def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of
the Securities
Exchange Act of 1934 (Amendment No.
)
Filed by the Registrant
x
Filed by a Party other than the Registrant
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Check the appropriate box:
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o Preliminary
Proxy Statement |
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o Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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x Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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COLORADO
BONDSHARES A TAX-EXEMPT FUND
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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o |
Fee computed on table below per Exchange Act
Rules 14a-6(i)(4) and 0-11.
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(1) |
Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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o |
Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the
filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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NOTICE OF 2005 SPECIAL MEETING
AND PROXY STATEMENT
SPECIAL MEETING TO BE HELD
APRIL 8, 2005
Dear Shareholder:
On behalf of the Board of Trustees, I cordially invite you to
attend the 2005 Special Meeting of Shareholders of Colorado
BondSharesA Tax-Exempt Fund to be held at:
The Colorado Convention Center
700 14th Street, Denver, CO, 80202
April 8, 2005
10:30 a.m. local time
(Meeting room will be posted in the Convention Center lobby)
Refreshments will be served
Please R.S.V.P.
The Notice of Special Meeting of Shareholders and the proxy
statement that follow describe the business to be conducted at
the meeting.
Whether you own a few or many shares of beneficial ownership of
Colorado BondShares A Tax-Exempt Fund, it is important
that your shares be represented. The 2005 Special Meeting of
Shareholders will include the election of trustees and the
ratification of the selection of the Funds independent
auditors. We encourage you to make certain you are
represented at the meeting by voting over the Internet, by
telephone or by signing and dating the accompanying proxy card
and promptly returning it in the enclosed postage-paid
envelope. Voting by proxy will not prevent you from voting
in person, but will assure that your vote will be counted if you
are unable to attend the meeting.
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Sincerely, |
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Fred R. Kelly, Jr., Portfolio Manager |
Dated: March 11, 2005
NOTICE OF 2005 SPECIAL MEETING OF SHAREHOLDERS
TO BE HELD APRIL 8, 2005
NOTICE IS HEREBY GIVEN that the Special Meeting of Shareholders
(the Meeting) of Colorado BondShares A
Tax-Exempt Fund, a Massachusetts business trust (the
Fund), will be held on Friday, April 8, 2005 at
10:30 a.m. local time, at the Colorado Convention Center,
700 14th Street, Denver, CO, 80202 (the Meeting room will
be posted in the lobby), for the following purposes:
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To elect four trustees to the Board of Trustees. |
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To ratify the selection of Anton Collins Mitchell LLP as the
Funds independent auditors for the fiscal year ending
September 30, 2005. |
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3. |
To transact such other business as may properly come before the
Meeting and at any postponements or adjournments thereof. |
All shareholders of record at the close of business on
March 2, 2005 (the Record Date) are entitled to
notice of and to vote at the Meeting or at any postponements or
adjournments thereof. Each shareholder is entitled to cast one
vote for each share of the Fund and a proportionate fractional
vote for each fractional share in the Fund that they own on the
Record Date for each matter to be voted on. Please read the full
text of the accompanying proxy statement for a complete
understanding of the proposals.
Your vote is important. Please take a moment to
vote now. As a convenience to you, you may vote through the
Internet at https://vote.proxy-direct.com/; by telephone, with a
toll-free call to 1-866-241-6192; or by mail, by signing, dating
and returning the accompanying proxy card in the enclosed
postage-paid return envelope. Voting early will not prevent you
from voting in person, but will assure that your vote will be
counted if you are unable to attend the Meeting, and will avoid
the additional expense of further proxy solicitation and will
ensure that a quorum will be present at the Meeting.
It is also very important that your proxy be received
promptly. Please vote by one of the methods described
above so that your vote is received by no later than
April 7, 2005. By returning your Proxy promptly you can
help the Fund avoid the expense of follow-up mailings to ensure
a quorum so that the Meeting can be held. Shareholders who
attend the Meeting may revoke a prior Proxy and vote in person
as set forth in the proxy statement.
THE ENCLOSED PROXY IS BEING SOLICITED BY THE BOARD OF
TRUSTEES OF THE FUND. THE BOARD OF TRUSTEES RECOMMENDS THAT YOU
VOTE IN FAVOR OF THE PROPOSED ITEMS. YOUR VOTE IS IMPORTANT.
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By Order of the Board of Trustees |
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Denver, Colorado
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Andrew B. Shaffer, |
Dated: March 11, 2005
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President, Secretary, Treasurer and Trustee |
TABLE OF CONTENTS
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COLORADO BONDSHARESA TAX-EXEMPT FUND
1200 17th Street, Suite 1000
Denver, Colorado 80202
PROXY STATEMENT
SPECIAL MEETING OF SHAREHOLDERS
To be held April 8, 2005
GENERAL INFORMATION
We are providing you with this proxy statement in connection
with the solicitation of proxies by and on behalf of Colorado
BondSharesA Tax-Exempt Fund, a Massachusetts business
trust (the Fund), for use at the Special Meeting of
the shareholders of the Fund (Shareholders) to be
held at the Colorado Convention Center, 700 14th Street,
Denver, CO, 80202, on Friday, April 8, 2005 at
10:30 a.m. local time, and at any and all postponements or
adjournments thereof (collectively referred to herein as the
Meeting). This proxy statement, the accompanying
form of proxy (the Proxy) and the Notice of Special
Meeting will be first mailed or given to the Shareholders of the
Fund on or about March 11, 2005.
Because many of the Funds Shareholders may be unable to
attend the Meeting in person, our board of trustees (the
Board of Trustees or the Board) solicits
proxies by mail to give each Shareholder an opportunity to vote
on all matters presented at the Meeting. Shareholders are urged
to:
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(1) |
read this proxy statement carefully; and |
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submit your vote: |
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Through the Internet at https://vote.proxy-direct.com/; |
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By telephone, with a toll-free call to 1-866-241-6192; or |
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By mail, by completing, signing, dating and returning the
enclosed Proxy in the postage paid, return-addressed envelope
provided for that purpose. |
If the accompanying proxy is executed properly and returned, the
Shareholder and the related shares of beneficial ownership
(Shares) represented by it will be voted at the
Meeting in accordance with the instructions thereon. If no
instructions are specified on the Proxy, the Shares will be
voted FOR the election of Trustees, FOR the
ratification of the selection of the Funds independent
auditors and in the discretion of the persons named as proxies
on such other matters as may properly come before the Meeting.
Please vote by using only one of these three methods unless you
later elect to change your vote. For specific instructions on
how to vote your Shares, please refer to the section entitled
ABOUT THE MEETING beginning on page 2 of this
proxy statement and the instructions on the Proxy card.
The Board recommends a vote FOR the election of the
nominees to the Board of Trustees and FOR the
ratification of the selection of the Funds independent
auditors.
THE FUNDS MOST RECENT ANNUAL AND SEMI-ANNUAL REPORTS HAVE
PREVIOUSLY BEEN DELIVERED TO SHAREHOLDERS. SUCH REPORTS ARE
AVAILABLE AT NO COST BY CALLING OR WRITING THE FUND AT 1200
17th STREET, SUITE 1000, DENVER, COLORADO 80202. THE
TELEPHONE NUMBER IS (303) 572-6990, OR, OUTSIDE OF DENVER,
TOLL-FREE AT (800) 572-0069.
Your vote is important. Please take a moment now to vote. Voting
early will not prevent you from voting in person, but will
assure that your vote will be counted if you are unable to
attend the Meeting,
1
and will avoid the additional expense of further proxy
solicitation and will ensure that a quorum is represented at the
Meeting.
ABOUT THE MEETING
What is being voted on at the Meeting?
The Board is asking Shareholders to consider two items at the
Meeting:
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1. |
Election of four trustees (each, a Trustee)
consisting of the nominees described in this proxy
statement, and |
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2. |
Ratification of the selection of Anton Collins Mitchell LLP as
the Funds independent auditors for the fiscal year ending
September 30, 2005. |
We may also transact any other business as may properly come
before the Meeting or any adjournment thereof.
Who can vote at the Meeting?
The Board set March 2, 2005 as the record date
(Record Date) for the Meeting. Only persons holding
Shares of the Fund at the close of business on the Record Date
will be entitled to receive notice of and to vote at the Meeting.
The Fund has only one outstanding series of Shares. Each
Shareholder of the Fund is entitled to cast one vote for each
Share of the Fund and a proportionate fractional vote for each
fraction of a Share of the Fund that they own on the Record Date
for each matter properly submitted for vote to the Funds
Shareholders at the Meeting. Each Share represents an equal
proportionate interest in the assets of the Fund. On the Record
Date there were 35,386,055.596 Shares of the Fund
outstanding.
What constitutes a quorum for the Meeting?
Quorum for the Meeting is based on the number of Shares that are
represented in person or by proxy at the Meeting. To have a
quorum, we need a majority of the Shares of the Fund, or a total
of more than 17,693,027.798 Shares, to be present, in
person or by Proxy, including votes on any proposal and Shares
abstaining or withheld as to any proposal and broker non-votes.
Each of these categories will be tabulated separately. If you do
not complete a Proxy card and return it to us or vote at the
Meeting, you may not be counted for determining whether a quorum
is met.
How do I vote?
As a convenience to you, you may vote by the Internet, by
telephone, by mail or in person at the Meeting. We encourage you
to vote via the Internet or by telephone. Use of Internet or
telephone voting will reduce the time and costs associated with
this proxy solicitation. Please have your Proxy card in hand,
then go to the Internet site or call the telephone number listed
below and follow the instructions given there.
Vote by Internet. You may submit proxies by the Internet
at https://vote.proxy-direct.com/.
Vote by telephone. You may submit proxies by telephone by
calling 1-866-241-6192.
Vote by mail. If you complete and properly sign the
accompanying Proxy card and return it to the Fund in the
enclosed postage-paid envelope, it will be voted as you direct,
unless you later revoke the Proxy. Unless instructions to the
contrary are marked, or if no instructions are specified, Shares
2
represented by a Proxy will be voted FOR the proposals
set forth on the Proxy, and in the discretion of the persons
named as proxies on such other matters as may properly come
before the Meeting. If you check the box labeled ABSTAIN on the
Proxy card and return it to us, all your Shares will be treated
as if your Shares voted AGAINST a proposal.
Vote at the Meeting. If you are a registered Shareholder
(that is, if you hold your Shares in certificate form) and you
attend the Meeting, you may deliver your completed Proxy card in
person. If you hold your Shares in street name (that
is, if you hold your Shares through a broker or other nominee)
and you wish to vote in person at the Meeting, you will need to
obtain a proxy form from the institution that holds your Shares.
Even if you plan to attend the Meeting, we recommend that you
also submit your proxy or voting instructions as described above
so that your vote will be counted if you later decide not to
attend the Meeting.
What is the deadline for voting my Shares by Proxy?
Your Proxy by Internet, telephone or mail must be received by
the Fund by no later than 5:00 p.m., Denver, Colorado time
on April 7, 2005 to be valid.
Can I change my vote after I vote by telephone,
electronically or by mail?
Yes. Even after you have submitted your Proxy, you may change
your vote at any time before the Proxy is exercised. You may
change your vote by Internet or telephone as described above.
You may change your vote by mail by filing either a written
notice of revocation or a duly executed Proxy bearing a later
date.
Any vote change by Internet, telephone or mail must be received
by no later than 5:00 p.m., Denver, Colorado time on
April 7, 2005 to be valid. You may deliver a written
revocation in person so long as it is received prior to the
Meeting.
The powers of the Proxy holders will be suspended if you attend
the Meeting in person and so request. However, attendance at the
Meeting will not by itself revoke a previously granted Proxy. If
you want to change or revoke your Proxy and you hold your Shares
in street name, contact your broker or the nominee
that holds your Shares.
What vote is required to approve each item?
Election of Trustees. The election of each trustee
nominee (Proposal 1) requires the affirmative vote of a
plurality of the votes cast at the Meeting (which is the four
Trustees receiving the most votes). The Funds Shareholders
are not entitled to cumulate votes with respect to the election
of Trustees. Shareholders of the Fund will have an opportunity
on their Proxy to vote in favor of one or more trustee nominees
while withholding authority to vote for one or more trustee
nominees.
Ratification of Auditor; Other Items. The affirmative
vote of a majority of the votes cast at the Meeting is required
for the ratification of the selection of Anton Collins Mitchell
LLP as the Funds independent auditors (Proposal 2)
and all other business not described in this proxy statement and
properly submitted to the Shareholders for their consideration
at the Meeting.
If your broker or nominee holds your Shares in street
name, your broker or nominee may not be permitted to
exercise voting discretion with respect to some of the matters
to be acted upon. Brokers that do not receive instructions are
entitled to vote upon the election of trustees, the selection of
independent auditors and other routine matters. With respect to
other matters, brokers do not have authority under the rules of
the National Association of Securities Dealers to vote on their
own initiative unless they have received instructions from
beneficial owners.
3
Abstentions and broker non-votes are not counted for purposes of
determining whether a proposal has been approved.
Computershare Fund Services, a proxy solicitation firm has
been retained by the Fund to assist in the distribution and
tabulation of proxies. Votes cast by Proxy will be tabulated by
Computershare Fund Services. Votes cast in person at the
Meeting will be tabulated by the Fund.
How can I attend the Meeting?
You are entitled to attend the Meeting only if you were a
Shareholder as of the close of business on the Record Date or
you hold a valid proxy for the Meeting. You should be prepared
to present photo identification for admittance. If you are not a
Shareholder of record but hold Shares through a broker, trustee
or nominee (i.e., in street name), you should provide proof of
beneficial ownership on the Record Date, such as your most
recent account statement prior to the Record Date, or other
similar evidence of ownership. If you do not provide photo
identification or comply with the other procedures outlined
above, you will not be admitted to the Meeting.
4
PROPOSAL NO. 1
ELECTION OF TRUSTEES
The Declaration of Trust of the Fund provides that the number of
Trustees of the Fund shall be not less than three nor more than
nine, with the number fixed by the Board of Trustees. The Board
has fixed the number of Trustees at four.
At the Meeting, Shareholders will be asked to elect four trustee
nominees to the Board of Trustees. It is intended that the
Shares represented by properly granted Proxies will be voted
FOR the election of the four trustee nominees, unless
authority to so vote is withheld. Each nominee is currently a
member of the Board and all of the nominees have agreed to serve
as a Trustee if elected. Each Trustee serves as a trustee until
termination of the Fund unless the Trustee dies, resigns,
retires, or is removed. The four nominees for Trustee are
Messrs. George N. Donnelly, Andrew B. Shaffer, Bruce G. Ely
and James R. Madden.
The Board has no reason to believe that any of the trustee
nominees will be unable to serve as a Trustee or become
unavailable for any reason. If, at the time of the Meeting, any
of the trustee nominees shall become unavailable for any reason,
the persons entitled to vote the Proxy will vote, as such
persons shall determine in his or her discretion, for such
substituted nominee or nominees, if any, nominated by the Board.
There are no family relationships among officers and Trustees of
the Fund.
The vote required to elect the trustee nominees is set forth
above under ABOUT THE MEETINGWhat vote is
required to approve each item?Election of
Trustees.
Trustees and Executive Officers
The following tables list the Trustees and officers of the Fund,
together with their address, age, positions held with the Fund,
the term of each office held and the length of time served in
each office, principal business occupations during the past five
years and other directorships, if any, held by each Trustee and
officer. Each Trustee and officer has served in that capacity
for the Fund continuously since originally elected or appointed.
The Board supervises the business activities of the Fund. Each
Trustee serves as a trustee until termination of the Fund unless
the Trustee dies, resigns, retires, or is removed. All of the
current Trustees have been nominated for election to the Board
of Trustees of the Fund and all have agreed to serve if elected.
Andrew B. Shaffer is an interested person of the
Fund as defined in the 1940 Act by virtue of his position as
both an officer and a Trustee of the Fund as described in the
table below. None of the Trustees nor the officers of the Fund
has any position with the investment adviser of the Fund, the
principal underwriter of the Fund, the distribution agent of the
Fund, the service agent of the Fund or the custodian of the
Fund, or any affiliates thereof. There is no family relationship
between any officers and Trustees of the Fund.
5
Non-Interested Trustee Nominees
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POSITIONS |
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NAME, |
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HELD |
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TERM OF OFFICE |
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OTHER |
ADDRESS |
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WITH THE |
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AND LENGTH OF |
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PRINCIPAL OCCUPATIONS |
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DIRECTORSHIPS |
AND AGE |
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FUND |
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TIME SERVED |
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DURING THE PAST 5 YEARS |
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HELD |
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George N. Donnelly
1200 17th Street,
Ste. 1000
Denver, CO 80202
Age: 58 |
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Chairman of the Board of Trustees |
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Trustee since inception of the Fund in 1987 |
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Mr. Donnelly is currently a Regional Vice President for Phoenix
Life Insurance Company. He was formerly President of Registered
Rep/Financial Planner Exchange.com, a web based service designed
to match independent registered representatives and financial
planners with broker dealers. From May 1991 to July 1999,
Mr. Donnelly was a Principal for MKT Inc., a marketing firm
engaged in the sales of financial service products. |
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None |
Bruce G. Ely
1200 17th Street,
Ste. 1000
Denver, CO 80202
Age: 54 |
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Trustee |
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Trustee since July 2002 |
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Mr. Ely is currently the Regional Marketing Director for MBIA
Municipal Investors Service Corporation in Colorado. He has been
involved with MBIAs Customized Asset Management (CMA)
product, and with the Colorado Local Government Liquid Asset
Trust (COLOTRUST) since its inception in 1985. Mr. Ely was
formerly a Senior Vice President with Hanifen, Imhoff Inc. in
their public finance area from 1985-1998. He served on the board
of directors of the Beaver Creek Metropolitan District for nine
years both as Treasurer and Chairman. |
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None |
James R. Madden
1200 17th Street,
Ste. 1000
Denver, CO 80202
Age: 61 |
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Trustee |
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Trustee since September 2004 |
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Mr. Madden has owned Madden Enterprises, a real estate company
that owns and leases commercial buildings and real estate, for
the past thirty years. He is also a stockholder and director of
Community Bank in western Kansas. He has been a bank director
for over 25 years. |
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None |
6
Interested Trustee Nominees
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POSITIONS |
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NAME, |
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HELD |
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TERM OF OFFICE |
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OTHER |
ADDRESS |
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WITH THE |
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AND LENGTH OF |
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PRINCIPAL OCCUPATIONS |
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DIRECTORSHIPS |
AND AGE |
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FUND |
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TIME SERVED |
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DURING THE PAST 5 YEARS |
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HELD |
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Andrew B. Shaffer
1200 17th Street,
Ste. 1000
Denver, CO 80202
Age: 57 |
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Trustee, President, Secretary and Treasurer |
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Trustee, Secretary and Treasurer since June 1995 President since
January 2003 |
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Mr. Shaffer is the manager of Shaffer Capital Management/LLC.
Prior to the formation of Shaffer Capital Management/LLC,
Mr. Shaffer was engaged as an attorney in private practice.
Mr. Shaffer has also been an attorney with the Internal
Revenue Service, an associate at the Denver law firm of Sherman
and Howard and a Shareholder/Director at the Denver law firm of
Conover, McClearn & Heppenstall, P.C. He has been
a visiting lecturer and Associate Professor at the University of
Colorado Law School and has written numerous articles and
lectured extensively in the areas of business, tax and estate
planning. |
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None |
The Board oversees the operations of the Fund, and is
responsible for the overall management and supervision of the
Funds affairs in accordance with the laws of the State of
Massachusetts, and directs the officers of the Fund to perform
or to cause to be performed the daily functions of the Fund. The
Board has no standing committees.
Share Ownership of Certain Beneficial Owners and
Management
The following tables set forth the dollar range of shares of the
Fund beneficially owned by each of the Trustees, officers and
trustee nominees of the Fund as of February 23, 2005:
Non-Interested Trustees
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DOLLAR RANGE OF SHARES IN THE FUND |
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George N. Donnelly
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Over $100,000 |
Bruce G. Ely
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Over $100,000 |
James R. Madden
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Over $100,000 |
Interested Trustees
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NAME |
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DOLLAR RANGE OF SHARES IN THE FUND |
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Andrew B. Shaffer
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Over $100,000 |
As of February 23, 2005, the officers, Trustees and trustee
nominees of the Fund as a group owned less than 1% of the
outstanding shares of the Fund, and none of the officers or
Trustees of the Fund or members of their immediately family had
any ownership interest in the investment adviser, the
underwriter or any person (other than the Fund) directly or
indirectly controlling, controlled by, or under common control
with the investment adviser or the underwriter of the Fund.
As of the Record Date, there is no Shareholder known to the Fund
to be the beneficial owner of 5% or more of the outstanding
Shares in the Fund.
7
Compensation
The Board met four times during the fiscal year ended
September 30, 2004 and eight times since September 1,
2003. The following tables show the compensation paid by the
Fund to each of the Trustees during the fiscal year ended
September 30, 2004:
Non-Interested Trustees
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NAME OF PERSON, |
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AGGREGATE |
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PENSION OR RETIREMENT |
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POSITION(S) WITH |
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COMPENSATION |
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BENEFITS ACCRUED AS PART |
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TOTAL COMPENSATION FROM |
THE FUND |
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FROM FUND |
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OF FUND EXPENSES |
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FUND PAID TO SUCH PERSON |
George N. Donnelly
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$200 |
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N/A |
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$200 |
(Trustee)
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Bruce G. Ely
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400 |
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N/A |
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400 |
(Trustee)
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James R. Madden
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200 |
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N/A |
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200 |
(Trustee)
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Interested Trustees
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NAME OF PERSON, |
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AGGREGATE |
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PENSION OR RETIREMENT |
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POSITION(S) WITH |
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COMPENSATION |
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BENEFITS ACCRUED AS PART |
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TOTAL COMPENSATION FROM FUND |
THE FUND |
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FROM FUND |
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OF FUND EXPENSES |
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PAID TO SUCH PERSON |
Andrew B. Shaffer
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$400 |
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N/A |
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$400 |
(Trustee, President,
Secretary and
Treasurer) |
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No officer or Trustee of the Fund received remuneration from the
Fund in excess of $60,000 for services to the Fund during the
fiscal year ended September 30, 2004. The officers and
Trustees of the Fund, as a group, received $1,200 in
compensation from the Fund for services to the Fund during the
fiscal year ended September 30, 2004.
There are no employment agreements between the Fund and any of
its officers, and the Fund does not expect to enter into any
such agreements in the future. There were no compensation plans
in effect with respect to the Fund for the fiscal year ended
September 30, 2004 and the Fund does not expect to adopt
any such plans in the future.
Committees of the Board
The Board oversees the operations of the Fund, and is
responsible for the overall management and supervision of the
Funds affairs in accordance with the laws of the State of
Massachusetts, and directs the officers of the Fund to perform
or to cause to be performed the daily functions of the Fund. The
Board has no standing audit, nominating and compensation
committees, any committees performing similar functions or any
other standing committees. Pursuant to the 1940 Act, because the
Fund has not established a separate audit committee, the entire
Board of Trustees acts as the Funds audit committee.
Nominations of Trustees
The Fund does not have a standing nominating committee. The
entire Board of Trustees is responsible for identifying and
nominating candidates for appointment as Trustees. The Board
believes that the Trustees that are not interested
persons of the Fund are in the best position to screen and
select qualified candidates for Board membership who will
provide the experience, perspective, skills and other attributes
necessary to effectively advance the interests of the
Funds Shareholders. As a result of the participation of
the Trustees, 75% of whom are not interested persons
of the Fund, in the selection of Trustee nominees and the small
size of the Funds Board, the Board does not believe a
nominating
8
committee is necessary. In screening and selecting qualified
candidates for Board membership, these Trustees may consider
suggestions from various sources, including Shareholders,
although the Board does not have a policy with regard to the
consideration of any Trustee candidates recommended by
Shareholders. The Trustees may also consider candidates
recommended by the Funds investment adviser, and may
retain an executive search firm and/or outside legal, financial
or other external counsel that they deem necessary or desirable
to assist in the nominating and/or screening process.
Interests in the Investment Adviser
There have been no purchases or sales by any Trustee or trustee
nominee of securities of the Funds investment adviser,
Freedom Funds Management Company or its parent, Carbon County
Holding Company, or the subsidiaries of either, since
September 30, 2004, in excess of 1% of the outstanding
securities of any such entity.
THE BOARD RECOMMENDS THAT SHAREHOLDERS VOTE FOR
THE ELECTION OF THE TRUSTEE NOMINEES.
9
PROPOSAL NO. 2
RATIFICATION OF SELECTION OF INDEPENDENT AUDITORS
The Board of Trustees has selected Anton Collins Mitchell LLP
(ACM) to serve as independent auditors of the Fund
for the fiscal year ending September 30, 2005. The
Shareholders of the Fund are being asked to ratify this
selection at the Meeting. It is intended that the Shares
represented by properly granted Proxies will be voted FOR
the ratification of ACM as the independent auditor of the
Fund, unless authority to so vote is withheld. If the selection
of ACM is not approved at the Meeting, the Trustees of the Fund
will select other suitable independent auditors at the Meeting
or at a subsequent special meeting called for such purpose. A
majority of the votes cast at the Meeting, if a quorum is
present, will be sufficient to ratify the selection of ACM as
the Funds independent auditors for the fiscal year ending
September 30, 2005.
ACM has served as the Funds independent auditors since
July of 2004. Representatives of ACM are expected to be present
at the Meeting, have been given the opportunity to make a
statement if they so desire and will be available to respond to
appropriate questions.
Change In Accountant
On July 2, 2004, the Fund terminated the engagement of
Fortner Bayens Levkulich & Co., P.C. (FBL) as
its independent certified public accountant. The decision to
terminate FBL was approved by the Funds Board of Trustees
including all Trustees that are not interested
persons of the Fund as defined in the 1940 Act.
On July 2, 2004 and later ratified on September 30,
2004, the Board of Trustees of the Fund appointed Anton Collins
Mitchell LLP (ACM) as the new independent registered public
accounting firm of the Fund.
The audit reports issued by FBL on the financial statements of
the Fund for the fiscal years ended September 30, 2003 and
2002 did not contain any adverse opinion or disclaimer of
opinion, nor were they qualified or modified as to uncertainty,
audit scope or accounting principles.
During the two year period ended September 30, 2003 and the
interim period from October 1, 2003 through July 2,
2004 (the Auditing Time Period), there were no
disagreements between the Fund and FBL on any matter of
accounting principles or practices, financial statement
disclosure, or auditing scope or procedure, which disagreements,
if not resolved to FBLs satisfaction, would have caused
FBL to make reference to the subject matter of the disagreements
in connection with its reports on the Funds financial
statements for such periods (each, a Disagreement).
During the Auditing Time Period, FBL did not advise the Fund of
any of the following (each, a Reportable Event):
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(a) that the internal controls
necessary for the Fund to develop reliable financial statement
do not exist; |
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(b) that information had come to
its attention that had led it to no longer be able to rely on
managements representations, or that had made it unwilling
to be associated with the financial statements prepared by
management; |
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(c) of the need to expand
significantly the scope of its audit, or that information had
come to its attention during the Auditing Time Period that if
further investigated might materially have impacted the fairness
or reliability of either: (i) a previously issued audit
report or the underlying financial statements, or (ii) the
financial statements issued or to be issued covering the fiscal
period(s) subsequent to the date of the most recent financial
statements covered by an audit report (including information
that may prevent it from rendering an unqualified audit report on |
10
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those financial statements), or have caused it to be unwilling
to rely on managements representations or be associated
with the Funds financial statements and that due to its
resignation or dismissal, or for any other reason, did not so
expand the scope of its audit or conduct such further
investigation; or |
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(d) that information had come to its attention that it had
concluded materially impacts the fairness or reliability of
either (i) a previously issued audit report or the
underlying financial statements, or (ii) the financial
statements issued or to be issued covering the fiscal period(s)
subsequent to the date of the most recent financial statements
covered by an audit report, including information that, unless
resolved to the accountants satisfaction, would prevent it
from rendering an unqualified audit report on those financial
statements and that due to its resignation, dismissal or
declination to stand for re-election, or for any other reason,
the issue has not been resolved to its satisfaction prior to its
resignation, dismissal or declination to stand for re-election. |
During the Funds two most recent fiscal years and through
July 02, 2004, the Fund had not consulted with ACM with
respect to either (a) the application of accounting
principles to a specified transaction, either completed or
proposed; or the type of audit opinion that might be rendered on
the Funds financial statements, where a written report was
provided to the Fund or oral advice was provided that the new
accountant concluded was an important factor considered by the
Fund in reaching a decision as to the accounting, auditing or
financial reporting issue; or (b) any matter that was the
subject of a Disagreement or a Reportable Event.
Principal Accountant Fees and Services
The aggregate fees billed by the Funds independent
auditors, for professional services in the registrants
fiscal years ended September 30, 2004 and 2003, were as
follows:
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2004 |
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2003 |
(a)
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Audit Fees |
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$25,339 |
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$10,047 |
(b)
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Audit-Related Fees |
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$0 |
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$0 |
(c)
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Tax Fees |
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$0 |
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$4,000 |
(d)
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Other Fees |
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$0 |
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$0 |
The percentage of services approved by the Board of Trustees
(the acting audit committee) in (a) through (d) above
was 100% for fiscal years ended September 30, 2004 and
2003, respectively.
The aggregate non-audit fees billed by the Funds
independent auditor for services rendered to the Fund and the
Funds investment adviser any entity controlling,
controlled by, or under common control with the investment
adviser that provides ongoing services to the Fund for the
fiscal years ended September 30, 2004 and 2003 were $0 and
$4,000, respectively.
None of the hours expended by the independent auditor on the
audit of the Funds financial statements for the fiscal
year ended September 30, 2004 were attributed to work
performed by persons other than the principal accountants
full-time, permanent employees.
The Funds Board of Trustees (the acting audit committee)
has considered whether the provision of non-audit services, if
any, to the Funds investment adviser and any entity
controlling, controlled by, or under common control with the
investment adviser that provides ongoing services to the Fund is
compatible with maintaining the Funds principal
accountants independence.
Accounting Fee Pre-Approval Policies and Procedures
The Board of Trustees is responsible for the appointment,
compensation, and oversight of the work of the Funds
independent auditors, including all audit and non-audit services
to be provided by the Funds independent auditors. The
Board of Trustees requires pre-approval of all audit and
permissible
11
non-audit services provided to the Fund by its independent
auditor. Some services of a recurring nature may be
pre-approved. Changes in the scope of services that have been
pre-approved on an annual basis are deemed to be pre-approved by
the Board of Trustees provided they do not result in fee
increases in excess of a relatively small amount established by
the Board. The Board of Trustees must pre-approve any scope
changes resulting in fee increases in excess of this amount. New
recurring services and services that are not recurring in nature
are pre-approved by the Board of Trustees from time to time
throughout the year. Actual fees incurred for services provided
to the Fund by its independent auditor are reported to the
Board. In determining whether to pre-approve the provision by
its independent auditor of a permissible non-audit service, the
Board of Trustees considers whether the provision of the service
by its independent auditor could impair the independence of its
independent auditor with respect to the Fund. As part of this
process, the Board of Trustees considers the facts and
circumstances of the proposed engagement, including whether its
independent auditor can provide the service more effectively and
economically than other firms because of its familiarity with
the Funds business and operations. The Board of Trustees
also considers the proposed engagement in light of the other
non-audit services provided to the Fund by its independent
auditor and the fees paid to its independent auditor for those
services.
THE BOARD RECOMMENDS THAT SHAREHOLDERS VOTE FOR
RATIFICATION OF THE SELECTION OF ANTON COLLINS MITCHELL LLP AS
INDEPENDENT AUDITORS OF THE FUND.
12
SERVICE PROVIDERS OF THE FUND
Investment Adviser, Transfer, Shareholder Servicing, and
Dividend Disbursing Agent
Freedom Funds Management Company
1200 Seventeenth Street, Suite 1000
Denver, CO 80202
Distributor of Fund Shares
SMITH HAYES Financial Services Corporation
200 Centre Terrace, 1225 L Street
P.O. Box 83000
Lincoln, NE 68501
SOLICITATION OF PROXIES
This solicitation is being made by mail on behalf of the Board,
but may also be made without additional remuneration by officers
or employees of the Fund and the investment adviser to the Fund
by telephone, telegraph, facsimile transmission or personal
interview. Computershare Fund Services, a proxy solicitation
firm has been retained by the Fund to assist in the distribution
and tabulation of proxies and is expected to receive a fee of
approximately $10,000 and will be reimbursed for its reasonable
expenses.
All costs of proxy solicitation, including (a) expenses
relating to the preparation, printing and mailing of this proxy
statement and the enclosed form of Proxy and Notice of Special
Meeting, (b) the reimbursement of brokerage firms and
others for their expenses in forwarding solicitation material to
the beneficial owners of the Funds shares,
(c) expected payment of approximately $10,000 to
Computershare Fund Services for its services in the distribution
and tabulation of proxies and (d) expenses relating to the
preparation, printing and mailing any additional material
relating to the Meeting which may be furnished to Shareholders
by the Board subsequent to the furnishing of this proxy
statement, has been or will be borne by the Fund. To obtain the
necessary representation of Shareholders at the Meeting,
supplementary solicitations may be made by mail, telephone or
interview by officers of the Fund, the proxy solicitation
service or selected securities dealers. The Fund may pay
additional amounts if other supplementary solicitations are
made. It is anticipated that the cost of any other supplementary
solicitations, if any, will not be material.
SHAREHOLDER PROPOSALS
Under the Funds charter documents, the Fund does not hold
regular meetings of the Shareholders. A Shareholder proposal
intended to be presented at any meeting hereafter called must be
received at the Funds offices a reasonable time before the
Fund begins to print and mail its proxy materials for that
meeting, in order to be considered for inclusion in the
Funds proxy statement and form of proxy relating to such
meeting. If a Shareholder fails to submit the proposal by such
date, the Fund will not be required to provide any information
regarding the nature of the proposal in its proxy statement, and
the proposal will not be considered at that next meeting of
Shareholders.
Proposals should be sent to the Secretary of the Fund at 1200
17th Street, Suite 1000, Denver, Colorado 80202. The
submission by a Shareholder of a proposal for inclusion in a
proxy statement does not guarantee that it will be included.
Shareholder proposals are subject to certain regulations under
the federal securities laws.
13
OTHER MATTERS
The Board is not aware of any matters to come before the
Meeting, other than those specified in the Notice of Special
Meeting. However, if any other matter requiring a vote of the
Shareholders should arise at the Meeting, it is the intention of
the persons named in the accompanying Proxy to vote such Proxy
in accordance with their best judgment.
NOTICE TO BANKS, BROKER-DEALERS AND
VOTING TRUSTEES AND THEIR NOMINEES
Please advise the Fund whether other persons are the beneficial
owners of the Shares for which proxies are being solicited from
you, and, if so, the number of copies of this proxy statement
and other soliciting materials you wish to receive in order to
supply copies to the beneficial owners of the Shares.
IT IS IMPORTANT THAT PROXIES BE RETURNED PROMPTLY.
SHAREHOLDERS, WHETHER OR NOT THEY EXPECT TO ATTEND THE MEETING
IN PERSON, ARE URGED TO VOTE BY INTERNET, TELEPHONE OR MAIL AS
DESCRIBED ON THE ENCLOSED PROXY CARD. BY VOTING PROMPTLY YOU CAN
HELP THE COMPANY AVOID THE EXPENSE OF FOLLOW-UP MAILINGS TO
ENSURE A QUORUM SO THAT THE MEETING CAN BE HELD. SHAREHOLDERS
WHO ATTEND THE MEETING MAY REVOKE A PRIOR PROXY AND VOTE THEIR
PROXY IN PERSON AS SET FORTH IN THIS PROXY STATEMENT.
ATTENDANCE AT THE MEETING
If you plan to attend the Meeting in person, please indicate
your intention when you vote by Internet, telephone or where
indicated on the enclosed Proxy.
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By Order of the Board of Trustees |
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Denver, Colorado
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Andrew B. Shaffer, |
Dated: March 11, 2005
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President, Secretary, Treasurer and Trustee |
14
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PROXY CARD
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COLORADO BONDSHARES A TAX-EXEMPT FUND
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PROXY CARD |
1200 17th Street, Suite 1000, Denver, Colorado 80202
SPECIAL MEETING DATE: APRIL 8, 2005
THIS PROXY IS SOLICITED ON BEHALF OF THE FUNDS BOARD OF TRUSTEES
The undersigned shareholder of Colorado BondShares A Tax-Exempt Fund (the Fund), a
Massachusetts business trust, hereby constitutes and appoints Andrew B. Shaffer and Fred R. Kelly,
Jr., and each of them, proxies, with full power of substitution, for and on behalf of the
undersigned to vote, as designated below, according to the number of units of beneficial interest
in the Fund (Shares) held of record by the undersigned on March 2, 2005, and as fully as the
undersigned would be entitled to vote if personally present, at the Special Meeting of
Shareholders to be held in Denver, Colorado on April 8, 2005 at 10:30 a.m. local time, and at any
postponements or adjournments thereof.
This Proxy when properly executed will be voted in the manner directed herein by the undersigned.
If properly executed and no direction is made, this Proxy will be voted IN FAVOR of the election
of all listed nominees to the Board of Trustees and FOR each of the other items set forth on the
Proxy. If you are voting via the Internet or telephone, you will need to provide the number in
the shaded box.
TO VOTE VIA THE INTERNET: go to https://vote.proxy-direct.com
TO VOTE VIA THE TELEPHONE: call 1-866-241-6192
Note: Please sign exactly as name appears hereon. When shares are held by joint tenants, both
should sign. Executors, administrators, trustees and other fiduciaries, and persons signing on
behalf of corporations or partnerships, should so indicate when signing.
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Signature |
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Signature of joint owner, if any |
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Date
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15065_CBS |
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YES |
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NO |
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I PLAN TO ATTEND THE MEETING. |
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TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK. Example: n
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1.
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Election of Trustees:
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FOR
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AGAINST
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FOR ALL |
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ALL
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ALL
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EXCEPT |
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01 George N. Donnelly
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02 Bruce G. Ely
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03 James R. Madden
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04 Andrew B. Shaffer |
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If you do not wish your shares voted FOR a particular nominee, mark the For All Except box
and write the nominees number on the line provided below. Your shares will be voted for the
remaining nominee(s). |
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FOR
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AGAINST
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ABSTAIN |
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2. |
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Proposal to ratify the selection of Anton Collins Mitchell LLP as the Funds independent
auditors for the fiscal year ending September 30, 2005. |
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3. |
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In the discretion of such proxy holders, upon such other business as may properly come
before the Meeting or any and all postponements or adjournments thereof. |
To save the Fund additional vote solicitation expenses, please vote via the Internet, by telephone or sign, date and return this Proxy
promptly, using the enclosed envelope.
15065_CBS