SCHEDULE 14A INFORMATION
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Northern Lights Variable Trust
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Northern Lights Variable Trust
17605 Wright Street
Omaha, NE 68154-1150
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
To Be Held September 10, 2013
The Board of Trustees of the Northern Lights Variable Trust, an open-end management investment company organized as a Delaware statutory trust (the Trust), has called a Special Meeting of the Shareholders of each series of the Trust listed on Schedule A hereto (each a Fund and collectively the Funds as defined on Schedule A) (the Meeting), to be held at the offices of the Trusts administrator, 80 Arkay Drive, Suite 110, Hauppauge, NY 11788, on September 10, 2013 at 10:00 a.m., Eastern time, for the following purposes:
Proposals | Funds Voting | Recommendation of the Board of Trustees |
1. To elect Mark H. Taylor, John V. Palancia, Andrew Rogers, Mark D. Gersten, and Mark Garbin to the Board of Trustees of the Trust. | All Funds | FOR |
2. To transact such other business as may properly come before the meeting or any adjournments or postponements thereof. | All Funds | FOR |
Shareholders of record at the close of business on July 26, 2013 are entitled to notice of, and to vote at, the Meeting and any adjournments or postponements thereof. The notice of the Meeting, Proxy Statement and accompanying form of proxy will first be mailed to shareholders of the Funds on or about August 9, 2013.
By Order of the Board of Trustees
James P. Ash, Esq., Secretary
August 5, 2013
YOUR VOTE IS IMPORTANT
To assure your representation at the meeting, please complete the enclosed proxy and return it promptly in the accompanying envelope or by calling the number listed on your proxy card, whether or not you expect to be present at the meeting. If you attend the meeting, you may revoke your proxy and vote your shares in person.
SCHEDULE A
CURRENT FUNDS |
· 7Twelve Balanced Portfolio · Adaptive Allocation Portfolio · BCM Portfolios: o BCM Decathlon Conservative Portfolio o BCM Decathlon Moderate Portfolio o BCM Decathlon Aggressive Portfolio · BTS Tactical Fixed Income VIT Fund · Changing Parameters Portfolio · Innealta o Innealta Capital Country Rotation Portfolio o Innealta Capital Sector Rotation Portfolio · JNF: o JNF Equity Portfolio o JNF Balanced Portfolio |
· Mariner Hyman Beck Portfolio · Power Income VIT Fund · Probabilities VIT Fund · TOPSTM: o TOPS® Capital Preservation ETF Portfolio o TOPS®Balanced ETF Portfolio o TOPS® Moderate Growth ETF Portfolio o TOPS® Growth ETF Portfolio o TOPS®Aggressive Growth ETF Portfolio o TOPS® Managed Risk Balanced ETF Portfolio o TOPS® Managed Risk Growth ETF Portfolio o TOPS® Managed Risk ETF Portfolio |
Northern Lights Variable Trust
17605 Wright Street
Omaha, NE 68154-1150
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PROXY STATEMENT
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SPECIAL MEETING OF SHAREHOLDERS
To Be Held September 10, 2013
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INTRODUCTION
This Proxy Statement is furnished in connection with the solicitation of proxies by the Board of Trustees (the Board or the Trustees) of Northern Lights Variable Trust (the Trust), for use at the Special Meeting of the Shareholders of each series listed on Schedule A hereto (each a Fund and collectively the Funds as defined on Schedule A) of the Trust (the Meeting) to be held at the offices of the Trusts administrator, 80 Arkay Drive, Suite 110, Hauppauge, NY 11788, on September 10, 2013 at 10:00 a.m., Eastern time, and at any and all adjournments thereof. The Notice of Meeting, Proxy Statement and accompanying form of proxy will be mailed to shareholders on or about August 9, 2013.
The Meeting has been called by the Board of Trustees of the Trust for the following purposes:
Proposals | Funds Voting |
1. To elect Mark H. Taylor, John V. Palancia, Andrew Rogers, Mark D. Gersten, and Mark Garbin to the Board of Trustees of the Trust. | All Funds |
2. To transact such other business as may properly come before the meeting or any adjournments or postponements thereof. | All Funds |
The Notice of Meeting, Proxy Statement and accompanying form of proxy will be mailed to shareholders on or about August 9, 2013.
The Meeting has been called by the Board of Trustees of the Trust for the election of five Trustees to the Board of Trustees, which will expand the Board of Trustees from five to eight Trustees. The Meeting also has been called for the transaction of such other business as may properly come before the Meeting or any adjournments thereof. Only shareholders of record at the close of business on July 26, 2013 (the Record Date) are entitled to notice of, and to vote at, the Meeting and any adjournment(s) or postponement(s) thereof.
Important Notice Regarding the Availability of Proxy Materials for the Meeting A copy of the Notice of Shareholder Meeting, the Proxy Statement and Proxy Voting Ballot are available at www.proxyonline.com/docs/nlvt.pdf.com. A copy of the most recent annual reports and semi-annual reports of each of the Funds of the Trust, including financial statements and schedules, is available at no charge by sending a written request to the applicable Fund at 17605 Wright Street Omaha, NE 68154-1150 or by calling 1-402-493-4603. |
PROPOSAL 1
ELECTION OF TRUSTEES
In this proposal, shareholders of the Funds are being asked to elect Mark H. Taylor, John V. Palancia, Andrew Rogers, Mark D. Gersten, and Mark Garbin (each a Nominee, together the Nominees) to the Board of Trustees of the Trust. Each Nominee has agreed to serve on the Board of Trustees for an indefinite term.
Mr. Taylor and Mr. Palancia are incumbent Trustees, having been appointed to that position by the Board on November 15, 2007 and December 14, 2011, respectively. The Investment Company Act of 1940, as amended (the 1940 Act) requires a certain percentage of the Trustees to have been elected by shareholders before the Board can appoint any new Trustees. To facilitate future compliance with this requirement, the Board of Trustees now proposes to have shareholders elect Mr. Taylor and Mr. Palancia to their current positions.
Mr. Rogers, Mr. Gersten and Mr. Garbin were nominated for election to the Board by the Nominating Committee (the Nominating Committee) of the Board of Trustees. The Nominating Committee consists of four current Trustees, Anthony J. Hertl, Gary W. Lanzen, Mark H. Taylor, John V. Palancia, each of whom is not an interested person of the Trust as that term is defined in Section 2(a)(19) of the 1940 Act (referred to hereafter as Independent Trustees). For the purposes of evaluating the qualifications of candidates to the Board and of nominating qualified candidates for independent trustee membership on the Board, the Audit Committee of the Trust serves as the Nominating Committee.
The Nominating Committee, at a meeting held on April 24, 2013, recommended to the Board that Mr. Rogers, Mr. Gersten and Mr. Garbin be nominated to the Board of Trustees. The Board approved the nomination at the same meeting. If elected, Mr. Gersten and Mr. Garbin will be considered Independent Trustees, and Mr. Rogers will be an interested person of the Trust (Interested Trustee) as that term is defined under the 1940 Act, because of his affiliation with Gemini Fund Services, LLC.
Information about the Nominees
Below is information about each Nominee and the attributes that qualify each to serve as a Trustee. The information provided below is not all-inclusive. Many Trustee attributes involve intangible elements, such as intelligence, work ethic and the willingness to work together, as well as the ability to communicate effectively, exercise judgment, ask incisive questions, manage people and problems, and develop solutions. The Board does not believe any one factor is determinative in assessing a Trustees qualifications, but that the collective experiences of the Nominees makes each highly qualified.
Generally, the Trust believes that the Nominees are competent to serve because of eachs individual overall merits including: (i) experience, (ii) qualifications, (iii) attributes and (iv) skills. The Board believes each Nominee possesses experiences, qualifications, and skills valuable to the Funds. Each Nominee has substantial business and/or academic experience, effective leadership skills and ability to critically review, evaluate and assess information.
New Interested Trustee Nominee
The Nominating Committee concluded that Mr. Rogers should serve as a Trustee of the Trust because he has more than 20 years of experience in the financial services industry serving in various roles. He has served as the President of the Trust since 2006, and he is currently the Chief Executive Officer of Gemini Fund Services, LLC, which provides fund administration, fund accounting, transfer agency and shareholder servicing services to the Funds of the Trust. Prior to joining Gemini Fund Services, LLC, Mr. Rogers was a Vice President, Compliance Officer, and Accounting Manager at J.P. Morgan Chase and Co. for almost four years, where he was responsible for approximately 60 funds with approximately $40 billion in assets. Prior to that, Mr. Rogers was employed at Alliance Capital Management Holdings L.P. as Financial Reporting Manager for almost four years, where he was responsible for the financial statements of mutual funds and separate accounts with assets exceeding $30 billion. These experiences were favorable factors in determining that Mr. Rogers should be elected to the Board.
Additional information about Mr. Rogers is set forth in the following table:
Name, Address and Year of Birth | Position/Term of Office | Principal Occupation During the Past Five Years | Number of Portfolios in Fund Complex* Overseen by Trustee | Other Directorships held by Trustee During the Past Five Years |
Andrew Rogers 80 Arkay Drive Hauppauge, NY 11788 | Nominee; President Since 2006 | Chief Executive Officer, Gemini Fund Services, LLC (since 2012); President and Manager, Gemini Fund Services, LLC (2006 - 2012); Formerly Manager, Northern Lights Compliance Services, LLC (2006 2008); and President and Manager, GemCom LLC (2004 - 2011). | N/A | None |
* The term Fund Complex includes the Northern Lights Fund Trust, Northern Lights Fund Trust II, Northern Lights Fund Trust III, Northern Lights ETF Trust, and the Northern Lights Variable Trust.
New Independent Trustee Nominees
The Nominating Committee concluded that Mr. Gersten should serve as a Trustee of the Trust because he has more than 30 years of experience in the financial services industry serving in various roles. Currently an independent consultant to clients in the investment management industry, Mr. Gersten possesses deep expertise in fund operations and third party engagements. Prior to 2012, Mr. Gersten spent the last 26 years in various executive roles at AllianceBernstein LP, including Senior Vice President Global Fund Administration and Treasurer and Chief Financial Officer of Mutual Funds. While at AllianceBernstein, he directed all administrative and operational activities consisting of 1940 Act open-end, closed-end, offshore funds, (Luxembourg, Japan and Korea) hedge and private equity funds products. Prior to his joining AllianceBernstein, Mr. Gersten held key industry positions at Prudential-Bache Securities and PriceWaterhouseCoopers. Mr. Gersten is a certified public accountant and holds an MBA in accounting. These experiences were favorable factors in determining that Mr. Gerstein should be elected to the Board.
The Nominating Committee concluded that Mr. Garbin should serve as a Trustee of the Trust because he has more than 20 years of experience in corporate balance sheet and income statement risk management for large asset managers. Mr. Garbin has extensive derivatives experience and has provided consulting services to alternative asset managers. He is both a Chartered Financial Analyst and Professional Risk Manager charterholder and holds advanced degrees in international business. These experiences were favorable factors in determining that Mr. Garbin should be elected to the Board.
Additional information about Mr. Gersten and Mr. Garbin is set forth in the following table:
Name, Address and Year of Birth | Position/Term of Office | Principal Occupation During the Past Five Years | Number of Portfolios in Fund Complex* Overseen by Trustee | Other Directorships held by Trustee During the Past Five Years |
Mark D. Gersten |
Nominee | Independent Consultant (since 2012); Senior Vice President Global Fund Administration Mutual Funds & Alternative Funds, AllianceBernstein LP (1985 2011) | N/A |
Schroder Global Series Trust and Two Roads Shared Trust (since 2012) |
Mark Garbin | Nominee |
Managing Principal, Coherent Capital Management LLC (since 2007); Managing Director and Head of Equity Derivatives -Americas, Rabobank International (2006-2007) |
N/A |
Two Roads Shared Trust (since 2012) |
* The term Fund Complex includes the Northern Lights Fund Trust, Northern Lights Fund Trust II, Northern Lights Fund Trust III, Northern Lights ETF Trust, and the Northern Lights Variable Trust.
Incumbent Independent Trustee Nominees
The Nominating Committee concluded that Mr. Taylor should continue to serve as a Trustee of the Trust because he has over two decades of academic experience in the accounting and auditing areas. Mr. Taylor also holds a Ph.D. in Business Administration from the Karl Eller School of Management at the University of Arizona, and Masters and Undergraduate degrees in accounting from Brigham Young University. Further, Mr. Taylor has been Professor of Accountancy at the Weatherhead School of Management, Case Western (since July 2009) and Begley Endowed Chair in Accounting at Creighton University (2002-2009). Mr. Taylor is also President-elect of the Auditing Section of the American Accounting association, and recently concluded service as a member of the Auditing Standards Board of the American Institute of Certified Public Accountants. Additionally, Mr. Taylor has served as an Academic Fellow in the Professional Practice Group of the Office of the Chief Accountant at the Securities and Exchange Commission in Washington D.C., currently serves as Director and Audit Committee Chair for the Northern Light Fund Trust III and Director and Audit Committee member of the board on the Ladenburg Thalmann Alternative Strategies Fund, and has published numerous articles in leading academic and professional journals. Finally, Mr. Taylor is a member of the American Accounting Association and the American Institute of Certified Public Accountants, and is an Academic Fellow at the National Corporate Governance Center, Kennesaw State University. These experiences, together with Mr. Taylors understanding of the Trust, having served as a Trustee since 2007, were favorable factors in determining that Mr. Taylor should be re-elected to the Board.
The Nominating Committee concluded that Mr. Palancia should continue to serve as a Trustee of the Trust because he has more than 36 years of experience in the financial services industry, including at companies such as such as Merrill Lynch, Pierce, Fenner & Smith Inc. Besides having an in-depth knowledge of Broker Dealer operations, Mr. Palancia also most recently served as Director of Global Futures/Derivatives Operations Control, Margin and Collateral Management. Further, Mr. Palancia served in various management capacities including Commodity Futures Branch Office, Futures Risk & Credit, and Precious Metals Trading & Support. Mr. Palancia has also held various industry registrations in both Futures and Securities and has been a member of the Futures Industry Association. These experiences, together with Mr. Palancias understanding of the Trust, having served as a Trustee since 2011, were favorable factors in determining that Mr. Palancia should be re-elected to the Board.
The following table provides additional information regarding the incumbent Independent Trustee Nominees.
Name, Address and Year of Birth | Position/Term of Office* | Principal Occupation During the Past Five Years | Number of Portfolios in Fund Complex** Overseen by Trustee | Other Directorships held by Trustee During the Past Five Years |
Mark H. Taylor | Trustee Since 2007 | Andrew D. Braden Professor of Accounting and Auditing, Weatherhead School of Management, Case Western Reserve University (since 2009); John P. Begley Endowed Chair in Accounting, Creighton University (2002 2009); Former member of the AICPA Auditing Standards Board, AICPA (2008-2011). | 111 | Ladenburg Thalmann Alternative Strategies Fund (since 2010); Lifetime Achievement Mutual Fund, Inc. (LFTAX) (Director and Audit Committee Chairman) (2007-2012); NLFT III (since February 2012); Northern Lights Fund Trust (since 2007) |
John V. Palancia | Trustee Since 2011 | Retired (since 2011). Formerly, Director of Futures Operations, Merrill Lynch, Pierce, Fenner & Smith Inc. (1975-2011). | 111 | Northern Lights Fund Trust (since 2011); NLFT III (since February 2012); Ladenburg Thalmann Alternative Strategies Fund (since 2012) |
* The term of office for each Trustee and officer listed above will continue indefinitely until the individual resigns or is removed.
** The term Fund Complex includes the Northern Lights Fund Trust, Northern Lights Fund Trust II, Northern Lights Fund Trust III, Northern Lights ETF Trust, and the Northern Lights Variable Trust.
Other Principal Officers of the Trust
Name, Address and Year of Birth | Position/Term of Office* | Principal Occupation During the Past Five Years | Number of Portfolios in Fund Complex ** Overseen by Trustee | Other Directorships held by Trustee During the Past Five Years |
Kevin E. Wolf | Treasurer Since 2006 | President, Gemini Fund Services, LLC (since 2012); Director of Fund Administration, Gemini Fund Services, LLC (2006 - 2012); and Vice-President, GemCom, LLC (since 2004). | N/A | N/A |
James P. Ash | Secretary Since 2011 | Senior Vice President, Gemini Fund Services, LLC (since 2012); Vice President, Gemini Fund Services, LLC (2011 - 2012); Director of Legal Administration, Gemini Fund Services, LLC (2009 - 2011); Assistant Vice President of Legal Administration, Gemini Fund Services, LLC (2008 - 2011). | N/A | N/A |
Lynn Bowley, | Chief Compliance Officer | Compliance Officer of Northern Lights Compliance Services, LLC (since 2007); Vice President of Investment Support Services for Mutual of Omaha Companies (2002 2006). | N/A | N/A |
* The term of office for each Trustee and officer listed above will continue indefinitely until the individual resigns or is removed.
** The term Fund Complex includes the Northern Lights Fund Trust, Northern Lights Fund Trust II, Northern Lights Fund Trust III, Northern Lights ETF Trust, and the Northern Lights Variable Trust.
Andrew Rogers, a Nominee, also serves as an officer of the Trust. He has been President since 2006. More information is available in New Interested Trustee Nominee above.
Equity Securities Owned by Trustees and Nominees
The following tables set forth the aggregate dollar range of equity securities owned by each Trustee and Nominee as of July 26, 2013.
Interested Trustees and Nominees
Name of Trustee | Dollar Range of Equity Securities in the Funds* | Aggregate Dollar Range of Equity Securities in All Registered Investment Companies Overseen by Trustee in Family of Investment Companies |
Michael M. Miola | None | None |
Andrew Rogers | None | None |
Independent Trustees and Nominees
Name of Trustee | Dollar Range of Equity Securities in the Funds* | Aggregate Dollar Range of Equity Securities in All Registered Investment Companies Overseen by Trustee in Family of Investment Companies |
Anthony J. Hertl | None | None |
Gary W. Lanzen | None | None |
Mark H. Taylor | None | None |
John V. Palancia | None | None |
Mark D. Gersten | None | None |
Mark Garbin | None | None |
*Ownership disclosure is made using the following ranges: None; $1 - $10,000; $10,001 - $50,000; $50,001 - $100,000 and over $100,000.
Trustee Compensation
Effective April 1, 2013, each Trustee who is not affiliated with the Trust or an investment adviser to any series of the Trust will receive a quarterly fee of $4,875, plus $2,500 per special meeting, as well as reimbursement for any reasonable expenses incurred attending meetings of the Board of Trustees, to be paid in advance of each calendar quarter. Prior to April 1, 2013 each Trustee who is not affiliated with the Trust or an adviser received a quarterly fee of $3,500. The Interested Trustees of the Trust receive no compensation for their services as Trustees. None of the executive officers receive compensation from the Trust. In addition to the quarterly fees and reimbursements, each of the Lead Independent Trustee and the Audit Committee Chairman receives a $10,000 additional annual fee, paid quarterly.
The table below details the amount of compensation the Trustees received from the Trust during the fiscal year ended December 31, 2012. The Board held 10 meetings during the fiscal year ended December 31, 2012. All of the Independent Trustees attended all of the Board meetings during the fiscal year ended December 31, 2012. Mr. Rogers, Mr. Gersten and Mr. Garbin were not Trustees during the fiscal year ended December 31, 2012, so they did not receive any compensation from the Trust, and they did not attend any board meetings as Trustees. The Trust does not have a bonus, profit sharing, pension or retirement plan.
Interested Trustee
Name and Position | Aggregate Compensation From Trust * | Pension or Retirement Benefits Accrued as Part of Funds Expenses | Estimated Annual Benefits Upon Retirement | Total Compensation From Trust and Fund Complex** Paid to Trustees |
Michael M. Miola | None | None | None | None |
Independent Trustees
Name and Position | Aggregate Compensation From Trust * | Pension or Retirement Benefits Accrued as Part of Funds Expenses | Estimated Annual Benefits Upon Retirement | Total Compensation From Trust and Fund Complex** Paid to Trustees |
Anthony J. Hertl | $17,000 | None | None | $115,000 |
Gary Lanzen | $13,000 | None | None | $95,000 |
Mark H. Taylor | $13,000 | None | None | $109,000 |
John V. Palancia | $13,000 | None | None | $105,333 |
*There are currently multiple series comprising the Trust. Trustees fees are allocated equally to each Fund in the Trust.
**The term Fund Complex includes the Northern Lights Fund Trust, Northern Lights Fund Trust II, Northern Lights Fund Trust III, Northern Lights ETF Trust and the Northern Lights Variable Trust.
Leadership Structure and Board of Trustees
The Trust is led by Mr. Hertl, an Independent Trustee, who has served as the Chairman of the Board since June 2013. The Board of Trustees is currently comprised of one interested trustee and four Independent Trustees. Under certain 1940 Act governance guidelines that apply to the Trust, the Independent Trustees meet in executive session, at least quarterly. Under the Trusts Agreement and Declaration of Trust and By-Laws, the Chairman of the Board is responsible for (a) presiding at board meetings, (b) calling special meetings on an as-needed basis, (c) execution and administration of Trust policies including (i) setting the agendas for board meetings and (ii) providing information to board members in advance of each board meeting and between board meetings. Generally, the Trust believes it best to have a non-executive Chairman of the Board, who together with the President (principal executive officer), are seen by our shareholders, business partners and other stakeholders as providing strong leadership. The Trust believes that its Independent Chairman, the independent chair of the Audit Committee, and, as an entity, the full Board of Trustees, provide effective leadership that is in the best interests of the Trust, its Funds and each shareholder.
Board Risk Oversight
The Board of Trustees has a standing independent Audit Committee with an independent chair. The Board is responsible for overseeing risk management, and the full Board regularly engages in discussions of risk management and receives compliance reports that inform its oversight of risk management from its Chief Compliance Officer at quarterly meetings and on an ad hoc basis, when and if necessary. The Audit Committee considers financial and reporting risk within its area of responsibilities. Generally, the Board believes that its oversight of material risks is adequately maintained through the compliance-reporting chain where the Chief Compliance Officer is the primary recipient and communicator of such risk-related information.
Audit Committee
The Board has an Audit Committee that consists of all the Independent Trustees. The Audit Committees responsibilities include: (i) recommending to the Board the selection, retention or termination of the Trusts independent auditors; (ii) reviewing with the independent auditors the scope, performance and anticipated cost of their audit; (iii) discussing with the independent auditors certain matters relating to the Trusts financial statements, including any adjustment to such financial statements recommended by such independent auditors, or any other results of any audit; (iv) reviewing on a periodic basis a formal written statement from the independent auditors with respect to their independence, discussing with the independent auditors any relationships or services disclosed in the statement that may impact the objectivity and independence of the Trusts independent auditors and recommending that the Board take appropriate action in response thereto to satisfy itself of the auditors independence; and (v) considering the comments of the independent auditors and managements responses thereto with respect to the quality and adequacy of the Trusts accounting and financial reporting policies and practices and internal controls. The Audit committee operates pursuant to an Audit Committee Charter. The Audit Committee is responsible for seeking and reviewing nominee candidates for consideration as Independent Trustees as is from time to time considered necessary or appropriate. The Audit Committee generally will not consider shareholder nominees. The Audit Committee is also responsible for reviewing and setting Independent Trustee compensation from time to time when considered necessary or appropriate. During the 2012 calendar year, the Audit Committee held 12 meetings.
For the purposes of evaluating the qualifications of candidates to the Board and of nominating qualified candidates for independent trustee membership on the Board, the Audit Committee serves as the Nominating Committee. The Board has not set specific minimum qualifications that must be met by a Trustee nominee. When evaluating a person as a potential nominee to serve as a Trustee, the Board may consider, among other factors, (i) whether the person is independent and whether the person is otherwise qualified under applicable laws and regulations to serve as a Trustee; (ii) whether the person is willing to serve, and willing and able to commit the time necessary for the performance of the duties of a Trustee; (iii) the contribution that the person can make to the Board and the Trust, with consideration being given to the persons business experience, education and such other factors as the Trustees may consider relevant; (iv) the character and integrity of the person; (v) desirable personality traits, including independence, leadership and the ability to work with the other Trustees; and (vi) any other factors deemed relevant and consistent with the 1940 Act. The process of identifying nominees involves the consideration of candidates recommended by one or more of the following sources: current Trustees, officers, and any other source the Trustees consider appropriate. The Trustees seek diversity on the Board in terms of skills and experience and other factors.
Legal Proceedings
On May 2, 2013, the SEC filed an order instituting settled administrative proceedings (the Order) against certain current Trustees of the Trust (Mr. Hertl, Mr. Lanzen, Mr. Miola and Mr. Taylor), and one former Trustee. To settle the SECs charges, the named Trustees agreed to engage an independent compliance consultant to address the violations found in the Order. The named Trustees agreed to settle with the SEC without admitting or denying the SECs findings, while agreeing to cease and desist from committing or causing any violations and any future violations of those provisions. There were no allegations that shareholders suffered any monetary harm. The SEC charges were not against any advisers or any Fund.
The Order found that, on certain occasions during the period January 2009 to December 2010, disclosures included in shareholder reports (concerning the Trustees adviser evaluation process under Section 15(c) of the 1940 Act) filed by certain Funds contained boilerplate disclosures that were materially untrue or misleading in violation of Section 34(b) of the 1940 Act. These disclosures were included in the fund shareholder reports based on board minutes drafted by the Trusts administrator, reviewed by the Trusts outside counsel, and then reviewed and approved by the Trustees. The Order found that the named Trustees therefore were a cause of these violations.
The Order found that, during the relevant period, the four named Trustees were also a cause of violations of Rule 38a-1(a)(1) under the 1940 Act, which requires registered investment companies to adopt and implement written compliance policies and procedures. Specifically, the Order found that the named Trustees failed to implement certain policies and procedures of the Trust that required the funds CCO to provide the advisers compliance manuals to the named Trustees for their review or, as an alternative, summaries of the compliance programs. Rather than following this process, the Order found that the named Trustees approval of the advisers compliance programs was based primarily on their review of a brief written statement prepared by the Trusts compliance service provider and a verbal representation by said service provider that such manuals were adequate.
The Board of Trustees of the Trust, including the Independent Trustees, unanimously recommends that shareholders of each Fund vote FOR the election of the Nominees to the Board of Trustees.
OTHER INFORMATION
OPERATION OF THE TRUST
Northern Lights Variable Trust is an open-end investment management company organized as a Delaware statutory trust and formed by an Agreement and Declaration of Trust on November 2, 2005. The Trusts principal executive offices are located at 17605 Wright Street, Suite 2, Omaha, Nebraska 68130. The Board of Trustees supervises the business activities of the Funds. Like other mutual fund trusts, the Trust retains various organizations to perform specialized services. The Trust currently retains various investment advisers for the Funds whose activities it oversees. The name and address of each investment adviser is provided in Schedule A. Northern Lights Distributors, LLC, located at 17605 Wright Street, Omaha, Nebraska, serves as principal underwriter and distributor of the Funds of the Trust. Gemini Fund Services, LLC provides the Funds of the Trust with transfer agent, accounting, and administrative services. Northern Lights Compliance Services, LLC provides the Funds of the Trust with compliance services.
THE PROXY
The Board of Trustees solicits proxies so that each shareholder has the opportunity to vote on the proposals to be considered at the Meeting. A proxy for voting your shares at the Meeting is enclosed. The shares represented by each valid proxy received in time will be voted at the meeting as specified. If no specification is made, the shares represented by a duly executed proxy will be voted for the election of Mark H. Taylor, John V. Palancia, Andrew Rogers, Mark D. Gersten, and Mark Garbin to the Board, and, at the discretion of the holders of the proxy on any other matter that may come before the meeting that the Trust did not have notice of a reasonable time prior to the mailing of this Proxy Statement. You may revoke your proxy at any time before it is exercised by (1) submitting a duly executed proxy bearing a later date, (2) submitting a written notice to the President of the Trust revoking the proxy, or (3) attending and voting in person at the Meeting.
VOTING SECURITIES AND VOTING
As of the Record Date, the number of shares of beneficial interest of the Funds shown on Schedule A were issued and outstanding.
All shareholders of record of the Funds on the Record Date are entitled to vote at the Meeting on each proposal. Each shareholder is entitled to one (1) vote per share held, and fractional votes for fractional shares held, on any matter submitted to a vote at the Meeting.
Approval of Proposal 1 requires the affirmative vote of a plurality of all votes at the Meeting. Under this plurality system, vacant Trustee positions are filled by the nominees who receive the largest number of votes, with no majority approval requirement, until all vacancies are filled.
Abstentions and broker non-votes (i.e. shares held by brokers or nominees, typically in street name, as to which (i) instructions have not been received from the beneficial owners or persons entitled to vote and (ii) the broker or nominee does not have discretionary voting power on a particular matter) will be treated as present for purposes of determining a quorum and as votes against a proposal. In addition, under the rules of the New York Stock Exchange (NYSE), if a broker has not received instructions from beneficial owners or persons entitled to vote and the proposal to be voted upon may affect substantially a shareholder's rights or privileges, the broker may not vote the shares as to that proposal even if it has discretionary voting power. As a result, these shares also will be treated as broker non-votes for purposes of proposals that may affect substantially a shareholder's rights or privileges (but will not be treated as broker non-votes for other proposals, including adjournment of the special meeting). The NYSE does not consider the proposals to be voted upon at the Meeting to be non-routine matters that affect substantially a shareholders' rights or privileges. Consequently, brokers holding shares of the Funds on behalf of clients may vote absent instructions from the beneficial owners of the shares.
Treating broker non-votes as votes against a proposal can have the effect of causing shareholders who choose not to participate in the proxy vote to prevail over shareholders who cast votes or provide voting instructions to their brokers or nominees. Because Trustees are elected by a plurality, non-votes and abstentions will have no effect on Proposal 1.
If (a) a quorum is not present at the meeting, or (b) a quorum is present but sufficient votes in favor of a proposal have not been obtained, then the meeting may be adjourned from time to time by the vote of a majority of the shares represented at the Special Meeting, whether or not a quorum is present, to permit further solicitation of proxies. The persons named as proxies may also adjourn the meeting for any other reason in their discretion. Any adjourned meeting may be held, within a reasonable time after the date set for the original Meeting, without the necessity of further notice unless a new record date of the adjourned Meeting is fixed. The persons named as proxies will vote those proxies that such persons are required to vote FOR the proposal, as well as proxies for which no vote has been directed, in favor of such an adjournment and will vote those proxies required to be voted AGAINST such proposal against such adjournment. In determining whether to vote for adjournment, the persons named as proxies shall consider all relevant factors, including the nature of the proposal, the percentage of votes then cast, the percentage of negative votes then cast, the nature of the proposed solicitation activities and the nature of the reasons for such further solicitation, in determining that an adjournment and additional solicitation is reasonable and in the interests of shareholders. At any adjourned Meeting, the Trust may transact any business which might have been transacted at the original Meeting.
The individuals named as proxies will vote in accordance with the shareholder's direction, as indicated thereon, if the proxy card is received and is properly executed. If a shareholder properly executes a proxy and gives no voting instructions with respect to a proposal, the shares will be voted in favor of such proposal. The proxies, in their discretion, may vote upon such other matters as may properly come before the Meeting. The Board of Trustees of the Trust is not aware of any other matters to come before the Meeting.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
As of the Record Date, the following shareholders were beneficial owners of 5% or more of the outstanding shares of the Trust listed because they possessed voting or investment power with respect to such shares:
Name and Address of Beneficial Owner | Number of Shares Owned | Percent of Trust |
Ohio National Life Insurance Co. PO Box 237 Cincinnati, OH 45242 | 160,888,395.231 | 79.61% |
Jefferson National Life Insurance Co. 10350 Ormsby Park Place Louisville, KY 40223 | 14,460,594.414 | 7.15% |
Shareholders owning more than 25% of the shares of the Trust are considered to control the Trust, as that term is defined under the 1940 Act. Persons controlling the Trust can determine the outcome of any proposal submitted to the shareholders for approval.
SECURITY OWNERSHIP OF MANAGEMENT
To the best knowledge of the Trust, there were no Trustees, Nominees or officers of the Trust who were the owners of more than 1% of the outstanding shares of the Trust on the Record Date.
SHAREHOLDER PROPOSALS
The Trust has not received any shareholder proposals to be considered for presentation at the Meeting. Under the proxy rules of the Securities & Exchange Commission, shareholder proposals may, under certain conditions, be included in the Trusts Proxy Statement and proxy for a particular meeting. Under these rules, proposals submitted for inclusion in the Trusts proxy materials must be received by the Trust within a reasonable time before the solicitation is made. The fact that the Trust receives a shareholder proposal in a timely manner does not ensure its inclusion in its proxy materials, because there are other requirements in the proxy rules relating to such inclusion. You should be aware that annual meetings of shareholders are not required as long as there is no particular requirement under the 1940 Act, which must be met by convening such a shareholder meeting. Any shareholder proposal should be sent to James P. Ash, Esq., Secretary, Northern Lights Variable Trust, c/o Gemini Fund Services, LLC, 80 Arkay Drive, Suite 110, Hauppauge, NY 11788.
COST OF SOLICITATION
The Board of Trustees of the Trust is making this solicitation of proxies. The cost of preparing and mailing this Proxy Statement, the accompanying Notice of Special Meeting and proxy and any additional materials relating to the meeting, which is anticipated to total between $35,000 and $40,000, and the cost of soliciting proxies will be borne by the Trust. In addition to solicitation by mail, solicitations also may be made by email, facsimile transmission (fax) or other electronic media, or personal contacts. The Trust will request banks, brokers, custodians, nominees and fiduciaries, to supply proxy materials to the respective beneficial owners of shares of each Fund of whom they have knowledge if the record owner will not or cannot vote, and the Trust will reimburse them for their expenses in so doing. Certain officers, employees, and agents of the Trust may solicit proxies in person or by telephone, facsimile transmission, or mail, for which they will not receive any special compensation. The Trust has engaged AST Fund Solutions, LLC, a proxy solicitation firm (the Proxy Solicitor) to solicit proxies from brokers, banks, institutional holders and individual shareholders at an anticipated cost of $4,500, including out of pocket expenses, which will be borne by the Trust. Fees and expenses may be greater depending on the effort necessary to obtain shareholder votes.
OTHER MATTERS
The Trusts Board of Trustees knows of no other matters to be presented at the Meeting other than as set forth above. If any other matters properly come before the meeting that the Trust did not have notice of a reasonable time prior to the mailing of this Proxy Statement, the holders of the proxy will vote the shares represented by the proxy on such matters in accordance with their best judgment, and discretionary authority to do so is included in the proxy.
COMMUNICATIONS WITH THE BOARD
A shareholder of the Trust wishing to communicate with the Board may do so in writing, signed by the shareholder and setting forth: (i) the name and address of the shareholder; (ii) the number of shares owned by the shareholder; (iii) the Fund in which the shareholder owns shares; and (iv) if the shares are owned indirectly through a broker or other record owner, the name of the broker or other record owner. These communications should be addressed to the Secretary of the Trust as follows: Secretary, Northern Lights Variable Trust, 17605 Wright Street Omaha, NE 68154-1150100.
The Secretary of the Trust is responsible for collecting, reviewing, and organizing all properly-submitted shareholder communications. With respect to each properly-submitted shareholder communication, the Secretary, in most instances, either will: (i) provide a copy of the communication to the appropriate Committee of the Board or to the full Board at the Committees or Boards next regularly-scheduled meeting; or (ii) if the Secretary determines that the communication requires more immediate attention, forward the communication to the appropriate Committee of the Board or to the full Board promptly after receipt.
The Secretary, in good faith, may determine that a shareholder communication should not be provided to the appropriate Committee of the Board or to the full Board because the communication: (i) does not reasonably relate to the Trust or the Trusts operations, management, activities, policies, service providers, Board of Trustees, or one of the Committees of the Board, officers, or shareholders, or other matters relating to an investment in the Trust; or (ii) is ministerial in nature (such as a request for Trust literature, share data, or financial information).
DELIVERY OF VOTING INSTRUCTIONS
If you and another shareholder share the same address, the Trust may only send one Proxy Statement unless you or the other shareholder(s) request otherwise. Call or write to the Trust if you wish to receive a separate copy of the Proxy Statement, and the Trust will promptly mail a copy to you. You may also call or write to the Trust if you wish to receive a separate proxy in the future or if you are receiving multiple copies now and wish to receive a single copy in the future. For such requests, call the Trusts administrator at (631) 470-2600, or write the Trust at 80 Arkay Drive, Suite 110, Hauppauge, NY 11788.
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BY ORDER OF THE BOARD OF TRUSTEES |
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James P. Ash, Esq., Secretary |
Dated August 5, 2013 |
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SCHEDULE A
Name of Fund |
Adviser and Sub-Advisor Name and Address |
7Twelve Balanced Portfolio |
7Twelve Advisors, LLC 1720 West End Avenue Suite 540 Nashville, TN 37203 |
Adaptive Allocation Portfolio |
Critical Math Advisors, LLC 3840 Quakerbridge Road, Suite 130 Hamilton, N.J. 08619 |
BCM Portfolios BCM Decathlon Conservative Portfolio BCM Decathlon Moderate Portfolio BCM Decathlon Aggressive Portfolio |
Beaumont Financial Partners, LLC d.b.a. BFP Capital Management 20 Walnut Street Wellesley Hills, MA 02481 |
BTS Tactical Fixed Income VIT Fund |
BTS Asset Management, Inc. 420 Bedford Street Lexington, MA 02420 |
Changing Parameters Portfolio |
Changing Parameters, L.L.C. 250 Oak Grove Avenue, Suite A, 2nd floor Menlo Park, CA 94025-2251 |
Innealta Portfolios Innealta Capital Country Rotation Portfolio Innealta Capital Sector Rotation Portfolio |
Al Frank Asset Management, Inc. 12117 Bee Cave Rd., Bldg. 3, #170 Austin, TX 78738 |
JNF Portfolios JNF Equity Portfolio JNF Balanced Portfolio |
JNF Advisors, Inc. 9920 Corporate Campus Drive, Suite 1000 Louisville, Kentucky 40223 Chicago Equity Partners, LLC (Sub-Advisor) 180 North LaSalle Street, Suite 3800 Chicago, IL 60601 |
Mariner Hyman Beck Portfolio |
RJO Investment Management, LLC 222 South Riverside Plaza, Suite 900 Chicago, IL, 60606 |
Power Income VIT Fund |
W.E. Donoghue & Co., Inc. 629 Washington St. Norwood, MA 02060 |
Probabilities VIT Fund |
Probabilities Fund Management, LLC. 1665 Union St., Suite A San Diego, CA 92101 |
TOPS® Portfolios TOPS® Capital Preservation ETF Portfolio TOPS® Balanced ETF Portfolio TOPS® Moderate Growth ETF Portfolio TOPS® Growth ETF Portfolio TOPS® Aggressive Growth ETF Portfolio TOPS® Managed Risk Balanced ETF Portfolio TOPS® Managed Risk Growth ETF Portfolio TOPS® Managed Risk ETF Portfolio |
ValMark Advisers, Inc. 130 Springside Drive Akron, OH 44333 Milliman, Inc. (Sub-Advisor) 71 South Wacker Drive, 31st Floor Chicago, IL 60606 |
Total Shares of the Trust Outstanding : 202,095,400.7 |