Unassociated Document
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
Proxy
Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934
Filed by
the Registrant [X]
Filed by
a Party other than the Registrant [ ]
Check the
appropriate box:
[X] Preliminary
Proxy Statement
[ ] Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
[ ] Definitive
Proxy Statement
[ ] Definitive
Additional Materials
[ ] Soliciting
Material Under Rule 14a-12
MMA
PRAXIS MUTUAL FUNDS
(Name of
Registrant as Specified In Its Charter)
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
[X] No
fee required.
[ ] Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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1)
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Title
of each class of securities to which transaction
applies:
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2)
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Aggregate
number of securities to which transaction
applies:
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3)
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was
determined):
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4)
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Proposed
maximum aggregate value of
transaction:
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[ ]
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Fee
paid previously with preliminary
materials.
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[ ]
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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1) Amount
Previously Paid:
2) Form,
Schedule or Registration Statement No.:
3) Filing
Party:
4) Date
Filed:
MMA
PRAXIS MUTUAL FUNDS
MMA
Praxis International Fund
303
Broadway, Suite 900
Cincinnati,
Ohio 45202
Dear
Valued Shareholder:
The proxy
statement that accompanies this letter asks shareholders to approve a new
sub-advisory agreement with the current investment sub-adviser of the MMA Praxis
International Fund (the “Fund”). The current investment sub-adviser
is Evergreen Investment Management Company, LLC (the “Sub-Adviser”), which has
served as investment sub-adviser to the Fund since January 1, 2004.
Under the
Investment Company Act of 1940 (the “1940 Act”), which regulates mutual funds
such as the Fund, sub-advisory agreements are required to terminate
automatically when there is a change of control of the investment
sub-adviser. Fund shareholders must then approve a new agreement so
that the fund may continue to receive sub-advisory services. A merger
transaction involving the Sub-Adviser’s parent company, which is expected to
conclude before year end, may have caused such a change of control, and
therefore a termination of the sub-advisory agreement that has been in effect
since January 1, 2004.
In
anticipation of that result, the Fund’s Board of Trustees (the “Trustees”) met
by telephone and approved an interim sub-advisory agreement with the Sub-Adviser
that took effect on October 20, 2008, upon an initial stage of the overall
merger transaction. The interim agreement will remain in effect for
no more than 150 days. The purpose of entering into the interim
agreement was to ensure that a sub-advisory agreement remained in effect while
giving the Fund time to obtain shareholder approval for a longer-term
sub-advisory agreement with the Sub-Adviser. At an in-person meeting
of the Trustees on November 17, 2008, the Board of Trustees approved this new
sub-advisory agreement for the Fund, and recommended that it be furnished to
shareholders for approval.
Accordingly,
we are asking you to approve a new sub-advisory agreement for the
Fund. Essentially, it is the same agreement that was in effect prior
to the merger. The services to be provided under the new agreement
are identical to the services provided under the original and interim
agreements. The sub-advisory
fees charged to your Fund will not change if you approve the new sub-advisory
agreement by voting FOR the proposal.
The
Trustees have given full and careful consideration to this matter and
unanimously recommend that you vote “FOR” the proposal.
Your vote
is important. To assure your representation at the meeting, please
vote by signing and dating the enclosed proxy and returning it promptly in the
accompanying envelope, whether or not you expect to be present at the meeting.
You may also vote by telephone or over the internet. If you attend the meeting,
you may revoke your proxy and vote your shares in person.
Very
truly yours,
Dave
Gautsche
President
PROMPT
EXECUTION AND RETURN OF THE ENCLOSED PROXY CARD IS REQUESTED. A SELF-ADDRESSED,
POSTAGE-PAID ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE, ALONG WITH INSTRUCTIONS
ON HOW TO VOTE OVER THE INTERNET OR BY TELEPHONE SHOULD YOU PREFER TO VOTE BY
ONE OF THOSE METHODS.
MMA
PRAXIS MUTUAL FUNDS
MMA
Praxis International Fund
303
Broadway, Suite 900
Cincinnati,
Ohio 45202
NOTICE
OF SPECIAL MEETING OF SHAREHOLDERS
To
Be Held February 27, 2009
NOTICE IS
GIVEN HEREBY that a special meeting of shareholders of the MMA Praxis
International Fund (the “Fund”) will be held at the offices of J.P. Morgan, 303
Broadway, Suite 900 Cincinnati, Ohio 45202, February 27, 2009 at 10:00 a.m.
(Eastern time) to consider and vote on the following matter:
To
approve a new investment sub-advisory agreement between Menno Insurance Service,
Inc. d/b/a MMA Capital Management and Evergreen Investment Management Company,
LLC, on behalf of the MMA Praxis International Fund, to become effective upon
approval by shareholders.
Shareholders
of record at the close of business on December 15, 2008 are entitled to notice
of and to vote at this meeting and any adjournment thereof.
By order
of the Board of Trustees,
Secretary
December
23, 2008
Please
execute the enclosed proxy, thus enabling the Fund to avoid unnecessary expense
and delay. No postage is required if mailed in the United States. The
proxy is revocable and will not affect your right to vote in person if you
attend the meeting.
MMA
PRAXIS MUTUAL FUNDS
MMA
Praxis International Fund
303
Broadway, Suite 900
Cincinnati,
Ohio 45202
SPECIAL
MEETING OF SHAREHOLDERS
To Be
Held February 27, 2009
PROXY
STATEMENT
This
proxy statement is furnished in connection with the solicitation by the Board of
Trustees (the “Trustees”) of the MMA Praxis International Fund (the “Fund”) of
proxies for use at a special meeting of shareholders (the “Shareholder Meeting”)
to be held at the offices of J.P. Morgan, 303 Broadway, Suite 900, Cincinnati,
Ohio 45202 at 10:00 a.m. (Eastern time), February 27, 2009, and at any
adjournment thereof. This proxy statement and form of proxy were
first mailed to shareholders on or about January 5, 2009.
The
purpose of the Shareholder Meeting is to consider a new investment sub-advisory
agreement (the “New Sub-Advisory Agreement”) between Evergreen Investment
Management Company, LLC, the Fund’s investment sub-adviser (the “Sub-Adviser”),
located at 200 Berkeley Street, Boston, Massachusetts 02116, and Menno Insurance
Service, Inc. d/b/a MMA Capital Management, the Fund’s investment adviser (the
“Adviser”), located at 1110 N. Main Street, Goshen, Indiana 46528, on behalf of
the Fund.
PROPOSAL
TO APPROVE OR DISAPPROVE
A
NEW INVESTMENT SUB-ADVISORY AGREEMENT
WITH
EVERGREEN INVESTMENT MANAGEMENT COMPANY, LLC
The
Sub-Adviser has managed the Fund’s investments since January 1, 2004 pursuant to
a Sub-Advisory Agreement dated January 1, 2004 (the “Original Sub-Advisory
Agreement”). The Original Sub-Advisory Agreement was approved by
shareholders at a special shareholder meeting on December 17, 2003, in
accordance with requirements under the Investment Company Act of 1940 (the “1940
Act”). It was approved for an initial one-year term and has since
been renewed annually by the Board of Trustees, including a majority of the
Trustees who are not “interested persons” of the Fund, as defined in the 1940
Act (the “Independent Trustees”).
The
Change of Control Transaction. Under the
1940 Act, a transaction that results in a change of control of an investment
adviser (or sub-adviser) may be deemed to cause an “assignment” of the
sub-advisory agreement with that investment adviser (or
sub-adviser). The 1940 Act further provides that a sub-advisory
agreement will terminate automatically in the event of its
assignment.
[Note: if new
material facts become available before definitive proxy materials filings, the
remainder of this section may need to be updated accordingly.]
On
October 3, 2008, Wachovia Corporation (“Wachovia”), the parent company of the
Sub-Adviser, and Wells Fargo & Company (“Wells Fargo”) announced that Wells
Fargo had agreed to purchase Wachovia, including all of Wachovia's investment
advisory businesses, in a stock-for-stock merger transaction.
Wachovia
and Wells Fargo entered into an Agreement and Plan of Merger on October 3, 2008
that provides for Wachovia to merge into Wells Fargo, with Wells Fargo the
surviving corporation. The merger requires the approval of Wachovia
shareholders, customary approvals of regulators, and the satisfaction of other
closing conditions. Although there is no assurance that the merger
will be completed, if the approvals are obtained and the other closing
conditions are satisfied or waived, Wachovia and Wells Fargo anticipate that the
merger will close by the end of 2008. Once the merger is completed,
the Sub-Adviser will be an indirect wholly owned subsidiary of Wells
Fargo. The Sub-Adviser has represented to the Trustees that it does
not currently anticipate any changes to its services or the Fund’s investment
team to result from this merger transaction.
In
connection with the plan of merger, as an initial step, Wachovia and Wells Fargo
entered into a Share Exchange Agreement on October 3, 2008. Under the
Share Exchange Agreement, Wachovia agreed to issue preferred shares to Wells
Fargo representing a 39.9% voting interest in Wachovia. Wachovia
issued the preferred shares to Wells Fargo after the close of business on
October 20, 2008 (the “Preferred Share Exchange”). Wells Fargo has
stated that it intends to vote those shares in favor of the merger.
Because
the Preferred Share Exchange (as well as the overall merger transaction) might
be considered to cause a change of control of the Sub-Adviser and therefore an
assignment and termination of the Original Sub-Advisory Agreement, the Board has
taken steps that are intended to ensure that a written sub-advisory agreement
with the Sub-Adviser remains in effect for the Fund.
The
Interim Sub-Advisory Agreement. On the morning of October 20,
2008, with the prospect of the Preferred Share Exchange closing later that day,
the Board of Trustees met by telephone to approve an interim sub-advisory
agreement. In accordance with the 1940 Act and Rule 15a-4 under the
1940 Act, the Trustees, including the Independent Trustees, voted unanimously to
terminate the Original Sub-Advisory Agreement effective immediately prior to the
closing of the Preferred Share Exchange and to approve an interim sub-advisory
agreement dated October 20, 2008 (the “Interim Sub-Advisory Agreement”), to
become effective immediately upon the closing of the Preferred Share
Exchange.
Pursuant
to this Interim Sub-Advisory Agreement, the Sub-Adviser may continue to manage
the Fund’s investments for 150 days (until March 19, 2009) or until a new
sub-advisory agreement is approved by a vote of a majority of the outstanding
voting securities of the Fund, whichever is earlier.
The New
Sub-Advisory Agreement. On November 17, 2008, at an in-person
meeting, the Board of Trustees, including the Independent Trustees, unanimously
approved the New Sub-Advisory Agreement. They also recommended that
shareholders approve the New Sub-Advisory Agreement and authorized the officers
of the Fund to take steps to seek to obtain shareholder approval (including
preparing and sending this proxy statement and convening the Shareholder
Meeting). The terms
and conditions of the New Sub-Advisory Agreement are substantially identical to
those of the Original Sub-Advisory Agreement and the Interim Sub-Advisory
Agreement. The fees under all three agreements
are unchanged.
Under the
New Sub-Advisory Agreement, the Sub-Advisor will be obligated to continue to
provide the same services, and be held to the same standard of care, as is
provided for under the Original Sub-Advisory Agreement and the Interim
Sub-Advisory Agreement. For example, subject to the supervision of
the Trustees and the Adviser, the Sub-Adviser will assist the Adviser in
providing a continuous investment program for the Fund, including investment
research and management with respect to all securities and investments and cash
equivalents in the Fund. The Sub-Adviser will provide services under the New
Sub-Advisory Agreement in accordance with the Fund’s investment objective,
policies and restrictions as stated in the Fund’s currently effective prospectus
and statement of additional information, as well as in accordance with the
provisions of the Fund’s Declaration of Trust and By-laws. The
Sub-Adviser will be responsible for determining the securities and investments
to be purchased, sold or retained by the Fund in accordance with the Adviser’s
stewardship investing guidelines and screens. The services will be
non-exclusive, so the Sub-Adviser will be permitted to furnish similar services
to others so long as its services to the Fund under the New Sub-Advisory
Agreement are not impaired. The Sub-Adviser generally will not be
liable for any error of judgment or mistake of law or for any loss suffered by
the Fund in connection with providing services, except a loss resulting from a
breach of fiduciary duty with respect to the receipt of compensation for
services or a loss resulting from willful misfeasance, bad faith or gross
negligence on the part of the Sub-Adviser in the performance of its duties or
from reckless disregard by it of its obligations and duties under the
agreement.
Under the
New Sub-Advisory Agreement, the Sub-Adviser will continue to receive a fee,
computed and accrued daily and paid monthly, at an annual rate of 0.48% of the
average value of the daily net assets of the Fund up to and including $100
million, and 0.45% on assets above $100 million. This is the same fee
rate that the Sub-Adviser received from the Adviser under the Original
Sub-Advisory Agreement and currently receives under the Interim
Agreement. For services provided pursuant to the Original
Sub-Advisory Agreement for the fiscal year ended December 31, 2007, the
Sub-Adviser received fees of $834,820 from the Adviser.
If the
New Sub-Advisory Agreement is approved by shareholders of the Fund, it will
become effective upon shareholder approval. The New Sub-Advisory
Agreement provides that it will remain in force for an initial term of just
under one year (ending on December 31, 2009) and that it will continue in effect
from year to year thereafter, subject to annual approval by the Trustees,
including by a majority of the Independent Trustees, in accordance with
procedural requirements under the 1940 Act.
The form
of the New Sub-Advisory Agreement, marked to show changes from the Original
Sub-Advisory Agreement, is attached as Exhibit A. The description set
forth in this Proxy Statement of the New Sub-Advisory Agreement is qualified in
its entirety by reference to Exhibit A.
Differences
Among the Sub-Advisory Agreements. As noted
above, the terms and conditions of the New Sub-Advisory Agreement are
substantially identical to those of the Original Sub-Advisory Agreement and the
Interim Sub-Advisory Agreement. There are several minor differences,
however, which are described in this section.
Dates. As one would
expect, the effective date of each agreement is different, since one agreement
picks up where the prior one leaves off.
Introduction. Each
agreement contains an introductory section in the form of “whereas clauses” that
set out certain factual predicates for the agreement, a common drafting approach
to agreements of this type. Because some of these whereas clauses
refer to a prior agreement, dates of approvals for a prior agreement, and/or
whether a prior agreement was approved by shareholders, there are some
variations in the clauses among the agreements.
Notice. Like
any agreement of this type, the agreements identify a contact at each party to
send instructions, notices and other correspondence, and specify acceptable
methods for sending that information (for example, by mail). The
Interim Sub-Advisory Agreement and New Sub-Advisory Agreement contain updated
contact information for the Sub-Adviser and also clarify that information may be
sent via facsimile.
Term. As
required by applicable rules under the 1940 Act, the term of the Interim
Agreement is limited to no more than 150 days. In contrast, both the
Original Sub-Advisory Agreement and the New Sub-Advisory Agreement have an
initial term of approximately one-year, and can be renewed annually for
additional one-year periods by a vote of the Trustees or shareholders, in
accordance with procedural requirements provided by the 1940 Act.
Termination. The
Original Sub-Advisory Agreement required the Fund to provide the Sub-Adviser 60
days advance notice of a termination authorized by the Board or
shareholders. To give the Fund greater flexibility in the future, the
New Sub-Advisory Agreement, like the Interim Sub-Advisory Agreement, permits
termination by the vote of the Board or shareholders immediately upon providing
notice to the Sub-Adviser.
Board
Considerations. At its November 17, 2008 in-person meeting,
the Board of Trustees, which is comprised of a majority of Independent Trustees,
unanimously approved the New Sub-Advisory Agreement and recommended that it be
furnished to shareholders for approval. In reaching its decision, the
Trustees considered information furnished to them throughout the year at regular
and special Board meetings, as well information prepared specifically in
connection with the contract renewal process that took place at various
telephonic and in-person meetings during October and November
2008. The Trustees discussed the overall merger transaction,
including the Preferred Share Exchange, the projected timing for the closing of
the merger, and the resulting structure of the Sub-Adviser’s ultimate
parent. In determining to approve the New Sub-Advisory Agreement and
to recommend that it be furnished to shareholders for approval, the Trustees
reviewed and evaluated all of this information and factors they believed, in
light of legal advice furnished to them by independent legal counsel and through
the exercise of their own business judgment, to be relevant and
appropriate. The Trustees’ decision was not based on any single
factor. Each Trustee may have weighed certain factors
differently.
Factors
that were considered by the Trustees include: (1) the performance of the Fund as
compared with similar mutual funds and relevant indices; (2) the nature and the
quality of the services expected to be rendered to the Fund by the Sub-Adviser;
(3) the investment objective and policies of the Fund; (4) the level of fees
paid to the Sub-Adviser as compared with similar mutual funds; (5) that the
compensation payable to the Sub-Adviser under the New Sub-Advisory Agreement
will be at the same rate as the compensation paid under the Original
Sub-Advisory Agreement and Interim Sub-Advisory Agreement; (6) that the terms of
the New Sub-Advisory Agreement are substantially identical to the terms of the
Original Sub-Advisory Agreement and Interim Sub-Advisory Agreement; (7) the
history, reputation, qualification and background of the Sub-Adviser, as well as
the qualifications of its key investment personnel; (8) the financial condition
of the Sub-Adviser and Wells Fargo & Company; (9) the Sub-Adviser’s
representation to the Trustees that it does not currently anticipate any changes
to its operations or investment personnel to result from the merger transaction;
and (10) that the Fund will not bear the expenses of the transaction or any of
the costs of preparing and mailing proxy materials to shareholders.
After
carefully considering this matter, the Board of Trustees, which is comprised of
a majority of Independent Trustees, unanimously determined to approve the New
Sub-Advisory Agreement and to recommend its approval to Fund
shareholders.
If
shareholders approve the New Sub-Advisory Agreement, the Sub-Adviser will serve
as sub-adviser under the New Sub-Advisory Agreement effective as of the date of
the shareholder vote. In the event that shareholders do not approve
the New Sub-Advisory Agreement, the Trustees will consider other
options.
THE
BOARD OF TRUSTEES RECOMMENDS THAT SHAREHOLDERS APPROVE
THE
NEW SUB-ADVISORY AGREEMENT.
OTHER
INFORMATION
Other Similar Funds
Managed. The following table contains certain information
regarding funds for which the Sub-Adviser provides investment advisory services
and which may have similar investment objection and policies as the
Fund.
[Table to
be Inserted]
Administrator. J.P.
Morgan Chase Bank, N.A. serves as the Fund’s administrator, transfer agent, and
accounting and pricing agent. The address of J.P. Morgan is 303
Broadway, Suite 900, Cincinnati, Ohio 45202.
Investment
Adviser. MMA Capital Management serves as principal investment
adviser to the Fund. The address of MMA Capital Management is 1110 N.
Main Street, Goshen, Indiana 46528.
Investment
Sub-Adviser. Prior to the merger transaction, the Sub-Adviser was an
indirect, wholly-owned subsidiary of Wachovia Corporation, a North
Carolina-based, multi-bank financial holding company subject to the Bank Holding
Company Act of 1956, as amended, and the rules and regulations promulgated
thereunder. The
Sub-Adviser has a team of investment professionals specializing in international
investment management and, as of September 30, 2008, had approximately $209
billion in assets under management. After the merger transaction
closes, the Sub-Adviser will be an indirect, wholly-owned subsidiary of Wells
Fargo & Company.
Set forth
below are the names and principal occupations of the directors and the principal
executive officers of the Sub-Adviser. The Sub-Adviser’s principal
address is 200 Berkeley Street, Boston, Massachusetts 02116.
Name Principal and
Occupation(s)
W.
Douglas Munn, Chief Operating Officer and Director
Dennis H.
Ferro, President of EIMC and the Evergreen Funds
Michael
H. Koonce, Chief Legal Officer of EIMC and Secretary of the Evergreen
Funds
Richard
S. Gershen, Executive Managing Director
Barbara
A. Lapple, Chief Compliance Officer
Matthew
C. Moss, Chief Financial Officer
J. David
Germany, Chief Investment Officer
For the
year ended December 31, 2007 no commissions were paid to any affiliate of the
Funds, the Adviser or the Sub-Adviser.
Shareholder
Reports. The Fund will furnish, without charge, a copy of its
Semi-Annual Report dated June 20, 2008, and its Annual Report dated December 31,
2007, to you upon request. Send requests for the Reports to MMA Praxis Mutual
Funds, 303 Broadway, Suite 900, Cincinnati, Ohio 45202 or call, toll free,
1-800-977-2947. Copies of the Reports may also be obtained on the
Fund’s website at www.mmapraxis.com.
Underwriter. IFS
Fund Distributors, Inc. serves as the Fund’s principal underwriter. The address
of IFS Fund Distributors, Inc. is 303 Broadway, Suite 1100, Cincinnati, Ohio
45202. IFS Fund Distributors, Inc. is a wholly-owned indirect subsidiary of The
Western and Southern Life Insurance Company.
Wells
Fargo & Company. Wells Fargo & Company, headquartered
in San Francisco, California, is a diversified financial services company
providing banking, insurance, investments, mortgage and consumer finance through
almost 6,000 stores, the internet and other distribution channels across North
America and internationally. Wells Fargo is located at
420 Montgomery Street, San Francisco, California 94104. Wachovia is a
bank holding company in the United States located at 301 South College Street,
Charlotte, North Carolina 28288-0013.
Other Fees Paid by the Fund to the
Sub-Adviser. During the fiscal year ended December 31, 2007,
the Sub-Adviser and its first- and second-tier affiliates received no fees from
the Fund.
OUTSTANDING
SHARES AND VOTING REQUIREMENTS
The
Trustees have fixed the close of business on December 15, 2008 as the record
date for the determination of shareholders entitled to notice of and to vote at
the Shareholder Meeting or any adjournment thereof. As of the record
date there were ______________ shares of beneficial interest, no par value, of
the Fund outstanding. All full shares of the Fund are entitled to one
vote, with proportionate voting for fractional shares.
As of
December 15, 2008, the following person(s) owned of record or were known by the
International Fund to own beneficially 5% or more of the International Fund’s
shares:
Title
of Class
|
Name
and Address
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Amount
and Nature of Beneficial Ownership
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Percentage
of Class Outstanding (%)
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The
affirmative vote of a majority of the outstanding voting securities of the Fund
is required for approval of the New Agreement. The vote of a majority
of the outstanding voting securities means the vote of the lesser of (i) 67% or
more of the shares of the Fund present or represented by proxy at the meeting,
if the holders of more than 50% of the outstanding shares are present or
represented by proxy, or (2) more than 50% of the outstanding shares of the
Fund. A quorum (the percentage of shares necessary to conduct
business at the Shareholder Meeting) consists of 40% or more of the outstanding
shares of the Fund.
If a
quorum is not present at the meeting, or if a quorum is present at the meeting
but sufficient votes to approve are not received, the persons named as proxies
may propose one or more adjournments of the meeting to permit further
solicitation of proxies. Any such adjournment will require the
affirmative vote of a majority of those shares represented at the meeting in
person or by proxy. The persons named as proxies will vote in favor of an
adjournment those votes that may be voted in favor of the proposal. A
shareholder vote may be taken on the proposal in this proxy statement prior to
any such adjournment if sufficient votes have been received and it is otherwise
appropriate. Abstentions and “broker non-votes” are counted for
purposes of determining whether a quorum is present but do not represent votes
cast, which has the same effect as a vote against the
proposal. “Broker non-votes” are shares held by a broker or nominee
for which an executed proxy is received by the Fund, but are not voted as to the
proposal because instructions have not been received from the beneficial owners
or persons entitled to vote and the broker or nominee does not have
discretionary voting power.
The
Trustees of the Fund intend to vote all of their shares in favor of the proposal
described herein. On December 15, 2008, all Trustees and officers as
a group owned of record or beneficially ____% of the outstanding shares of the
Fund.
A proxy,
if properly executed, duly returned and not revoked, will be voted in accordance
with the specifications thereon. A proxy that is properly executed
but has no voting instructions as to the proposal will be voted for the
proposal. A shareholder may revoke a proxy at any time prior to use
by filing with the Secretary of the Trust an instrument revoking the proxy, or
by submitting a proxy bearing a later date, or by attending and voting at the
meeting.
The
Adviser has retained Computershare to solicit proxies for the special meeting.
Computershare is responsible for printing proxy cards, mailing proxy material to
shareholders, soliciting brokers, custodians, nominees and fiduciaries,
tabulating the returned proxies and performing other proxy solicitation
services. The anticipated cost of such services is approximately
$10,780 and will be paid by the Sub-Adviser. The Sub-Adviser will
also pay the printing and postage costs of the solicitation.
In
addition to solicitation through the mail, proxies may be solicited by officers,
employees and agents of the Fund without additional cost to the
Adviser. Such solicitation may be by telephone, facsimile or
otherwise. The Sub-Adviser will reimburse brokers, custodians,
nominees and fiduciaries for the reasonable expenses incurred by them in
connection with forwarding solicitation material to the beneficial owners of
shares held of record by such persons.
HOUSEHOLDING
NOTICE
Only one Annual Report is being
delivered to multiple shareholders sharing an address unless the Fund has
received contrary instructions from one or more of the
shareholders. The Fund will deliver promptly upon written or oral
request a separate copy of the Annual Report to a shareholder at a shared
address to which a single copy of the Annual Report was
delivered. You can notify the Fund that you wish to receive a
separate Annual Report by writing MMA Praxis Mutual Funds, 303 Broadway, Suite
900, Cincinnati, Ohio 45202 or call, toll free, 1-800-977-2947. If
you wish to receive a separate Annual Report in the future, notify the Fund by
writing MMA Praxis Mutual Funds, 303 Broadway, Suite 900, Cincinnati, Ohio 45202
or call, toll free, 1-800-977-2947. If you are shareholders of the
Fund sharing an address and are receiving multiple copies of the Annual Report,
you can request delivery of a single copy of the Annual Report by writing MMA
Praxis Mutual Funds, 303 Broadway, Suite 900, Cincinnati, Ohio 45202 or call,
toll free, 1-800-977-2947.
OTHER
BUSINESS
The proxy
holders have no present intention of bringing any matter before the meeting
other than that specifically referred to above or matters in connection with or
for the purpose of effecting the same. Neither the proxy holders nor
the Board of Trustees are aware of any matters which may be presented by
others. If any other business shall properly come before the meeting,
the proxy holders intend to vote thereon in accordance with their best
judgment.
Any
shareholder proposal intended to be presented at the next shareholder meeting
must be received by the Trust for inclusion in its Proxy Statement and form of
Proxy relating to such meeting at a reasonable time before the solicitation of
proxies for the meeting is made.
By Order
of the Board of Trustees,
Date:
December 23, 2008
PROMPT
EXECUTION AND RETURN OF THE ENCLOSED PROXY CARD IS REQUESTED. A SELF-ADDRESSED,
POSTAGE-PAID ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE, ALONG WITH INSTRUCTIONS
ON HOW TO VOTE OVER THE INTERNET OR BY TELEPHONE SHOULD YOU PREFER TO VOTE BY
ONE OF THOSE METHODS.
EXHIBIT
A
FORM
OF SUB-INVESTMENT ADVISORY AGREEMENT
AGREEMENT made this
[ ] day of [ ], between Menno Insurance
Service, Inc. d/b/a MMA Capital Management (the “Adviser”), and Evergreen
Investment Management Company, LLC (the “Sub-Adviser”)
WHEREAS, MMA Praxis Mutual
Funds (the “Trust”) is registered as an open-end, management investment company
under the Investment Company Act of 1940, as amended (the “1940 Act”);
and
WHEREAS, MMA Praxis
International Fund (the “Fund”) is a separate investment series of the Trust;
and
WHEREAS, the Adviser has been
appointed investment adviser to the Fund; and
WHEREAS, the Adviser desires
to retain the Sub-Adviser to assist it in the provision of a continuous
investment program for the Fund and the Sub-Adviser is willing to do so;
and
WHEREAS, the Adviser and the
Sub-Adviser are each duly registered with the Securities and Exchange Commission
(the “Commission”) as investment advisers and their respective registrations are
current and in good order; and
WHEREAS, the sub-investment
advisory agreement made the 20th day of
October, 2008 between the Adviser and the Sub-Adviser was terminated immediately
prior to the effective time of this Agreement; and
WHEREAS, the Board of Trustees
of the Trust (the “Board”) and the Fund’s shareholders have approved this
Agreement, and the Sub-Adviser is willing to furnish such services upon terms
and conditions herein set forth;
NOW, THEREFORE, in
consideration of the premises and mutual covenants herein contained, it is
agreed between the parties hereto as follows;
1. Appointment. The
Adviser hereby appoints the Sub-Adviser to act as sub-adviser to the Fund.
Intending to be legally bound, the Sub-Adviser accepts such appointment and
agrees to render the services herein set forth for the compensation herein
provided.
2. Sub-Advisory
Services. Subject to the supervision of the Board and the
Adviser, the Sub-Adviser shall assist the Adviser in providing a continuous
investment program with respect to the Fund’s portfolio, including investment
research and management with respect to all securities and investments and cash
equivalents in the Fund. The Sub-Adviser may determine the securities and
investments to be purchased, sold or retained by the Fund in accordance with the
Adviser’s stewardship investing guidelines. In cooperation with the
Sub-Adviser, the Adviser will provide guidance regarding individual securities
and/or sectors that shall not be purchased for the Fund and reserves the right
to remove securities from the Fund that do not meet the Adviser’s social
screens. The Sub-Adviser may place orders directly with the issuer or any broker
or dealer for such securities and investments. The Sub-Adviser will provide
services under this Agreement in accordance with the Fund’s investment
objective, policies and restrictions as stated in the Fund’s currently effective
prospectus and statement of additional information, the Trust’s Declaration of
Trust and By-laws, each as amended from time to time, and resolutions of the
Board applicable to the Fund, each as provided to the Sub-Adviser by the
Adviser. The Sub-Adviser shall have authority to enter into and
execute agreements on behalf of the Fund relating to the acquisition or
disposition of investment assets and the execution of portfolio transactions
pursuant to the Sub-Adviser’s management of the Fund under this Agreement. Such
agreements may include foreign exchange contracts and other transactional
agreements. Nothing contained herein, however, shall be deemed to authorize the
Sub-Adviser to take or receive physical possession of any cash or securities
held in the Fund, it being intended that sole responsibility for safekeeping
thereof (in such investments as the Sub-Adviser shall direct) and the
consummation of all such purchases, sales, deliveries, and investments made
pursuant to the Sub-Adviser’s direction shall rest upon the custodian for the
Fund. The parties hereto also agree that the Sub-Adviser shall not receive or
vote proxies or other similar solicitations on behalf of the Fund and that such
proxies and other similar solicitations shall be voted by the Adviser in
accordance with its procedures. The Sub-Adviser warrants that all actions taken
in the exercise of the power herein granted to the Sub-Adviser will be taken
solely and exclusively for the benefit of the Fund.
Without
limiting the generality of the foregoing, the Sub-Adviser further agrees that
it:
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(a)
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will
use the same skill and care in providing such services as it uses in
providing services to fiduciary accounts for which it has investment
responsibilities;
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(b)
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will
conform with all applicable Rules and Regulations of the Commission under
the 1940 Act and in addition will conduct its activities under this
Agreement in accordance with any applicable regulations of any
governmental authority pertaining to the investment advisory activities of
the Sub-Adviser;
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(c)
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will
place or cause to be placed orders for the Fund either directly with the
issuer or with any broker or dealer. In placing orders with brokers and
dealers, the Sub-Adviser will attempt to obtain prompt execution of orders
in an effective manner at the most favorable price. Consistent with this
obligation and to the extent permitted by the 1940 Act, when the execution
and price offered by two or more brokers or dealers are comparable, the
Sub-Adviser may, in its discretion, purchase and sell portfolio securities
to and from brokers and dealers who provide the Sub-Adviser with research
advice and other services. In no instance will portfolio securities be
purchased from or sold to BISYS Fund Services, the Adviser, the
Sub-Adviser or any affiliated person of the Trust, BISYS Fund Services,
the Sub-Adviser or the Adviser, except to the extent permitted by the 1940
Act and the Commission. The Adviser shall provide to the Sub-Adviser a
list of each affiliate of the Adviser and the Trust immediately upon
entering into this Agreement and shall notify the Sub-Adviser immediately
in writing in the event of any changes to such list. Any action taken for
the purpose of this Agreement by the Adviser and/or the Fund, at the
discretion of either or both, with regard to the placement of securities
transactions shall be the Adviser’s and the Fund’s sole liability and
responsibility, including the performance of any
broker.
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The
Sub-Adviser may use one or more of its affiliated, or other parties
related to the Sub-Adviser, as brokers for effecting securities
transactions for the Fund, and pay, on behalf of the Fund, fair and
reasonable brokerage commissions therefor, but only in accordance with
procedures adopted by the Fund pursuant to Rule
17e-l;
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(d)
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will
maintain or cause to be maintained all books and records with respect to
the securities transactions of the Fund and will furnish the Board with
such periodic and special reports as the Board may request and allow for
inspection of said books and records upon reasonable
request;
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(e)
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will
treat confidentially and as proprietary information of the Trust all
records and other information relative to the Trust and the Fund and
prior, present, or potential shareholder, and will not use such records
and information for any purpose other than performance of its
responsibilities and duties hereunder, or as required by applicable law,
except after prior notification to and approval in writing by the Trust,
which approval shall not be unreasonably withheld and may not be withheld
where the Sub-Adviser may be exposed to civil and criminal contempt
proceedings for failure to comply, when requested to divulge such
information by duly constituted authorities, or when so requested by the
Trust;
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(f)
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will
keep the Adviser informed of developments materially affecting the Fund
and will, on the Sub-Adviser’s own initiative and as reasonably requested
by the Adviser, furnish to the Adviser from time to time whatever
information the Adviser reasonably believes appropriate for this
purpose;
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(g)
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will
maintain and enforce adequate security procedures with respect to all
materials, records, documents and data relating to any of its
responsibilities pursuant to this Agreement including all means for the
effecting of securities
transactions;
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(h)
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will
immediately notify the Adviser and the Trust in the event that the
Sub-Adviser: (i) becomes subject to a statutory disqualification that
prevents the Sub-Adviser from serving as an investment adviser pursuant to
this Agreement; or (ii) is or expects to become the subject of an
administrative proceeding or enforcement action by the Commission or other
regulatory authority;
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(i)
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will
immediately forward to the Adviser, upon receipt, any correspondence from
the Commission or other regulatory authority that relates to the
Fund;
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(j)
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will
cause the Fund to comply with the requirements of (i) Section 85l(b)(2) of
the Internal Revenue Code of 1986, as amended (the “Code”) regarding
derivation of income from specified investment activities, and (ii)
Section 851(h)(4) of the Code regarding diversification of the Fund’s
assets;
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(k)
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will
be responsible for maintaining an appropriate compliance program to ensure
that the services provided by the Sub-Adviser under this Agreement are
performed in a manner consistent with the applicable laws and the terms of
this Agreement. The Sub-Adviser agrees to provide such reports and
certifications regarding its compliance program as the Adviser or the
Trust shall reasonably request from time to time;
and
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(l)
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will
maintain a written Code of Ethics that complies with the requirements of
Rule 17j-l under the 1940 Act. The Sub-Adviser certifies that it has
adopted procedures reasonably necessary to prevent its “access persons,”
as such term is defined in Rule 17j-l, from violating the Code of Ethics.
The Sub-Adviser shall notify the Board upon the adoption of any material
change to its Code of Ethics so that the Board, including a majority of
the Trustees who are not interested persons of the Trust, may approve such
change not later than six months after its adoption by the Sub-Adviser, as
required by Rule 17j-l. The Sub-Adviser also shall provide the Trust with
a copy of any amendments to its Code of Ethics that do not represent a
material change to such Code. Within 45 days of the end of each calendar
year while this Agreement is in effect (or more frequently if required by
Rule l7j-l or as the Trust may reasonably request), the Sub-Adviser shall
provide the Board with a written report that, as required by Rule 17j-1:
(i) describes any issue arising under the Sub-Adviser’s Code of Ethics or
related procedures since the last report to the Board, including, but not
limited to, information about material violations of the Code or related
procedures and sanctions imposed in response to material violations, and
(ii) certifies that the Sub-Adviser has adopted procedures reasonably
necessary to prevent its access persons from violating its Code of Ethics.
Upon the written request of the Trust, the Sub-Adviser shall permit the
Trust to examine the reports to be made by the Sub-Adviser under Rule
17j-l(d) and the records the Sub-Adviser maintains pursuant to Rule
l7j-1(f).
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3. Services Not
Exclusive. Except as provided herein, the services furnished
by the Sub-Adviser hereunder are deemed not to be exclusive, and the Sub-Adviser
shall be free to furnish similar services to others so long as it services under
this Agreement are not impaired thereby. The Sub-Adviser and its affiliates may
give advice and take action in the performance of their duties with respect to
any of their clients which may differ from advice given, or the timing or nature
of action taken, with respect to the Fund. Nothing in this Agreement shall be
deemed to impose upon the Sub-Adviser any obligation to purchase or sell or to
recommend for purchase or sale for the Fund any security or other property which
the Sub-Adviser or its affiliates may purchase or sell for their own account or
for the account of any other client, if in the Sub-Adviser’s sole discretion,
such action or such recommendation is undesirable or impractical for the Fund.
Nothing in this Agreement shall limit or restrict the Sub-Adviser or its
affiliates from trading for their own account. The Sub-Adviser and its
affiliates or other clients may have or trade in investments which are at the
same time being traded for the Fund. The Sub-Adviser shall have no obligation to
acquire for the Fund a position which the Sub-Adviser or its affiliates may
acquire for their own or the account of another client, so long as it continues
to be the policy and practice of the Sub-Adviser not to favor or disfavor any
client or class of clients in the allocation of investment
opportunities.
4. Books and
Records. In compliance with the
requirements of Rule 3la-3 under the l940 Act, the Sub-Adviser hereby agrees
that all records which it maintains for the Trust are the property of the Trust
and further agrees to surrender promptly to the Trust any of such records upon
the Trust’s request. The Sub-Adviser further agrees to preserve for the periods
prescribed by Rule 31a-2 under the 1940 Act the records required to be
maintained by Rule 31a-l under the 1940 Act.
5. Expenses. During
the term of this Agreement, the Sub-Adviser will pay all expenses incurred by it
in connection with its activities under this Agreement other than the cost of
securities’ commodities and other investments (including brokerage commissions
and other transaction charges, if any) purchased for the Fund.
6. Compensation. For
the services provided and the expenses assumed with respect to the Fund pursuant
to this Agreement, the Sub-Adviser will be entitled to a fee, computed daily and
payable monthly, calculated at the annual rate of 0.48% of the Fund’s average
daily net assets up to and including $100 million, and 0.45% of the Fund’s
average daily net assets over $100 million.
7. Limitation of
Liability. The Sub-Adviser shall not be liable for any error
of judgment or mistake of law or for any loss suffered by the Fund in connection
with the performance of this Agreement, except a loss resulting from a breach of
fiduciary duty with respect to the receipt of compensation for services or a
loss resulting from willful misfeasance, bad faith or gross negligence on the
part of the Sub-Adviser in the performance of its duties or from reckless
disregard by it of its obligations and duties under this Agreement. The federal
and state securities laws impose liabilities under certain circumstances on
persons who act in good faith, and therefore nothing herein shall in any way
constitute waiver or limitation of any rights which the undersigned may have
under any federal and state securities laws.
8. Duration and
Termination. Unless sooner terminated, this Agreement shall
continue until December 31, 2009, and thereafter shall continue automatically
for successive annual periods, provided such continuance is specifically
approved at least annually by the Board or vote of the lesser of (a) 67% of the
shares of the Fund represented at a meeting if holders of more than 50% of the
outstanding shares of the Fund are present in person or by proxy or (b) more
than 50% of the outstanding shares of the Fund, provided that in either event
its continuance also is approved by a majority of the Trust’s Trustees who are
not “interested persons” (as defined in the 1940 Act) of any party to this
Agreement (the “Independent Trustees”), by vote cast in person at a meeting
called for the purpose of voting on such approval. This Agreement is terminable
at any time on 60 days’ notice by the Adviser or the Sub-Adviser, or
at any time without penalty by the Board or by vote of the lesser of (a) 67% of
the shares of the Fund represented at a meeting if holders of more than 50% of
the outstanding shares of the Fund are present in person or by proxy or (b) more
than 50% of the outstanding shares of the Fund. This Agreement will terminate
automatically in the event of its assignment (as defined in the 1940 Act) or in
the event of the termination of the management agreement between the Adviser and
the Trust (the “Management Agreement”).
9. Sub-Adviser’s
Representations. The Sub-Adviser hereby represents and
warrants that it is willing and possesses all requisite legal authority to
provide the services contemplated by this Agreement without violation of
applicable law and regulations.
The
Sub-Adviser further represents and warrants that the Sub-Adviser has reviewed
the portion of (i) the registration statement filed with the Commission, as
amended from time to time for the Fund (the “Registration Statement”), in the
form received from the Adviser with respect to the disclosure about the
Sub-Adviser and the Fund of which the Sub-Adviser has knowledge, and except as
advised in writing to the Adviser such Registration Statement, including the
prospectus and any supplement contain, as of its date, no untrue statement of
any material fact of which the Sub-Adviser has knowledge and do not omit any
statement of a material fact of which the Sub-Adviser has knowledge which was
required to be stated therein or necessary to make the statements contained
therein not misleading. The Sub-Adviser further agrees to notify the Adviser of
any changes that would cause the Registration Statement, including the
prospectus for the Fund to contain any untrue statement of a material fact or to
omit to state a material fact which is required to be stated therein or is
necessary to make the statements contained therein not misleading, in each case
relating to Sub-Adviser and Fund information of which the Sub-Adviser has
knowledge.
The
Sub-Adviser also represents and warrants that for the entire time this Agreement
is in effect and for a period of two years thereafter, the Sub-Adviser will
maintain a claims made bond issued by a reputable fidelity insurance company
against larceny and embezzlement, covering each officer and employee of the
Sub-Adviser, at a minimum level of $3 million which provides coverage for acts
or alleged acts which occur during the period of this Agreement.
10. Use of Names.
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(a)
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The
Sub-Adviser acknowledges and agrees that the names MMA Praxis, MMA Capital
Management and MMA Praxis International Fund (whether used by themselves
or in combination with other words), and abbreviations or logos associated
with those names, are the valuable property of the Adviser and its
affiliates; that the Trust, the Adviser and their affiliates have the
right to use such names, abbreviations and logos; and that the Sub-Adviser
shall use the names MMA Praxis, MMA Capital Management and MMA Praxis
International Fund, and associated abbreviations and logos, only in
connection with the Sub-Adviser’s performance of its duties hereunder.
Further, in any written communication with the public and in any marketing
communications of any sort, the Sub-Adviser agrees to obtain prior written
approval from the Adviser before using or referring to MMA Praxis, MMA
Capital Management or MMA Praxis International Fund or any abbreviations
or logos associated with those names; provided that nothing herein shall
be deemed to prohibit the Sub-Adviser from referring to the performance of
the Fund in the Sub-Adviser’s marketing material as long as such marketing
material does not constitute “sales literature” or “advertising” for the
Fund, as those terms are used in the rules, regulations and guidelines of
the Commission and the National Association of Securities Dealers,
Inc.
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(b)
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The
Adviser acknowledges and agrees that in any written communication with the
public and in any marketing communications of any sort, the Adviser will
obtain prior written approval from the Sub-Adviser before referring to the
Sub-Adviser or any abbreviations or logos associated with the
Sub-Adviser.
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11. Indemnifications.
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(a)
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The
Sub-Adviser agrees to indemnify and hold harmless the Adviser and the
Trust against any losses, expenses, claims, damages or liabilities (or
actions or proceedings in respect thereof), to which the Adviser or the
Trust may become subject arising out of or based on the breach by the
Sub-Adviser of any provisions of this Agreement or any wrongful action by
the Sub-Adviser; provided, however, that the Sub-Adviser shall not be
liable under this paragraph in respect of any loss, expense, claim, damage
or liability to the extent that a court having jurisdiction shall have
determined by a final judgment, or independent counsel agreed upon by the
Sub-Adviser and the Adviser or the Trust, as the case may be, shall have
concluded in a written opinion, that such loss, expense, claim, damage or
liability resulted primarily from the Adviser’s or the Trust’s willful
misfeasance, bad faith or gross negligence or by reason of the reckless
disregard by the Adviser or the Trust of its duties. The foregoing
indemnification shall be in addition to any rights that the Adviser or the
Trust may have at common law or otherwise. The Sub-Adviser’s agreements in
this paragraph shall, upon the same terms and conditions, extend to and
inure to the benefit of each person who may be deemed to control the
Adviser or the Trust, be controlled by the Adviser or the Trust, or be
under common control with the Adviser or the Trust and their affiliates,
trustees, officers, employees and agents. The Sub-Adviser’s agreements in
this paragraph shall also extend to any of the Trust’s, Fund’s and
Adviser’s successors or the successors of the aforementioned affiliates,
trustees, officers, employees or
agents.
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(b)
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The
Adviser agrees to indemnify and hold harmless the Sub-Adviser against any
losses, expenses, claims, damages or liabilities (or actions or
proceedings in respect thereof), to which the Sub-Adviser may become
subject arising out of or based on the breach by the Adviser of any
provisions of this Agreement or the Management Agreement, or any wrongful
action by the Adviser or its affiliates in the distribution of the Fund’s
shares, or any wrongful action by the Trust other than wrongful action
that was caused by the breach by the Sub-Adviser of the provisions of this
Agreement; provided, however, that the Adviser shall not be liable under
this paragraph in respect of any loss, expense, claim, damage or liability
to the extent that a court having jurisdiction shall have determined by a
final judgment, or independent counsel agreed upon by the Adviser and the
Sub-Adviser shall have concluded in a written opinion, that such loss,
expense, claim, damage or liability resulted primarily from the
Sub-Adviser’s willful misfeasance, bad faith or gross negligence or by
reason of the reckless disregard by the Sub-Adviser of its duties. The
foregoing indemnification shall be in addition to any rights that the
Sub-Adviser may have at common law or otherwise. The Adviser’s agreements
in this paragraph shall, upon the same terms and conditions, extend to and
inure to the benefit of each person who may be deemed to control the
Sub-Adviser, be controlled by the Sub-Adviser or be under common control
with the Sub-Adviser and to each of the Sub-Adviser’s and to each such
person’s respective affiliates, trustees, officers, employees and agents.
The Adviser’s agreements in this paragraph shall also extend to any of the
Sub-Adviser’s successors or the successors of the aforementioned
affiliates, trustees, officers, employees or
agents.
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12. Amendment of this
Agreement. No provision of this Agreement may be changed,
waived, discharged or terminated orally, but only by an instrument in writing
signed by the party against which enforcement of the change, waiver, discharge
or termination is sought.
13. Governing
Law. This Agreement shall be governed by and its provisions
shall be construed in accordance with the laws of the State of
Delaware.
14. Notices. All
notices, instructions, or advice permitted or required under this Agreement
shall be deemed to have been properly given if sent (i) by registered U.S. mail,
first class postage prepaid, return receipt requested, (ii) or by overnight
courier, or (iii) by facsimile transmission, all addressed as
follows:
If to the
Fund:
Attention:
__________
MMA
Capital Management
1110 N.
Main Street
Goshen,
IN 46526
Fax
Number __________
If to the
Sub-Adviser:
Evergreen
Investment Management Company, LLC
401 South
Tryon Street, Mail Code: NC 0969
Charlotte,
NC 28288
Fax
Number __________
15. The
Fund and the Adviser acknowledge receipt of the Sub-Adviser’s Form ADV, Part II,
at least 48 hours in advance of entering into this Agreement.
16. Any
term or provision of this Agreement that is invalid or unenforceable in any
jurisdiction shall, as to such jurisdiction, be effective to the extent of such
invalidity or unenforceability without rendering invalid or unenforceable the
remaining terms or provisions of this Agreement in any other
jurisdiction.
IN WITNESS WHEREOF, the
parties thereto have caused this instrument to be executed by their officers
designated below as of the day and year first above written.
MENNO
INSURANCE SERVICE, INC. d/b/a
MMA
CAPITAL MANAGEMENT
By:
Name:
Title:
EVERGREEN
INVESTMENT MANAGEMENT
COMPANY,
LLC
By:
Name:
Title: