.
21. Miscellaneous.
(a) This Agreement shall be governed by the laws of the
State of New York, provided that nothing herein shall be construed in a manner
inconsistent with the 1940 Act, the Advisers Act or rules or orders of the
Commission thereunder. The term "affiliate" or "affiliated person" as used in
this Agreement shall mean "affiliated person" as defined in Section 2(a)(3) of
the 1940 Act.
(b) The captions of this Agreement are included for
convenience only and in no way define or limit any of the provisions hereof or
otherwise affect their construction or effect.
(c) To the extent permitted under Section 16 of this
Agreement, this Agreement may only be assigned by any party with the prior
written consent of the other parties.
(d) If any provision of this Agreement shall be held or
made invalid by a court decision, statute, rule or otherwise, the remainder of
this Agreement shall not be affected thereby, and to this extent, the provisions
of this Agreement shall be deemed to be severable.
(e) Nothing herein shall be construed as constituting the
Subadviser as an agent of the Manager, or constituting the Manager as an agent
of the Subadviser.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to
be executed as of the day and year first above written.
NEW YORK LIFE INVESTMENT MANAGEMENT LLC
Attest:_________________________ By:___________________________________
Name: Name:
Title: Title:
MACKAY SHIELDS LLC
Attest:_________________________
Name: By:___________________________________
Title: Name:
Title:
SCHEDULE A
SERIES ANNUAL RATE
Small Cap Value Fund _______
EXHIBIT B
ADDITIONAL INFORMATION ABOUT MACKAY SHIELDS
Please find below information about each series of a registered investment
company advised by MacKay Shields that has investment objectives similar to the
Fund.
FEE RATE
NET ASSETS (AS A % OF AVERAGE
FUND (AS OF 12/31/03) DAILY NET ASSETS)
============================================================================================================
MainStay Small Cap Growth Fund _____ 0.50%
MainStay VP Small Cap Growth Portfolio _____ 0.50%
Please find below a list of other series of registered investment companies for
which MacKay Shields serves as sub-adviser to NYLIM.
MainStay All Cap Growth Fund
MainStay All Cap Value Fund
MainStay Capital Appreciation Fund
MainStay Convertible Fund
MainStay Diversified Income Fund
MainStay Global High Income Fund
MainStay Government Fund
MainStay High Yield Corporate Bond Fund
MainStay Intermediate Term Bond Fund
MainStay International Bond Fund
MainStay International Equity Fund
MainStay Mid Cap Growth Fund
MainStay Mid Cap Value Fund
MainStay Money Market Fund
MainStay Short Term Bond Fund
MainStay Small Cap Growth Fund
MainStay Strategic Value Fund
MainStay Tax Free Bond Fund
MainStay Total Return Fund
MainStay Value Fund
MainStay VP Capital Appreciation Portfolio
MainStay VP Cash Management Portfolio
MainStay VP Convertible Portfolio
MainStay VP Government Portfolio
MainStay VP High Yield Corporate Bond Portfolio
MainStay VP International Equity Portfolio
MainStay VP Mid Cap Value Portfolio
MainStay VP Mid Cap Growth Portfolio
MainStay VP Small Cap Growth Portfolio
MainStay VP Total Return Portfolio
MainStay VP Value Portfolio
APPENDIX A
PROXY CARD
THE MAINSTAY FUNDS
FOR THE SPECIAL MEETING OF SHAREHOLDERS OF
THE MAINSTAY SMALL CAP VALUE FUND
TO BE HELD ON JUNE 16, 2004
The undersigned shareholder of the MainStay Small Cap Value Fund ("Fund"), a
series of The MainStay Funds ("Trust"), hereby constitutes and appoints Robert
A. Anselmi, Patrick J. Farrell and Michael Hession, or any one of them, as proxy
of the undersigned, with full power of substitution, to vote all shares of the
Fund held in his or her name on the books of the Fund and which he or she is
entitled to vote at the Special Meeting of Shareholders of the Fund, to be held
at the NYLIM Center, 169 Lackawanna Avenue, Parsippany, New Jersey 07054 on June
16 2004, beginning at 11:00 a.m. eastern time, and at any adjournments or
postponements of the Special Meeting, with all the powers that the undersigned
would possess if personally present, as designated on the reverse hereof.
The undersigned hereby revokes any prior proxy, and ratifies and confirms all
that the proxies, or any one of them, may lawfully do. The undersigned
acknowledges receipt of the Notice of the Special Meeting of Shareholders of the
Fund and the Proxy Statement dated __________, 2004.
The undersigned hereby instructs the said proxies to vote in accordance with the
instructions provided below with respect to the Proposal. The undersigned
understands that if he or she does not provide an instruction, that the proxies
will vote his or her shares in favor of the Proposal. The proxies will also vote
on any other matter that may arise at the Special Meeting according to their
best judgment.
THIS PROXY IS SOLICITED BY THE BOARD OF TRUSTEES OF THE TRUST, WHICH UNANIMOUSLY
RECOMMENDS THAT YOU VOTE "FOR" THE PROPOSAL.
Unless a contrary direction is indicated, the shares represented by this proxy
will be voted FOR approval of the Proposal; if specific instructions are
indicated, this proxy will be voted in accordance with such instructions.
[ ] Please check this box if you plan to attend the Special Meeting
PLEASE VOTE BY CHECKING THE APPROPRIATE BOX AS IN THIS EXAMPLE: [X]
FOR AGAINST
-------------------------------------------------------------------------------------
PROPOSAL: To approve a new [ ] [ ]
Sub-Advisory Agreement between New
York Life Investment Management LLC
and MacKay Shields LLC ("MacKay
Shields") to appoint MacKay Shields as
the sub-adviser to the Fund.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN
BY THE SHAREHOLDER. IF NO SPECIFICATION IS MADE, THIS PROXY WILL BE VOTED IN
FAVOR OF THE PROPOSAL.
Your proxy is important to assure a quorum at the Special Meeting of
Shareholders of the MainStay Small Cap Value Fund whether or not you
plan to attend the Special Meeting in person. You may revoke this proxy
at any time and the giving of it will not affect your right to attend
the Special Meeting and vote in person.
Please mark, sign, date and return the Proxy Card promptly using the enclosed
envelope.
Signature(s):______________________________ Date: _______, 2004
Signature(s):______________________________ Date: _______, 2004
NOTE: Please sign exactly as your name appears on the account. When shares are
held by joint tenants, both should sign. When signing as attorney, executor,
administrator, trustee or guardian, please provide full title as such. If a
corporation, please sign in full corporate name by president or other authorized
officer and if a partnership, please sign in full partnership name by authorized
person.