def14a-042908.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
Proxy
Statement Pursuant to Section 14(a) of
the
Securities Exchange Act of 1934
Filed
by the Registrant
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Filed
by a Party other than the Registrant
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Check the
appropriate box:
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Preliminary
Proxy Statement
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Confidential, for Use of the
Commission Only (as permitted by Rule 14a-6(e)(2))
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[
X]
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Material Pursuant to Section 240.14a-12
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Excelsior LaSalle Property
Fund, Inc.
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(Name
of Registrant as Specified In Its Charter)
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(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
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Payment
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computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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(1)
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Title
of each class of securities to which transaction
applies:
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(2)
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Aggregate
number of securities to which transaction
applies:
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(3)
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
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(4)
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Proposed
maximum aggregate value of transaction:
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Fee
paid previously with preliminary materials.
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
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(1)
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Previously Paid:
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Schedule or Registration Statement No.:
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Filed:
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EXCELSIOR
LASALLE PROPERTY FUND, INC.
C/O
UST ADVISERS, INC.
225
HIGH RIDGE ROAD
STAMFORD,
CONNECTICUT 06905
(203)
352-4497
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
TO
BE HELD ON
JUNE
13, 2008
TO THE
STOCKHOLDERS OF EXCELSIOR LASALLE PROPERTY FUND, INC.:
NOTICE IS
HEREBY GIVEN THAT the 2008 annual meeting of the stockholders of Excelsior
LaSalle Property Fund, Inc. (the “Fund”) will be held at 10:30 a.m. local time
on Friday, June 13, 2008 at the executive offices of the Fund at 225 High Ridge
Road, Stamford, Connecticut 06905 for the following purposes:
1. To
elect five directors to the board of directors of the Fund for the ensuing year
and until their successors are elected; and
2. To
transact such other business as may properly come before the meeting and any
adjourned session of the meeting.
Only
stockholders of record at the close of business on March 24, 2008 are entitled
to notice of, and to vote at, the meeting and any adjourned
session.
By Order
of the Board of Directors of the Fund
/s/
Marina
Belaya
Marina
Belaya
Secretary
May 13,
2008
YOUR
VOTE IS IMPORTANT WITHOUT REGARD TO THE NUMBER OF SHARES YOU OWN ON THE RECORD
DATE. ALTHOUGH YOU ARE INVITED TO ATTEND THE MEETING AND VOTE YOUR SHARES IN
PERSON, IF YOU ARE UNABLE TO ATTEND, YOU CAN VOTE EASILY AND QUICKLY BY MAIL OR
OVER THE INTERNET OR BY TOUCH-TONE TELEPHONE. IN ORDER TO VOTE BY MAIL, PLEASE
INDICATE YOUR VOTING INSTRUCTIONS ON THE ENCLOSED PROXY BALLOT, DATE AND SIGN
IT, AND RETURN IT IN THE ENVELOPE PROVIDED, WHICH IS ADDRESSED FOR YOUR
CONVENIENCE AND NEEDS NO POSTAGE IF MAILED IN THE UNITED STATES. IN ORDER TO
VOTE BY TOUCH-TONE TELEPHONE OR OVER THE INTERNET, FOLLOW THE INSTRUCTIONS ON
THE ENCLOSED PROXY CARD.
IF,
AFTER VOTING, YOU LATER DECIDE TO CHANGE YOUR VOTE, YOU MAY DO SO BY ATTENDING
THE MEETING, INCLUDING ANY ADJOURNMENTS OR POSTPONEMENTS THEREOF, REVOKING YOUR
PROXY AND VOTING YOUR SHARES IN PERSON, OR BY SUBMITTING A NEW VOTE BY PROXY,
VIA THE INTERNET OR BY TOUCH-TONE TELEPHONE. YOUR SUBSEQUENT VOTE WILL SUPERSEDE
ANY VOTE YOU PREVIOUSLY MADE.
EXCELSIOR
LASALLE PROPERTY FUND, INC.
225
HIGH RIDGE ROAD
STAMFORD,
CONNECTICUT 06905
PROXY
STATEMENT
ANNUAL
MEETING OF STOCKHOLDERS TO BE HELD ON JUNE 13, 2008
QUESTIONS
AND ANSWERS ABOUT THIS PROXY MATERIAL AND VOTING
What
is this document and why have I received it?
This
proxy statement and the enclosed proxy card are being furnished to you, as a
stockholder of Excelsior LaSalle Property Fund, Inc. (the “Fund”), because the
board of directors of the Fund is soliciting your proxy to vote at the 2008
annual meeting of stockholders. The meeting will be held at the executive
offices of the Fund at 225 High Ridge Road, Stamford, Connecticut 06905, at
10:30 a.m. local time on Friday, June 13, 2008 and at any adjournments or
postponements of the annual meeting. This proxy statement contains information
that stockholders should consider before voting on the proposal to be presented
at the meeting.
We intend
to mail this proxy statement and accompanying proxy card on or about May 13,
2008 to all stockholders of record entitled to vote at the annual
meeting.
What
is to be considered at the meeting?
There is
one proposal expected to be presented at the meeting: the election of five
directors to the board of directors of the Fund for the ensuing year and until
their successors are elected.
How
is this solicitation being made?
This
solicitation is being made primarily by the mailing of these proxy materials.
Supplemental solicitations may be made by mail or telephone by officers and
representatives of the Fund, or its affiliates, who will receive no extra
compensation for their services. The expenses in connection with this
solicitation, including preparing and mailing these proxy materials, will be
borne by the Fund. The Fund will reimburse brokerage firms and others for their
reasonable expenses in forwarding solicitation material to the beneficial owners
of Shares. The Fund does not currently anticipate engaging a
professional proxy solicitation firm to assist in the solicitation of
proxies.
Where
can I get more information about the Fund?
In
connection with this solicitation, the Fund has provided its stockholders with
an annual report that contains the Fund’s audited financial statements. The Fund
also files reports and other documents, including this proxy statement, with the
Securities and Exchange Commission (“SEC”). You can view these documents at the
SEC’s website at www.sec.gov.
What
are the voting rights and quorum requirements?
Holders
of record of our Class A common stock, $0.01 par value per share (the “Common
Stock” or “Shares”) at the close of business on March 24, 2008 will be entitled
to vote at the annual meeting. As of the close of business on March 24, 2008,
there were 3,601,913 Shares outstanding. Each whole Share is entitled to one
vote and each fraction of a Share is entitled to a proportionate fraction of a
vote.
The
presence, in person or by proxy, of 15% of the outstanding Shares of the Fund
entitled to vote at the meeting is required in order for a quorum to be
constituted. If a quorum is not present at the meeting, or if a quorum is
present but sufficient votes (as described below) to approve the proposal are
not received, the chairman of the meeting or the stockholders entitled to vote
at the meeting, present in person or by proxy, may adjourn the meeting from time
to time to a date not more than one hundred twenty (120) days from the original
date of the meeting to permit further solicitation of proxies. For purposes of
determining the presence of a quorum and counting votes on the matters
presented, Shares represented by abstentions will be counted as present, but not
as votes cast, at the meeting.
What
is the required vote for the election of directors?
The
election of each nominee for director requires the approval of a plurality of
all the votes cast at the meeting in person or by proxy.
How
do I vote if I am a registered stockholder?
If you
are a registered stockholder (that is, if your stock is registered on the Fund’s
records in your name and not in the name of your broker or nominee), you may
vote in person by attending the meeting at the Fund’s offices listed
above. Additionally, stockholders may use any of the following three
options for submitting their votes prior to the annual meeting:
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1.
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via
the Internet by going to www.proxyweb.com
and following the on-screen
directions;
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2.
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by
phone by calling the number listed on the proxy card and following the
instructions; or
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3.
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by
mail by marking, signing, dating and returning the enclosed proxy
card.
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If you vote by telephone or Internet, you do not
need to mail your proxy card. See the attached proxy card for more
instructions on how to vote your Shares.
All
proxies that are properly executed and received by the Secretary prior to the
meeting, and are not revoked, will be voted at the meeting. Shares represented
by properly executed proxies will be voted in accordance with the instructions
on those proxies. If no specification is made on a properly executed proxy, it
will be voted FOR the election of each of the nominees set forth in Proposal
1.
Even if
you plan to attend the annual meeting in person, we urge you to return your
proxy card or submit a proxy by telephone or on the Internet to assure the
representation of your Shares at the annual meeting.
How
do I vote if I hold my shares in “street name”?
If your
Shares are held by your bank or broker as your nominee (that is, in “street
name”), you will need to obtain a proxy or voting instruction form from the
institution that holds your Shares and follow the instructions included on that
form regarding how to instruct your broker to vote your Shares.
If your
shares are held in street name and you wish to attend the meeting and/or vote in
person, you must bring your broker or bank voting instruction card and a proxy,
executed in your favor, from the record holder of your shares. In addition, you
must bring a valid government-issued photo identification, such as a driver’s
license or a passport.
How
are votes counted?
For
purposes of counting votes on the matters presented, Shares represented by
abstentions will be counted as present, but not as votes cast, and will have no
effect on the results of the vote. Since banks and brokers will have
discretionary authority to vote your Shares in the absence of your voting
instructions with respect to the only proposal to be submitted to stockholders,
there will be no “broker non-votes.”
Can
I change my vote after submitting my proxy?
You may
revoke a previously submitted proxy at any time prior to the meeting in any of
three ways:
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1.
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You
may submit a written notice of revocation to the Secretary of the Fund,
c/o Client Service, 225 High Ridge Road, Stamford, Connecticut 06905. To
be effective, such notice must be received prior to the meeting, must be
signed and must include your name and account
number.
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2.
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You
may submit another proxy with a later date if received prior to the
meeting.
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3.
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You
may attend the annual meeting and vote in
person.
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If the
Fund receives votes by telephone or over the Internet, it will use procedures
reasonably designed to authenticate stockholders’ identities, to allow
stockholders to authorize the voting of their Shares in accordance with their
instructions, and to confirm that their instructions have been properly
recorded. Proxies voted by telephone or over the Internet may be revoked at any
time before they are voted in the same manner that proxies voted by mail may be
revoked.
If your
Shares are held by your broker or bank as a nominee or agent, you should follow
the instructions provided by your broker or bank.
When
are stockholder proposals due for next year’s annual meeting?
To be
considered for inclusion in the Fund’s proxy materials for its 2009 annual
meeting pursuant to Rule 14a-8 under the Securities Exchange Act of 1934 (the
“Exchange Act”), your proposal must be submitted in writing by January 15, 2009
to the Fund’s Secretary, c/o Client Service, 225 High Ridge Road, Stamford,
Connecticut 06905. Failure to deliver a proposal by this date may result in it
not being deemed timely received.
If you
wish to submit a proposal that is not to be included in the Fund’s proxy
materials for its 2009 annual meeting or nominate a director, for your proposal
or nomination to be timely in accordance Exchange Act Rules 14a-5(e)(2) and
14a-4(c)(1), you must submit your proposal or nomination to the Fund’s Secretary
at the address in the preceding paragraph by March 30, 2009.
PROPOSAL
1: ELECTION OF DIRECTORS
At the
annual meeting, five directors are to be elected for the ensuing year and until
their successors are elected and qualify. All such persons are currently
directors of the Fund and have consented to be named in this statement and to
continue to serve as directors of the Fund if elected. Pursuant to the Fund’s
bylaws, the Fund currently has five directors, three of whom must be independent
(collectively, the “Independent Directors”) of UST Advisers, Inc. (the
“Manager”), a wholly-owned, indirect subsidiary of Bank of America Corporation
(“BAC”), and the Fund’s advisor, LaSalle Investment Management, Inc. (the
“Advisor”). Pursuant to the Fund’s bylaws, one of the remaining two directors
must be an officer, director or employee of the Manager or its affiliate and the
other must be an officer, director or employee of the Advisor or its affiliate
(collectively, the “Affiliated Directors”). The Fund’s bylaws also provide that
the Manager has the non-exclusive authority to nominate a slate of directors
that will include the Affiliated Directors. Pursuant to the
Nominating/Governance Committee Charter, the Nominating/Governance Committee
will make recommendations for Independent Directors to our full board of
directors.
In this
regard, the Nominating/Governance Committee has recommended to the Board that
Mr. McDevitt, Mr. Bulkeley and Ms. Breen be nominated for re-election as the
Fund’s Independent Directors. In addition, the Manager and our board of
directors have nominated (i) Virginia G. Breen, Jonathan B. Bulkeley and Thomas
F. McDevitt as the Independent Directors and (ii) David R. Bailin and Peter H.
Schaff as the Affiliated Directors. Each of the nominees, except Mr. Bailin, has
served on the Fund’s board of directors since the initial closing of the sale of
Shares on December 23, 2004. Mr. Bailin has served on the Fund’s board of
directors since September 26, 2006.
The
following table provides information about the nominees to the board as of March
24, 2008:
Name
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Age
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Position Held with the
Fund
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Thomas
F. McDevitt
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51
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Chairman
of the Board of Directors
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David
R. Bailin
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48
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Director
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Virginia
G. Breen
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43
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Director
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Jonathan
B. Bulkeley
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47
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Director
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Peter
H. Schaff
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50
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Director
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DIRECTORS
All
directors hold office until his or her successor is elected and qualifies,
subject to death, resignation, retirement, disqualification or removal from
office.
Thomas F. McDevitt, Chairman of the
Board, has been a director of the Fund since December 2004. Mr. McDevitt
is the Managing Partner of Edgewood Capital Partners, an investment firm focused
on making and managing investments in the real estate and mortgage arenas. Prior
to founding Edgewood Capital Partners in 2002, Mr. McDevitt was a Managing
Director in charge of the Large Loan ($30 to $100 million) Commercial Mortgage
Backed Securitization Group at Societe Generale. He was also a founder and
active partner of Meenan, McDevitt & Co. from 1991 until it was sold to
Societe Generale in 1998. Meenan, McDevitt & Co. was a broker dealer and
investment banking firm that acted as agent for over $5 billion of transactions
spread over a number of asset classes. From 1988 to 1991, Mr. McDevitt ran the
commercial mortgage syndication desk at Citibank, and from 1984 to 1987 he was
responsible for commercial mortgage sales in the Mid-Atlantic region of the
United States. Mr. McDevitt is currently a director of the Excelsior Absolute
Return Fund of Funds Master Fund, LLC, Excelsior Absolute Return Fund of Funds,
LLC, UST Global Private Markets Fund, LLC and Excelsior Buyout Investors, LLC,
which are funds registered under the Investment Company Act. He was also a
director of Quadra Realty Trust, Inc. from 2007 to 2008, which, prior to being
acquired in March 2008, was a publicly traded real estate investment trust
listed on the New York Stock Exchange, or the NYSE.
David R. Bailin has been a
director of the Fund since September 2006. Mr. Bailin was designated as a
director by the Manager. Mr. Bailin joined BAC in July 2007 via BAC’s
acquisition of U.S. Trust Corporation (“U.S. Trust”), which he joined in 2006,
and is responsible for managing the Alternative Investment Solutions, a business
unit within Global Wealth & Investment Management (“GWIM”), a division of
BAC. At U.S. Trust, Mr. Bailin was responsible for managing U.S. Trust’s
Alternative Investment Division. Before joining U.S. Trust, Mr.
Bailin was a co-founder of Martello Investment Management, a hedge fund-of-funds
specializing in trading strategies from March 2002 to March
2006. Prior to establishing Martello, Mr. Bailin was Chief Operating
Officer and Partner of Violy, Byorum and Partners, LLC, an investment banking
firm focusing on Latin America from January 2000 to January 2002. He was also
previously an Executive Vice President at two hedge fund companies, Ellington
Management Group, LLC and John W. Henry & Co., Inc., responsible for
marketing and sales. Prior to joining John W. Henry & Co., Inc., Mr. Bailin
was Managing Director of Global Asset Management (“GAM”) in New York. At GAM, he
was responsible for overseeing the international distribution of GAM’s hedge
funds and fund-of-funds. Before joining GAM, Mr. Bailin conducted real estate
acquisitions and financings as Vice President of Geometry Asset Management in
New York and as President of Warner Financial, LP, an investment advisory and
turn-around management consulting business based in Boston, Massachusetts. Mr.
Bailin holds an M.B.A. from Harvard University and a B.A. from Amherst
College.
Virginia G. Breen has been a
director of the Fund since December 2004. Ms. Breen has been a partner and
co-founder of Blue Rock Capital, a private equity fund focused on investing in
early-stage information technology and service businesses in the Eastern United
States since August 1995. She has also been a partner of the Sienna Limited
Partnership IV, L.P., which focuses on investing in early and expansion-stage
private companies in consumer products, information technology and business
service nationwide. Previously, Ms. Breen was a Vice President with the Sprout
Group, the venture capital affiliate of Donaldson, Lufkin & Jenrette (now
Credit Suisse First Boston), where she worked from 1988 to 1995. Ms. Breen was
also an Investment Analyst with Donaldson, Lufkin & Jenrette’s Investment
Banking Group and, prior to that, worked as a Systems Analyst and Product
Marketing Engineer at Hewlett-Packard. Ms. Breen is currently a director of the
Excelsior Absolute Return Fund of Funds Master Fund, LLC, Excelsior Absolute
Return Fund of Funds, LLC, UST Global Private Markets Fund, LLC, Excelsior
Buyout Investors, LLC and UBS Multi-Strategy Fund, L.L.C., which are funds
registered under the Investment Company Act. Ms. Breen received an A.B. in
Computer Science with Electrical Engineering from Harvard College and her M.B.A.
with Highest Honors from Columbia University.
Jonathan B. Bulkeley has been
a director of the Fund since December 2004. Mr. Bulkeley has been the Chief
Executive Officer of Scanbuy, a wireless software company, since February 2006.
Prior to Scanbuy, Mr. Bulkeley was an owner of Achilles Partners, an advisory
firm, from March 2002 to February 2006. Mr. Bulkeley served as Chairman and
Chief Executive Officer of Lifeminders, an online direct marketing company, from
February 2001 until Lifeminders was sold in October, 2001. Prior to Lifeminders,
Mr. Bulkeley was the Chief Executive Officer of barnesandnoble.com from 1998 to
2000 and was responsible for barnesandnoble.com’s IPO, which at the time was the
largest Internet IPO in history. From 1993 to 1998, Mr. Bulkeley worked at
America Online (“AOL”). He was managing director of AOL’s joint venture with
Bertelsmann Online in the United Kingdom. He also served as vice president of
business development and General Manager of media at AOL. Before joining AOL in
1993, Mr. Bulkeley spent eight years at Time Inc. in a variety of roles,
including director of marketing and development for Money magazine for three
years. Mr. Bulkeley is currently a director of the Excelsior Absolute Return
Fund of Funds Master Fund, LLC, Excelsior Absolute Return Fund of Funds, LLC,
UST Global Private Markets Fund, LLC and Excelsior Buyout Investors, LLC, which
are funds registered under the Investment Company Act. Mr. Bulkeley is also
currently on the board of directors of The Readers Digest Association and Spark
Networks, Inc. In addition, Mr. Bulkeley serves on the advisory boards of three
private equity funds, The Jordan Edminston Venture Fund in New York, Elderstreet
Capital Partners in London and Jerusalem Global Venture Partners in Israel. Mr.
Bulkeley has served previously as Non Exec Chairman of QXL Ricardo plc, Non Exec
Vice Chairman of Edgar Online, Chairman of Logikeep and Chairman of the Yale
Alumni magazine and on the board of directors of Global Commerce Zone, Instant
Dx, Cross Media Marketing Corp and the Hotchkiss School. Mr. Bulkeley received
his B.A. in African Studies from Yale University in l982.
Peter H. Schaff has
been a director of the Fund since May 2004. Mr. Schaff was designated as a
director by the Advisor. Mr. Schaff is an International Director and has been
the Regional Chief Executive Officer of the Advisor’s North American Private
Equity business since 2005. Mr. Schaff serves on the Advisor’s North American
Private Equity Investment and Allocation Committees, and also on its Global
Management Committee. Since joining the
Advisor
in 1984, Mr. Schaff has had extensive experience in all aspects of institutional
real estate investment management, including acquisitions, joint ventures,
financings, redevelopments, and dispositions. Prior to joining the Advisor, Mr.
Schaff was a Banking Officer of Continental Illinois National Bank, working on
private debt placements, interest rate swaps and related financial products. Mr.
Schaff holds an undergraduate degree from Stanford University and an M.B.A. from
the University of Chicago Graduate School of Business. Mr. Schaff is a member of
the Urban Land Institute and the Pension Real Estate Association.
The
election of each director requires the approval of a plurality of all the votes
cast at the meeting in person or by proxy.
The
Fund’s board of directors recommends a vote “FOR” each of the listed
nominees.
INFORMATION
REGARDING THE BOARD OF DIRECTORS AND ITS COMMITTEES
INDEPENDENCE
OF BOARD OF DIRECTORS
After
review of all relevant transactions or relationships between each director, or
any of his or her family members and the Fund, our senior management and our
independent registered public accounting firm, our board of directors has
affirmatively determined that Mr. McDevitt, Ms. Breen and Mr. Bulkeley are
independent directors within the meaning of the applicable NYSE listing
standards.
MEETINGS
AND COMMITTEES OF THE BOARD OF DIRECTORS
The board
of directors has standing Audit and Nominating/Governance Committees. The
functions of each committee are detailed in their respective committee charters.
The Audit Committee and Nominating/Governance Committee charters are attached to
this proxy statement as Annexes A and B, respectively. Both of the
Fund’s committees include our Independent Directors (Ms. Breen, Mr. Bulkeley and
Mr. McDevitt). The Fund does not have a compensation committee, as it does not
compensate its executive officers or its Affiliated Directors. Recommendations
with respect to compensation of our Independent Directors are made to our board
of directors by our Nominating/Governance Committee.
During
the fiscal year ended December 31, 2007, the board of directors met seven times,
and each director attended at least 75% of the board meetings and applicable
committee meetings held during the period for which he or she was a
director.
The Fund
does not have a formal policy requiring directors to be present at annual
meetings of stockholders, although the Fund does encourage their
attendance.
Audit
Committee.
The Audit
Committee’s function is to assist the board in fulfilling its responsibility to
oversee the quality and integrity of the Fund’s financial reporting and the
audits of its financial statements. The Audit Committee is comprised of all of
the Independent Directors and its duties include the appointment, retention and
oversight of the Fund’s independent auditors. Ms. Breen, Mr. Bulkeley and Mr.
McDevitt, each of whom meets the qualifications for audit committee independence
under the rules of the NYSE, have been appointed to serve as members of the
Audit Committee. Mr. Bulkeley serves as the Chairperson of the Audit Committee
and our board of directors has determined that each of Ms. Breen and Mr.
Bulkeley qualifies as an “audit committee financial expert” as that term is
defined by SEC rules. The Audit Committee must have at least three members and
be comprised solely of members of our board that meet the independence criteria
of the NYSE. The members of the Audit Committee meet the requirements of the
NYSE regarding independence of audit committee members. These
requirements are more stringent than the general independence criteria for
independent directors. The Audit Committee held five meetings during
the year ended December 31, 2007.
Nominating/Governance
Committee.
The
Nominating/Governance Committee is comprised of all of the directors and its
duties include identifying and recommending to the board of directors qualified
individuals designated as nominees for election as directors, and developing and
recommending any changes to the corporate governance guidelines of the Fund to
our board of directors. Since the entire board of directors serves as the
Nominating/Governance Committee, the entire board determines the compensation of
our Independent Directors. The Nominating/Governance Committee held
one meeting during the fiscal year ended December 31, 2007.
In
evaluating a candidate for director, the Nominating/Governance Committee will
assess the candidate’s qualifications based on the following minimum
criteria:
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the
candidate’s knowledge in matters relating to the real estate
industry;
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·
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any
experience possessed by the candidate as a director or senior officer of
public companies;
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·
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the
candidate’s educational background;
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the
candidate’s reputation for high ethical standards and personal and
professional integrity;
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any
specific financial, technical or other expertise possessed by the
candidate, and the extent to which such expertise would complement our
board’s existing mix of skills and
qualifications;
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the
candidate’s perceived ability to contribute to the ongoing functions of
our board, including the candidate’s ability and commitment to attend
meetings regularly and work collaboratively with other members of our
board;
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·
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the
candidate’s ability to qualify as an independent director under the
requirements of the NYSE, the candidate’s independence from the Fund’s
service providers and the existence of any other relationships that might
give rise to conflict of interest or the appearance of a conflict of
interest;
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the
candidate’s age relative to any age limitation on nominations;
and
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such
other factors as the Nominating/Governance Committee determines to be
relevant in light of the existing composition of our board and any
anticipated vacancies or other transitions (e.g., whether or not a
candidate is an “audit committee financial expert” under the federal
securities laws).
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The
Nominating/Governance Committee will also consider recommendations from
stockholders of individuals to serve as directors of the Fund using the same
criteria set forth above with respect to other nominees. Stockholder nominations
must be delivered, in writing, to the Fund’s Secretary at the Fund’s principal
executive office and addressed to the Fund’s Nominating/Governance Committee not
less than 90 days before the Fund’s annual meeting. Such stockholder nomination
must include all necessary information relating to the nominee required to be
disclosed in solicitations of proxies for election of directors, or is otherwise
required, in each case pursuant to Regulation 14A under the Exchange Act
(including the individual’s written consent to being named in the proxy
statement as a nominee and to serving as a director if elected). Stockholders
should also submit information relevant to the qualification criteria set forth
above.
In
accordance with the Fund’s bylaws, one director of the Fund will be an officer,
director or employee of the Manager or its affiliates for so long as the Manager
is the manager of the Fund and one director of the Fund will be an officer,
director or employee of the Advisor or its affiliates for so long as the Advisor
is the advisor of the Fund.
REPORT
OF THE AUDIT COMMITTEE1
The Audit
Committee’s purpose is to assist in fulfilling our board of directors’
responsibility to oversee the quality and integrity of the Fund’s financial
reporting, internal controls and audits of the financial statements of the Fund
by its independent registered public accounting firm. The Audit Committee is
made up solely of independent directors, as defined under the rules of the NYSE,
and it operates under a written charter adopted by our board of directors, a
copy of which is attached as Annex A to this proxy statement. The Fund intends
for the composition of the Audit Committee, and the attributes of its members
and its responsibilities, as reflected in its charter, to be in accordance with
applicable requirements for corporate audit committees. The Audit Committee
reviews and assesses the adequacy of its charter on an annual
basis.
In
accordance with law, the Audit Committee has ultimate authority and
responsibility to select, compensate, evaluate and, when appropriate, replace
the Fund’s independent registered public accounting firm. The Audit Committee
has the authority to engage its own outside advisors, including experts in
particular areas of accounting, as it determines appropriate, apart from counsel
or advisors hired by management.
Audit
Committee members are not professional accountants or auditors, and their
functions are not intended to duplicate or to certify the activities of
management and the independent registered public accounting firm. The Audit
Committee serves a board-level oversight role, in which it provides advice,
counsel and direction to management and to the auditors on the basis of the
information it receives; discussions with management and the auditors; and the
experience of the Audit Committee’s members in business, financial and
accounting matters.
As part
of its ongoing activities, the Audit Committee has:
|
·
|
reviewed
and discussed the Fund’s audited financial statements for the fiscal year
ended December 31, 2007 with
management;
|
|
·
|
discussed
with Pricewaterhouse Coopers LLP (“PwC”) the matters required to be
discussed by Statement on Auditing Standards No. 61, as amended (AICPA,
Professional
Standards, Vol. 1. AU section 380), as adopted by the Public
Company Accounting Oversight Board in Rule 3600T;
and
|
|
·
|
received
the written disclosures and the letter from PwC required by Independence
Standards Board Standard No. 1 and has discussed with PwC its
independence.
|
Based on
the review and discussions referred to above, the Audit Committee recommended to
the board of directors that the audited consolidated financial statements be
included in our Annual Report on Form 10-K for the fiscal year ended December
31, 2007 for filing with the SEC.
Audit
Committee
Virginia
G. Breen
Jonathan
B. Bulkeley (Chairperson)
Thomas F.
McDevitt
1 The
material in this report is not “soliciting material,” is not deemed “filed” with
the SEC, and is not to be incorporated by reference into any filing of the Fund
under the Securities Act of 1933 or the Exchange Act, whether made before or
after the date hereof and irrespective of any general incorporation language
contained in such filing.
EXECUTIVE
OFFICERS
The
following sets forth certain biographical information for each of our executive
officers as of March 24, 2008.
Henry I. Feuerstein, age 56,
has been Chief Executive Officer of the Fund since September 2006. Mr.
Feuerstein is a Senior Vice President of GWIM’s Alternative Investment
Solutions. He joined BAC in July 2007 via BAC’s acquisition of U.S.
Trust. At U.S. Trust, Mr. Feuerstein was head of Alternative
Investments Division for Real Estate and Private Equity. In this capacity, Mr.
Feuerstein oversaw groups making direct and fund investments across the
investment categories of real estate and private equity. Prior to joining U.S.
Trust, Mr. Feuerstein served as a managing director at Cohen & Company Real
Estate, a brokerage firm specializing in the sale of shopping centers throughout
the United States. Prior to Cohen & Company Real Estate, Mr. Feuerstein was
a partner at McLaughlin and Stern, a prominent New York City boutique law firm.
As senior partner of the Real Estate department, he oversaw the transactions of
the law firm’s real estate clients – primarily the acquisition of commercial and
residential properties, new ground-up development, retail, shopping center and
office leasing, and brokerage. Mr. Feuerstein’s career has also included the
acquisition of real estate. During the years 1986-1991, he formed partnerships
to acquire apartment buildings in New York City and shopping centers in
Westchester. Mr. Feuerstein began his career as a real estate attorney in 1977.
Mr. Feuerstein holds a J.D. degree from Columbia University and two B.S. degrees
from the Massachusetts Institute of Technology.
Steven Suss, age 48, has been
an Officer of the Fund since April 2007. Mr. Suss is our Chief Financial Officer
and the Chief Financial Officer of the Alternative Investment Solutions of GWIM
and is responsible for managing the financial reporting and operational affairs
of the investment vehicles within the group. Mr. Suss joined BAC in
July 2007 via BAC’s acquisition of U.S. Trust, which he joined in April
2007. Prior to joining the Fund, Mr. Suss served as the Chief
Financial Officer and Chief Compliance Officer of Heirloom Capital Management,
L.P. (“Heirloom”), an SEC-registered investment adviser focused on investing in
small to medium capitalized consumer, healthcare and technology companies, from
May 2002 until September 2006. Mr. Suss was responsible for, among other things,
all accounting and tax functions for all legal entities and managed accounts
affiliated with Heirloom and investor communications. From September 1997 until
January 2002, Mr. Suss served as the Chief Financial Officer and Vice President
of Westway Capital LLC, an organization dedicated to achieving high performance
returns by investing in technology and technology-related companies. Mr. Suss
received a B.B.A. from the University of Texas at Austin.
COMPENSATION
EXECUTIVE
COMPENSATION
We do not
compensate our executive officers and have no employees as all operations are
performed by either the Manager pursuant to the Management Agreement or the
Advisor pursuant to the Advisory Agreement. Furthermore, we do not have any
stock based compensation plans. See “Transactions with Related Persons and
Certain Control Persons” below for descriptions of the Management Agreement and
the Advisory Agreement.
DIRECTOR
COMPENSATION
The
following director compensation table sets forth the compensation paid to our
Independent Directors in fiscal year 2007 for services to the Fund. Affiliated
Directors are not compensated by the Fund for their service on our board of
directors.
Name
|
Fees
Earned or
Paid in
Cash ($)
|
Total
($)
|
Virginia
G. Breen
|
29,250
|
29,250
|
Jonathan
B. Bulkeley
|
28,750
|
28,750
|
Thomas
F. McDevitt (Chairman)
|
33,000
|
33,000
|
Total
|
91,000
|
91,000
|
The
Independent Directors other than the Chairman receive $2,000 and the Chairman
receives $2,500 for each quarterly board meeting attended in
person. Each Independent Director receives $1,000 for each quarterly
meeting attended by telephone. Each Independent Director also
receives $1,000 for each special meeting attended.
For the
year ended December 31, 2007, Ms. Breen received an annual retainer of $12,000
and Messrs. Bulkeley and McDevitt each received an annual retainer of $13,000
for their services. For the year ended December 31, 2008, Ms. Breen
and Mr. Bulkeley each will receive an annual retainer of $40,000 and Mr.
McDevitt will receive an annual retainer of $41,000.
All
directors may be reimbursed for expenses of attendance, if any, at each annual,
regular or special meeting of our board of directors or of any committee thereof
and for their expenses, if any, in connection with each property visit and any
other service or activity they perform or engage in as directors.
Each
Audit Committee member receives $750 for each quarterly or special Audit
Committee meeting attended. In addition, the Chairperson of the Audit Committee
receives an annual retainer of $1,000 for his services.
Our board
of directors is responsible for determining the form and amount of Independent
Director compensation after consideration of the recommendation of the
Nominating/Governance Committee, which is comprised of all our directors. In
addition, our executive officers make recommendations regarding the compensation
level for the Independent Directors and provide comparison data. Pursuant to its
charter, the Nominating/Governance Committee periodically assesses the level of
Independent Director compensation. The Nominating/Governance Committee considers
the responsibilities and duties of the Independent Directors and the time
required to perform those duties. Our board of directors in determining the
level of Independent Director compensation and the Nominating/Governance
Committee in making its recommendation attempt to be consistent with market
practices, but do not set compensation at a level that would call into question
the Independent Directors’ objectivity.
SECTION
16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section
16(a) of the Exchange Act requires the Fund’s directors and executive officers,
and persons who own more than ten percent of a registered class of the Fund’s
equity securities, to file with the SEC initial reports of ownership and reports
of changes in ownership of common stock and other equity securities of the Fund.
Officers, directors and greater than ten percent stockholders are required by
SEC regulation to furnish us with copies of all Section 16(a) forms they
file.
To our
knowledge, based solely on a review of the copies of such reports furnished to
us and written representations that no other reports were required, all Section
16(a) filing requirements were complied with.
COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
Our
executive officers are compensated by the Manager or its affiliates and not by
the Fund. In 2007, our entire board of directors determined the
compensation of our Independent Directors. As noted above, the Fund has no
employees. None of our directors are current or former officers of
the Fund. During the fiscal year ended December 31, 2007, none of the
Fund’s executive officers served as:
|
·
|
a
member of the compensation committee (or other board committee performing
equivalent functions or, in the absence of any such committee, the entire
board of directors) of another entity, one of whose executive officers
served on the board of directors of the Fund;
or
|
|
·
|
a director of another entity, one of whose
executive officers served on the board of directors of the
Fund.
|
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
On March
21, 2007, our audit committee selected PwC to serve as the Fund’s independent
registered public accounting firm effective immediately for the fiscal year
ended December 31, 2007. We are not submitting our audit committee’s selection
of PwC as the Fund’s independent registered public accounting firm for
ratification by our stockholders because doing so is not required by
law.
Deloitte
& Touche LLP (“D&T”), the Fund’s prior independent registered public
accounting firm, was dismissed on March 21, 2007. The change to PwC
was not the result of any disagreement between the Fund and D&T on any
matter of accounting principles or practices, financial statement disclosure or
auditing scope or procedure.
On
November 20, 2006, The Charles Schwab Corporation (“Schwab”) announced an
agreement to sell U.S. Trust, a wholly-owned subsidiary of Schwab, to BAC (the
“Sale”). The Sale of U.S. Trust included all of U.S. Trust’s subsidiaries,
including the Manager and UST Securities Corp., the Fund’s placement
agent.
On
December 11, 2006, D&T informed the Fund that D&T is not independent of
BAC, and that, effective upon the closing date of the Sale, D&T would no
longer be able to serve as the Fund’s independent registered public accounting
firm and provide any attest services to the Fund. In light of D&T’s
inability to serve as the Fund’s independent registered public accounting firm
upon closing of the Sale, the Fund’s audit committee sought an alternative
independent registered public accounting firm to replace D&T. On
July 1, 2007, U.S. Trust Corporation and all of its subsidiaries, were acquired
by BAC.
The
independent auditors’ reports of D&T for the year ended December 31, 2006
did not contain an adverse opinion or disclaimer of opinion, nor were such
reports qualified or modified as to uncertainty, audit scope, or accounting
principles. In connection with the audits of the Fund’s financial statements for
the year ended December 31, 2006 and during the period from January 1, 2007
through March 21, 2007, the date of D&T’s dismissal, there were no
disagreements between the Fund and D&T on any matters of accounting
principles or practices, financial statement disclosure, or auditing scope or
procedure, which disagreement(s), if not resolved to the satisfaction of
D&T, would have caused D&T to make reference to the subject matter of
the disagreement(s) in connection with its reports. During the year ended
December 31, 2006 and from January 1, 2007 through March 21, 2007, the date of
D&T’s dismissal, there were no “reportable events” as defined in Item
304(a)(1)(v) of Regulation S-K.
During
the year ended December 31, 2006 and from January 1, 2007 through March 21,
2007, the date of D&T’s dismissal, the Fund did not consult with PwC
regarding:
|
·
|
the
application of accounting principles to a specified
transaction;
|
|
·
|
the
type of audit opinion that might be rendered on the Fund’s financial
statements; or
|
|
·
|
any
matter that was either the subject of a “disagreement” or a “reportable
event” as those terms are defined in Item 304 of Regulation
S-K.
|
The Fund
provided D&T and PwC with a copy of the foregoing disclosures and an
opportunity to make a statement in our proxy statement for last year regarding
the foregoing disclosure if they so chose. Both D&T and PwC declined the
opportunity to furnish such a statement.
Representatives
of D&T and PwC are not expected to be present at the annual meeting and thus
will not have an opportunity to make a statement nor be available to respond to
questions.
FEES
PAID TO INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The
following tables set forth the aggregate fees billed or to be billed to the Fund
for services performed for the fiscal years ended December 31, 2006 and 2007 by
D&T and PwC.
Year Ended December 31,
2006
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Audit
fees
|
|
$ |
301,500 |
|
|
$ |
--
|
|
|
$ |
301,500 |
|
Audit-related
fees
|
|
|
72,500 |
|
|
|
--
|
|
|
|
72,500 |
|
Tax
fees
|
|
|
70,800 |
|
|
|
--
|
|
|
|
70,800 |
|
All
other fees
|
|
|
0 |
|
|
|
--
|
|
|
|
0 |
|
Total
|
|
$ |
444,800 |
|
|
$ |
--
|
|
|
$ |
444,800 |
|
Year Ended December 31,
2007
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Audit
fees
|
|
$ |
21,000 |
|
|
$ |
739,500 |
|
|
$ |
760,500 |
|
Audit-related
fees
|
|
|
-- |
|
|
|
48,800 |
|
|
|
48,800 |
|
Tax
fees
|
|
|
115,600 |
|
|
|
-- |
|
|
|
115,600 |
|
All
other fees
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Total
|
|
$ |
136,600 |
|
|
$ |
788,300 |
|
|
$ |
924,900 |
|
Audit fees. The
audit fees listed above for both D&T and PwC relate to professional services
rendered for their audit of the Fund’s annual financial statements contained in
the Fund’s annual report, audits of certain consolidated and unconsolidated
affiliates of the Fund and reviews of the financial statements included in the
Fund’s Quarterly Reports on Form 10-Q. In addition, with respect to
PwC’s fees for 2007, audit fees include fees relating to Section 404 of the
Sarbanes-Oxley Act of 2002 and PwC’s issuance of an attestation report relating
to our internal control over financial reporting.
Audit-related
fees. The audit-related fees listed above for both D&T and
PwC relate to professional services rendered for assurance and related services
that are reasonably related to the performance of the audit of the Fund’s
financial statements (other than the audit fees described above).
Tax fees. The tax
fees listed above for D&T relate to professional services rendered for tax
compliance, tax advice, and tax planning related to tax return preparation and
miscellaneous tax services to the Fund.
All other
fees. There were no fees billed by D&T or PwC during the
fiscal years ended December 31, 2007 and 2006 for products and services provided
to the Fund, other than the fees described above.
AUDIT
COMMITTEE PRE-APPROVAL POLICIES AND PROCEDURES
Except as
set forth in our Audit Committee’s pre-approval policy described below, our
Audit Committee must pre-approve all audit services and permissible non-audit
services to be provided by the independent auditor to the Fund. Our Audit
Committee must also review and approve in advance any proposal that the Manager
or the Advisor, and any entity controlling, controlled by, or under common
control with the Manager or the Advisor that provides ongoing services to the
Fund (a “Service Affiliate”) employ the independent auditor to render non-audit
services, if such engagement would relate directly to the operations and
financial reporting of the Fund. As a part of its review, our Audit Committee
will consider whether the provision of such services does not impact the
auditors’ independence.
Our Audit
Committee may delegate to one or more of its members (“Delegates”) authority to
pre-approve the independent auditor’s provision of audit services or permissible
non-audit services to the Fund, or the provision of non-audit services to the
Manager or the Advisor. Any pre-approval determination made by a Delegate shall
be presented to our full Audit Committee at its next meeting. Our Audit
Committee will communicate any pre-approval made by it or a Delegate to the
Manager and the Advisor, who will ensure that the appropriate disclosure is made
in the Fund’s periodic reports and other documents as required under the federal
securities laws.
In
addition, our board of directors has adopted the following pre-approval policy
with respect to non-audit services. Pre-approval by our Audit Committee of
non-audit services is not required so long as:
1.
|
(A)
with respect to the Fund, the amount of such permissible non-audit service
provided to the Fund constitutes no more than 5% of the total amount of
revenues paid to the independent auditor by the Fund during the fiscal
year in which the services are
provided;
|
(B) with
respect to the Manager, Advisor or service provider affiliated with the Manager
or the Advisor, the amount of any such non-audit service provided constitutes no
more than 5% of the total amount of revenues paid to the independent auditor by
the Fund, the Manager, Advisor and any affiliated service provider of the
Manager or Advisor during the fiscal year in which the services are
provided;
2.
|
such
services under (1) above were not recognized by the Fund at the time of
the engagement to be non-audit services and such services are promptly
brought to the attention of the Audit Committee and approved by the Audit
Committee or its delegate(s) prior to the completion of the
audit.
|
Since
December 31, 2005, all audit and non-audit services performed by D&T and PwC
for the Fund, the Advisor and any Service Affiliates that required the
pre-approval of the Fund’s Audit Committee were pre-approved by the Audit
Committee.
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The
following table shows the beneficial ownership of our Common Stock as of March
24, 2008 by:
|
·
|
each
of our current executive officers and each person who served as our
principal executive officer or principal financial officer at any time
during 2007; and
|
|
·
|
all
of our current directors and executive officers as a
group.
|
To our
knowledge, there is no person, or group of affiliated persons, that beneficially
owns more than five percent of our Common Stock. Each stockholder’s percentage
ownership in the following table is based on an aggregate of 3,601,913 Shares
outstanding as of March 24, 2008. Information with respect to beneficial
ownership has been furnished by each director and officer of the
Fund.
Beneficial
ownership is determined under the rules of the SEC and generally includes voting
or investment power with respect to securities. To our knowledge, subject to
community property laws where applicable and except as noted otherwise, the
persons named in this table have sole voting and investment power with respect
to all shares of our Common Stock shown as beneficially owned by them. Except as
noted below with respect to Mr. Aufenanger, the address for each of the
stockholders is c/o UST Advisers, Inc., 225 High Ridge Road, Stamford,
Connecticut 06905.
Name
and Address of Beneficial Owner
|
Number
of Shares Beneficially Owned
|
|
|
Directors
and Executive Officers
|
|
|
|
|
Thomas
F. McDevitt
|
—
|
|
—
|
David
R. Bailin
|
—
|
|
—
|
Virginia
G. Breen
|
—
|
|
—
|
Jonathan
B. Bulkeley
|
—
|
|
—
|
Peter
H. Schaff
|
—
|
|
—
|
Henry
I. Feuerstein
|
—
|
|
—
|
Steven
L. Suss
|
—
|
|
—
|
Robert
F. Aufenanger (1)
53-19
213th Street
Bayside,
NY 11384-1823
|
500(2)
|
|
*
|
All
current executive officers and directors as a group (7
persons)
|
—
(3)
|
|
—
|
|
|
|
|
*
|
Represents
beneficial ownership of less than
1%.
|
(1)
|
Mr.
Aufenanger resigned as Chief Financial Officer and Secretary of the Fund
effective April 17, 2007.
|
(2)
|
Mr.
Aufenanger shares voting and investment power with respect to these Shares
with his wife.
|
(3)
|
Excludes
500 Shares held by Mr. Aufenanger, who is no longer an executive officer
of the Fund.
|
TRANSACTIONS
WITH RELATED PERSONS AND CERTAIN CONTROL PERSONS
MANAGEMENT
AGREEMENT
We are
managed by the Manager pursuant to the Management Agreement. Director Bailin and
each of our executive officers are employed by the Manager or its affiliates.
The Manager provides us with certain management, administrative and other
services, including, without limitation:
|
·
|
meeting
with the senior executive officers of the Advisor regularly to discuss and
review investment activities undertaken by the Advisor on behalf of the
Fund, the performance of the Fund’s properties and any matters relating to
the terms and conditions of the advisory agreement among the Fund, the
Manager and the Advisor (the “Advisory Agreement”) and reporting to our
board with respect thereto;
|
|
·
|
monitoring
the Fund’s compliance with regulatory requirements (including, without
limitation, applicable REIT and ERISA requirements) other than those
requirements with respect to which compliance responsibility has been
delegated to the Advisor pursuant to the terms of the Advisory Agreement,
and with the Fund’s investment
guidelines;
|
|
·
|
reviewing
any working capital credit facility arranged by the Advisor and making
recommendations to our board with respect
thereto;
|
|
·
|
reviewing
and arranging for payment of the expenses of the
Fund;
|
|
·
|
supervising
the entities which are retained by the Fund to provide administration,
custody and other services to the Fund (other than the
Advisor);
|
|
·
|
reviewing
any services arrangements with Affiliates, as defined in the Management
Agreement, of the Advisor and other potential conflict of interest
transactions and taking such action with respect thereto as provided under
the Advisory Agreement and consistent with the best interests of the
Fund;
|
|
·
|
assisting
in the preparation, review and filing of regulatory filings with the SEC
and state securities regulators and other Federal and state regulatory
authorities;
|
|
·
|
implementing
and maintaining a process regarding investor
qualification;
|
|
·
|
monitoring
relations and communications between investors and the
Fund;
|
|
·
|
handling
investor inquiries regarding the Fund and providing investors with
information concerning their investments in the Fund and capital account
balances;
|
|
·
|
providing
the services of persons employed by the Manager or its Affiliates who may
be appointed as officers of the Fund by our
board;
|
|
·
|
assisting
the Fund in routine regulatory examinations, and working closely with any
counsel retained to represent the Fund or members of our board in
connection with any litigation, investigations or regulatory
matters;
|
|
·
|
overseeing
of the financial statement preparation process and calculation of share
value; and
|
|
·
|
reviewing
of the financial position and results of
operations.
|
The
Manager receives a fee in consideration for the services it provides to us. We
pay a fee (the “Management Fee”) to the Manager as follows:
|
·
|
an
annualized fee of 0.75% (i.e., 0.1875% per
quarter) of our net asset value, or NAV, as of the beginning of each
calendar quarter to which such fee relates, plus any additional amount
attributable to the receipt of funds into our operating account during the
quarter from the sale of Shares, calculated on a weighted average basis
taking into account the timing of the receipt of such funds during such
quarter (the “Manager Fixed Portion”). The NAV of the Fund is determined
as of the end of each of the first three quarters of a fiscal year, within
45 calendar days following the end of such quarter. The Fund’s year-end
NAV is determined after the completion of our year-end audit. NAV is
determined as follows: (i) the aggregate fair value of (A) our interests
in the real estate investments plus (B) all other assets of the Fund,
minus (ii) the aggregate fair value of our indebtedness and other
outstanding obligations as of the determination date;
and
|
|
·
|
an
amount equal to the applicable percentage (the “Manager Applicable
Percentage,” as defined below) of the variable fee base amount (the
“Variable Fee Base Amount,” as defined below) of the Fund as of the end of
each quarter (the “Manager Variable
Portion”).
|
The
“Manager Applicable Percentage” means, as of the end of each calendar quarter,
the percentage set forth opposite our NAV as of the end of such quarter, in the
column entitled “Manager Applicable Percentage” below:
|
Manager
Applicable
Percentage
|
Less
than $100
million
|
0.00%
|
$100
million or more and less than $250
million
|
0.19%
|
$250
million or more and less than $400
million
|
0.37%
|
$400
million or more and less than $550
million
|
0.75%
|
$550
million or more and less than $700
million
|
1.12%
|
$700
million or more and less than $850
million
|
1.50%
|
$850
million or
more
|
1.87%
|
|
|
Variable
Fee Base Amount is meant to reflect our ability to generate cash from normal
operations for purposes of calculating certain management and advisory fees, and
it is not intended to be an actual measure of cash available for dividend
distributions. It is calculated beginning with our net income from assets under
management of the Advisor for the fiscal period (the “Managed Assets”) as
calculated under accounting principles generally accepted in the United States
of America (“GAAP”) consistently applied (which includes deduction of the fixed
portions of the management and advisory fees), and adjusted for the following
factors (without duplication):
|
·
|
add
back depreciation of assets.
|
|
·
|
add
back amortization of intangibles.
|
|
·
|
add
back depreciation of tenant improvements and tenant
allowances.
|
|
·
|
add
back amortization of deferred leasing costs and deferred financing
costs.
|
|
·
|
subtract
capitalized expenditures related to the normal and recurring operations
and maintenance of the real estate investments (e.g., building
improvements, leasehold improvements, property leasing expenditures and
land improvements).
|
|
·
|
subtract
gains and add back losses from sales of real estate
investments.
|
|
·
|
add
back the variable portion of the Advisor’s asset management fee and the
variable portion of the Manager’s management
fee.
|
|
·
|
subtract
gains and add back expenses for changes in accounting
methodology.
|
|
·
|
subtract
income caused by straight-lining of rental income and add back expense
from the straight-lining of interest expense (including straight-lining of
lease termination payments).
|
|
·
|
subtract
gains and add back losses of hedging through
derivatives.
|
|
·
|
add
back the effects of impairment (per FAS
144).
|
|
·
|
subtract
gains and add back losses from extraordinary
items.
|
|
·
|
adjust
our income from unconsolidated joint ventures and discontinued operations,
and expenses from minority interests, in the same manner described
above.
|
|
·
|
add
back/subtract other adjustments to/from GAAP net income that more
appropriately “follow the cash” generated by the investments (examples
include preferred returns, guaranteed returns, rebates of real estate tax
expense, etc.) plus any deductions from the cash generated by the
investments for non-operating items (for example our proportionate share
of principal payments on debt).
|
Other
modifications to net income may be made by the Advisor, with approval of the
Manager, to cause Variable Fee Base Amount to better reflect normal cash flow
from operation of Managed Assets, as defined in the Management Agreement, on a
consistent basis. If the method of calculation of our net income is altered
under GAAP, appropriate modifications shall be made to this definition to make
such changes immaterial to the calculation of Variable Fee Base Amount.
Repayments or payoffs of debt principal are not deducted from the Variable Fee
Base Amount.
The
Manager Fixed Portion shall be paid quarterly in arrears on the fifth business
day after the end of the quarter for which the services are rendered. The
Manager Variable Portion shall be paid within ten days after calculation of the
Variable Fee Base Amount for the applicable quarter.
Expiration
and Termination of the Management Agreement
The
Management Agreement will expire on December 23, 2009, subject to termination as
set forth below or resignation by the Manager upon 180 days written notice to
the board of directors. Following the initial term, the Management Agreement
will be automatically renewed for succeeding five year terms unless not renewed
by the Independent Directors. During the initial term and any renewal term, the
Independent Directors may terminate the Manager at any time for “cause” in the
event of the Manager’s:
|
·
|
negligence
which materially and adversely affects the
Fund;
|
|
·
|
willful
misconduct or fraud in connection with the Manager’s duties under the
Management Agreement;
|
|
·
|
uncured
breach of the Management Agreement;
or
|
|
·
|
conviction
of, or guilty plea to, a felony related to the investment business, which,
in the determination of our board of directors, has had a material adverse
effect on the reputation of the Manager in the market for real estate
investment funds or certain regulatory sanctions involving our investment
advisory business.
|
Transactions
with the Manager
The
following table sets forth the fees paid to the Manager pursuant to the
Management Agreement for the year ended December 31, 2007.
|
|
Year
ended
December 31,
2007
|
|
|
|
|
|
Fixed
management
fee
|
|
$ |
2,866,056 |
|
Variable
management
fee
|
|
|
128,738 |
|
|
|
|
|
|
Transactions
with Affiliates of the Manager
The
Manager is a wholly-owned, indirect subsidiary of BAC. We have
mortgage notes payable to BAC collateralized by certain of our properties,
including Monument IV at Worldgate and Station Nine Apartments. BAC is also the
lender on up to $10.0 million of our line of credit. Interest and fees paid to
BAC related to the loans for the period from July 1, 2007 (the date BAC acquired
the Manager) through December 31, 2007 was $2,060,187. At December 31, 2007,
approximately $78.4 million of debt was payable to BAC and since July 1, 2007,
the highest amount of debt we owed to BAC was approximately $80.3
million. From January 1, 2008 through March 24, 2008, we have made
interest payments to BAC of approximately $1.1 million.
CONFLICTS
OF INTERESTS WITH THE MANAGER AND ITS AFFILIATES
Conflicts
of interest may arise between the Manager and us with respect to the management
of the Fund. It is anticipated that the officers and employees of the Manager
will devote as much time to us as the Manager deems appropriate. However,
officers and employees may have conflicts in allocating their time and services
among us and the Manager and its affiliates. Additionally, the Manager or its
affiliates may invest in investments that are senior or junior to,
participations in, or have rights and interests different from or adverse to,
our investment opportunities for the Manager’s or its affiliates’ account or the
account of other funds under its management. The Manager’s interests in such
investments may conflict with our interests in related investments at the time
of origination or in the event of default or restructuring of the investment.
These conflicts of interest could impair our financial results. In addition,
subject to specified exceptions, the Manager and its affiliates may engage in
transactions with, provide services to, invest in, and sponsor investment
vehicles and other persons or entities (including prospective investors in the
Fund) that may have similar structures and investment objectives and policies to
ours and that may compete with us for investment opportunities.
The
Management Agreement provides that the Manager may cause us to enter into
transactions with affiliates of the Manager for the provision of certain
services by such affiliates (a “Manager Affiliate Arrangement”). These
transactions are all presented to and ratified by our Independent Directors.
Notwithstanding the foregoing, the Management Agreement provides that the
Manager shall not permit us to enter into a Manager Affiliate Arrangement unless
(i) the fees or other compensation charged to us for services provided by
affiliates of the Manager do not exceed the fees or other compensation available
in the relevant market in an arm’s-length transaction with an independent third
party, (ii) the agreements governing the relationship contain standard
arm’s-length contract terms in relation to the relevant market and (iii) the
affiliate providing such services has sufficient experience and qualifications
to perform such services at a level of quality comparable to the quality of
similar services available from non-affiliates in the relevant geographical
area. Our board of directors may determine whether (i), (ii) or (iii) above have
been complied with, and if not, to cause the Manager to terminate the Manager
Affiliate Arrangement.
The
Management Agreement also provides that if the engagement of any party
(including any affiliate) to provide additional services (other than any
engagement which has been approved by the Advisor) involves a material conflict
of interest on the part of the Manager or any affiliate of the Manager which is
known by the Manager, whether arising out of a pecuniary interest or a material
relationship, (in the case of an affiliate of the Manager, a
conflict
above and beyond the mere hiring of the affiliate), then the Manager shall
notify the Advisor of such conflict of interest and describe the material facts
relating thereto. These transactions are all presented to and ratified by our
Independent Directors. In the case of any such conflict of interest, our board
of directors may require the Manager to terminate the engagement of the provider
of additional services upon reasonable prior notice if the Board determines that
such engagement adversely affects the Fund.
OFFERING,
ORGANIZATIONAL AND OPERATING EXPENSES
We will
pay all costs and expenses relating to our activities and operations, including,
without limitation, legal, auditing, consulting, administrative and accounting
expenses, costs for the preparation of our financial statements, tax returns and
forms, valuations, insurance costs, expenses of the meetings of the stockholders
and directors and other expenses associated with the acquisition, holding and
disposition of the investments (and securities distributed therefrom, if any),
including costs of property appraisals, as well as reasonably incurred
extraordinary expenses. The Manager and Advisor will pay all of their respective
operating and overhead costs, including salaries, benefits and other
compensation costs, if any, of their respective employees, as defined in the
Management Agreement and Advisory Agreement.
We have
entered into an expense limitation and reimbursement agreement with the Manager
(the “Expense Limitation Agreement”) under which the Manager has agreed to waive
its fees, or pay or absorb our ordinary operating expenses, to the extent
necessary to limit the “Specified Expenses” (as defined below) to 0.75% per
annum of our NAV (the “Expense Limitation”). Specified Expenses
are:
|
·
|
fees
and expenses paid to our valuation consultant, auditors, stockholder
administrator, and our legal counsel in connection with matters relating
to our organization, the offering of Shares and ongoing operating expenses
(but excluding all legal counsel fees incurred in connection with matters
related to investments, such as property acquisition or disposition,
leasing and legal proceedings related to the investments);
and
|
|
·
|
printing
costs, mailing costs, fees associated with our board of directors, the
cost of maintaining directors and officers insurance, blue sky fees and
Fund-level organizational expenses.
|
The
Expense Limitation Agreement was scheduled to expire on December 31, 2007 but
was renewed and extended by the Manager and us until December 31, 2008. The
Expense Limitation Agreement may be terminated by the Manager or us upon thirty
days notice to the other party and terminates automatically upon termination of
the Management Agreement. In consideration of the Manager’s agreement to limit
our expenses, we will carry forward the amount of fees or expenses waived, paid
or absorbed by the Manager in excess of the Expense Limitation for a period not
to exceed three years from the end of the fiscal year in which they were
incurred and will reimburse the Manager such amounts. Reimbursement will be made
as promptly as possible, but only to the extent that it does not cause our
organizational expenses and ordinary operating expenses to exceed the Expense
Limitation. The following table provides information on expenses reimbursed by
us to the Manager and expenses subject to the Expense Limitation Agreement that
will be carried forward by the Manager for possible future
reimbursement.
|
|
Year
ended
December 31, 2007(1)
|
|
|
|
|
|
Expense
reimbursement
|
|
$ |
2,458,435 |
|
|
|
|
|
|
|
|
As
of
December 31, 2007
|
|
|
|
|
|
|
Cumulative
amount of expenses available for future reimbursement
|
|
$ |
0 |
|
|
|
|
|
|
(1) |
Fund level expenses
reimbursed during the period are comprised of actual expenses incurred
during such period plus $50,882 of expenses carried forward by the Manager
from previous periods for the year ended December 31,
2007. |
SELECTION,
MANAGEMENT AND CUSTODY OF OUR INVESTMENTS
We are
externally advised by the Advisor, which is responsible for the management,
acquisition, disposal, leasing, maintenance and insurance for all our real
estate investments. The executive offices of the Advisor are located at 200 East
Randolph Drive, Chicago, Illinois 60601, telephone (312) 782-5800. Director
Schaff is an employee of the Advisor.
ADVISORY
AGREEMENT
On
December 23, 2004, the Fund and the Manager entered into the Advisory Agreement
with the Advisor. The Advisor acts as our primary investment advisor. The
Advisor has broad discretion with respect to our real estate investments over
which it has management authority, including, without limitation, all
acquisition, disposition and financing decisions. Currently, the Advisor has
management authority over all of our real estate investments. The Advisor
regularly reports to the Manager and our board of directors regarding our
investment activities and performance, and meets with representatives of the
Manager on a quarterly basis to review such activities and performance. The
Manager and the board of directors periodically review our overall portfolio and
performance, but do not have authority or discretion with regard to particular
investment decisions.
Asset
Management Fee
We pay
the Advisor an annual asset management fee (the “Asset Management Fee”) as
follows:
|
·
|
an
amount equal to 0.75% of the NAV attributable to the Managed Assets (i.e., our NAV
determined without regard to the value of any investment managed by an
advisor other than the Advisor or any debt or other liability attributable
thereto) as of the beginning of each calendar quarter to which such fee
relates, plus any additional amount attributable to the receipt of funds
into our operating account during the quarter from the sale of Shares,
calculated on a weighted average basis taking into account the timing of
the receipt of such funds during such quarter (the “Advisor Fixed
Portion”); and
|
|
·
|
an
amount equal to the Advisor Applicable Percentage (as defined below) of
the Variable Fee Base Amount, as of the end of each quarter (the “Advisor
Variable Portion”).
|
The
“Advisor Applicable Percentage” means, as of the end of each calendar quarter,
the percentage set forth opposite our NAV as of the end of such quarter, in the
column entitled “Advisor Applicable Percentage” below:
|
Advisor
Applicable
Percentage
|
Less
than $100
million
|
7.50%
|
$100
million or more and less than $250
million
|
7.31%
|
$250
million or more and less than $400
million
|
7.13%
|
$400
million or more and less than $550
million
|
6.75%
|
$550
million or more and less than $700
million
|
6.38%
|
$700
million or more and less than $850
million
|
6.00%
|
$850
million or
more
|
5.63%
|
|
|
The
Advisor Fixed Portion must be paid quarterly in arrears on the fifth business
day after the end of the quarter for which the services are rendered. The
Advisor Variable Portion must be paid within ten days after calculation of the
Variable Fee Base Amount for the applicable quarter.
Acquisition
Fee
We pay
the Advisor an acquisition fee (the “Acquisition Fee”) equal to 0.50% of the
“Acquisition Cost” (as defined below) of each real estate investment we acquire.
The Acquisition Cost of a real estate investment includes the acquisition price
stated in the acquisition agreement (inclusive of all potential earnouts)
together with loan fees attributable to such acquisition, but without regard to
adjustments for prorations. With respect to real estate investments that are
acquired with the intent to perform development or redevelopment as part of the
acquisition strategy, Acquisition Cost includes all costs (including interest
and loan fees) related to the real estate investment that are budgeted in
connection with the development or redevelopment of the real estate investment,
including without limitation, the total amount of hard and soft costs related to
construction, development or renovation of buildings (including all construction
period taxes, assessments and insurance), costs of fixtures and equipment
(including rental equipment) used to construct or operate the property, costs of
the installation of permanent improvements in or on the property’s buildings or
land (including tenant improvement costs, site work, paving and landscaping),
estimated fees and earnouts to developers, fees and cost reimbursements of
architects, contractors, engineers, environmental and other consultants, amounts
payable to government authorities, third party marketing expenses (including
leasing commissions and finders fees), and costs of bonds or letters of credit.
In no event shall Acquisition Costs include due diligence expenses or legal fees
incurred in connection with the acquisition or financing of the real estate
investment. The Acquisition Fee must be paid upon the closing of the acquisition
of each real estate investment.
Expiration
and Termination of the Advisory Agreement
The
initial term of the Advisory Agreement will expire on December 23, 2009, subject
to termination as set forth below or resignation by the Advisor upon 180 days
written notice to the Manager and the board of directors. Following the initial
term, the Advisory Agreement will be automatically renewed for a five year
period unless earlier terminated upon certain specified events. Following the
first renewal term, the Advisory Agreement will be automatically renewed for
succeeding five year terms unless the Independent Directors elect not to renew
the Advisory Agreement. The Manager may terminate the Advisor on our behalf at
any time for “cause” in the event of the Advisor’s:
|
·
|
negligence
which materially and adversely affects the
Fund;
|
|
·
|
willful
misconduct or fraud in connection with the Advisor’s duties under the
Advisory Agreement;
|
|
·
|
uncured
breach of the Advisory Agreement;
or
|
|
·
|
conviction
of, or guilty plea to, a felony related to the investment business which,
in the determination of our board of directors, has had a material adverse
effect on the reputation of the Advisor in the market for real estate
investment funds or certain regulatory sanctions involving the Advisor’s
investment advisory business.
|
Following
the conclusion of the initial term, the Manager may, in its reasonable
discretion, terminate the Advisor for sustained, material underperformance with
respect to the investment results of the Managed Assets in comparison to the
investment strategy of the Fund applicable to such Managed Assets over a real
estate market cycle. In addition, the Manager may terminate the Advisor upon the
occurrence of certain change of control events with respect to the Advisor, in
which case, the Manager, and not the Fund, would be required to pay the Advisor
specified termination fees.
The
Manager may also terminate the Advisor if, during the initial term, certain key
personnel are no longer significantly involved in the Advisor’s services to us.
In the event of the removal of the Advisor, the Manager will assume the rights
and obligations of the Advisor under the Advisory Agreement unless and until a
successor advisor is selected by the board of directors.
The
Advisor may terminate the Advisory Agreement in the event of the Manager’s: (i)
default in any of our material obligations under the Advisory Agreement, which
default is not cured within 30 days, or (ii) bankruptcy.
CONFLICTS
OF INTERESTS WITH THE ADVISOR AND ITS AFFILIATES
The
Advisor and its affiliates engage in a broad spectrum of activities including
financial advisory activities, and have extensive investment activities that are
independent from, and may from time to time conflict with, our investment
activities. In the future there might arise instances where the interests of the
Advisor conflict with our interests and/or the interests of our stockholders.
Subject to specified exceptions, the Advisor may engage in transactions with,
provide services to, invest in, advise, sponsor and/or act as investment manager
to portfolio companies, investment vehicles and other persons or entities
(including prospective investors in the Fund) that may have similar structures
and investment objectives and policies to ours and that may compete with us for
investment opportunities. The Advisor and its affiliates and their respective
clients may themselves invest in investments that would be appropriate for us
and may compete with us for such investment opportunities and may invest in
investments that are senior or junior to, or have rights and interests different
from or adverse to, our investment opportunities. The Advisor’s interests in
such investments may conflict with our interests in related investments at the
time of origination or in the event of default or work out of the
investment.
The
Advisory Agreement sets forth the role of the parties in the event of a conflict
of interest and the necessary approvals to be obtained by the Advisor. The
Advisory Agreement provides that the Advisor may cause us to enter into
transactions with affiliates of the Advisor for the provision of certain
services by such affiliates (an “Affiliate Service Arrangement”). These
transactions are all presented to our board of directors. Notwithstanding the
foregoing, the Advisory Agreement provides that the Advisor shall not permit us
to enter into an Affiliate Service Arrangement unless (i) the fees or other
compensation charged to the Fund for services provided by affiliates of the
Advisor do not exceed the fees or other compensation available in the relevant
market in an arm’s-length transaction with an independent third party, (ii) the
agreements governing the relationship contain standard arm’s-length contract
terms in relation to the relevant market and (iii) the affiliate providing such
services has sufficient experience and qualifications to perform such services
at a level of quality comparable to the quality of similar services available
from non-affiliates in the relevant geographical area. Our board of directors
may determine whether (i), (ii) or (iii) above have been complied with, and if
not, to cause the Advisor to terminate the Affiliate Service
Arrangement.
The
Advisory Agreement also provides that if the engagement of any party (including
any affiliate) to provide additional services (other than any engagement which
has been approved by the Manager) involves a material conflict of interest on
the part of the Advisor or any affiliate of the Advisor which is known by the
Advisor, whether arising out of a pecuniary interest or a material relationship
(in the case of an affiliate of the Advisor, a conflict above and beyond the
mere hiring of the affiliate), then the Advisor shall notify the Manager of such
conflict of interest and describe the material facts relating thereto. These
transactions are all presented to our board of directors. In the case of any
such conflict of interest, our board of directors may require the Advisor to
terminate the engagement of the provider of additional services upon reasonable
prior notice if our board of directors determines that such engagement adversely
affects us. Furthermore, the Advisory Agreement provides that the Advisor shall
not cause us to enter into any purchase or sale of property or,
directly or indirectly, any other equity or debt acquisition, disposition, or
lending transaction with the Advisor or any affiliate of the Advisor, or any
account managed or advised by the Advisor or any affiliate of the Advisor,
without the prior written approval of the Manager. However, the Advisory
Agreement permits the Advisor to cause us to enter into a transaction with an
account managed or advised by the Advisor or its affiliate as to properties or
matters in which the Advisor or its affiliate are not involved without the prior
written approval of the Manager if it provides prior written notice to the
Manager of any such transaction. In addition, the Advisor is required to notify
the Manager promptly of any transaction or proposed transaction that, to the
Advisor’s knowledge, involves a material conflict between our interests, on the
one hand, and the interests of the Advisor or any account managed or advised by
the Advisor, on the other hand.
The
Advisor will allocate investment opportunities suitable for us or for other
persons, including the Advisor or an affiliate of the Advisor or an account
managed or advised by the Advisor or an affiliate of the Advisor, in accordance
with an equitable and reasonable allocation procedure consistent with the
Advisor’s fiduciary duty to us and with due regard to our investment objectives
and the characteristics of the specific investment. The Advisor’s
allocation
procedure provides that investments identified by the Advisor that are
appropriate for more than one client of the Advisor are allocated on a
rotational basis such that the client that has had the greatest amount of time
pass since its last closed investment receives priority in the rotation over the
other eligible client(s).
TRANSACTIONS
WITH THE ADVISOR
The
following table sets forth the fees paid, and the amount of expenses reimbursed,
to the Advisor pursuant to the Advisory Agreement for the year ended December
31, 2007.
|
|
Year
ended
December 31,
2007
|
|
|
|
|
|
Fixed
advisor
fee
|
|
$ |
2,866,056 |
|
Variable
advisor
fee
|
|
|
1,565,360 |
|
Acquisition
fees
|
|
|
2,337,268 |
|
Reimbursement
for out-of-pocket acquisition
expenses
|
|
|
577,869 |
|
|
|
|
|
|
PROPERTY
MANAGEMENT AND LOAN PLACEMENT FEES
For
certain real estate investments, the Advisor has selected Jones Lang LaSalle
Americas, Inc. (“JLL”), an affiliate of the Advisor, to provide property
management services. The decision on which property manager we hire is based
upon the property type, the property managers expertise and fee and their
ability to provide a cost-effective internal control environment that will meet
our Sarbanes-Oxley, Section 404, Management Assessment of Internal Controls,
requirements. As of December 31, 2007, we utilized JLL property management
services on three properties. The remaining 36 properties are managed by
property managers not affiliated with the Advisor. We have also hired and paid
fees to JLL to perform loan placement services for us in the past and we may use
JLL in the future to perform similar loan placement services. During
the year ended December 31, 2007, JLL was hired to perform loan placement
services for six loans.
Transactions
with JLL
The
following table sets forth the fees paid to JLL for the year ended December 31,
2007.
|
|
Year
ended
December 31,
2007
|
|
|
|
|
|
Property
management
fees
|
|
$ |
83,850 |
|
Loan
placement
services
|
|
|
741,016 |
|
|
|
|
|
|
COINVESTMENT
Through
LaSalle Investment Company (“LIC”), a fully discretionary coinvestment vehicle
managed by the Advisor, or one of its subsidiaries, the Advisor has agreed to
maintain a $10.0 million investment (100,000 Shares) in the Fund until the
earlier of the termination of the Advisor’s engagement as our investment advisor
or December 23, 2014. In connection with this $10.0 million investment, LIC
received distributions on its 100,000 Shares of $700,000 during the year ended
December 31, 2007.
TENANT
IN COMMON INTEREST
On
November 21, 2007, the Fund acquired 78% tenant in common interests in four
student oriented apartment communities. The gross purchase price for the four
apartment communities was approximately $149.5 million, of which the Fund’s
share was approximately $116.6 million. The four apartment communities were
acquired using
proceeds
from four cross-collateralized loans totaling $98.8 million, fixed-rate for
seven years at 5.57%, interest only for the first two years. The 22% tenant in
common interest owner for each of these four student housing apartment
communities is an investment fund advised by our Advisor and in which the parent
company of our Advisor owns a minority interest. As of December 31, 2007, the
Fund owed the 22% tenant in common interest owner $1.2 million from the closing
of the four apartment communities. The 22% tenant in common also paid the
advisor an acquisition fee equal to 0.50% of their acquisition price related to
the purchase of the four apartment communities, which is included in the
acquisition fees amount disclosed above. The tenant in common agreements were
executed with customary business terms that provide for the sharing of net
income or loss and cash flow based on each tenant in common’s ownership
percentage.
PLACEMENT
AGENT
UST
Securities Corp., an affiliate of the Manager, serves as our placement agent
with respect to the sale of Shares. The placement agent receives no compensation
from the Fund for its services.
CODE
OF ETHICS
Each of
our Manager and Advisor has a code of conduct that governs their employees and,
in the case of the Manager’s code of conduct, the officers of the Fund that are
employees of the Manager. We have adopted the Excelsior LaSalle Property Fund,
Inc. Code of Business Conduct and Ethics for Principal Executive and Senior
Financial Officers that applies to the Fund’s principal executive officer and
senior financial officer and any other persons who serve a similar
function.
REVIEW,
APPROVAL, OR RATIFICATION OF TRANSACTIONS WITH RELATED PERSONS
Pursuant
to its charter, the Audit Committee is required to review all “related party
transactions” except that Affiliate Service Arrangements (See “Transactions With
Related Persons and Certain Control Persons—Conflicts of Interests With The
Advisor and Its Affiliates” above) shall be reviewed to the extent provided in
the Advisory Agreement. Our audit committee interprets the term
“related party transactions” to include all transactions that would require
disclosure pursuant to Item 404 of Regulation S-K. To date, we have
not had any related party transactions other than Affiliate Service Arrangements
with affiliates of the Advisor, which, as noted above, are governed by the terms
of the Advisory Agreement and do not appear to implicate the provisions of Item
404(a) of Regulation S-K. For information concerning our policies
with respect to conflicts of interest involving the Advisor and the Manager, see
“Conflicts of Interests With the Manager and Its Affiliates” and “Conflicts of
Interests With the Advisor and Its Affiliates” above. The Audit
Committee has not adopted specific standards relating to the review of related
party transactions not involving the Manager or the Advisor.
DELIVERY
OF DOCUMENTS TO SECURITY HOLDERS SHARING AN ADDRESS
The SEC
has adopted rules that permit companies and intermediaries (e.g., brokers) to satisfy the
delivery requirements for proxy statements and annual reports with respect to
two or more stockholders sharing the same address by delivering a single proxy
statement addressed to those stockholders. This process, which is commonly
referred to as “householding,” potentially means extra convenience for
stockholders and cost savings for companies. A single proxy statement may be
delivered to multiple stockholders sharing an address unless contrary
instructions have been received from the affected stockholders. Once you have
received notice from your broker that it will be “householding” communications
to your address, “householding” will continue until you are notified otherwise
or you submit contrary instructions. If, at any time, you no longer wish to
participate in “householding” and would prefer to receive a separate proxy
statement and annual report, you may: (1) notify your broker; (2) direct your
written request to Client Service, 225 High Ridge Road, Stamford, Connecticut
06905; or (3) call Client Service at 1-866-921-7951. Stockholders who currently
receive multiple copies of the proxy statement at their address and would like
to request “householding” of their communications should contact their broker.
In addition, the Fund will promptly deliver, upon written or oral request to the
address or telephone number above, a separate copy of the annual report and
proxy statement to a stockholder at a shared address to which a single copy of
the documents was delivered.
STOCKHOLDER
COMMUNICATIONS WITH THE BOARD OF DIRECTORS
Stockholders
may communicate with the board or any of its directors. Stockholders who wish to
communicate with the board may do so by sending written communications addressed
to our Secretary, c/o Client Service, at 225 High Ridge Road, Stamford,
Connecticut 06905, except in situations where such communications relate to
accounting matters, in which case, stockholders should send such communications
to the Chairman, Excelsior LaSalle Property Fund, Inc. Audit Committee, c/o UST
Advisers, Inc. at the address above. All communications will be compiled by our
Secretary, who will determine whether they should be presented to our board. The
purpose of this screening is to avoid having our board of directors consider
irrelevant or inappropriate communications (such as advertisements and
solicitations). Our Secretary will submit all appropriate communications to our
board, the relevant committee of our board or the relevant individual
director(s), as appropriate. All communications directed to the Audit Committee
that relate to questionable accounting or auditing matters involving the Fund
will be promptly and directly forwarded to the Audit Committee.
OTHER
MATTERS
Our
management does not know of any other matters to come before the annual meeting.
If, however, any other matters do come before the annual meeting, it is the
intention of the persons designated as proxies to vote in accordance with their
discretion on such matters.
By Order
of the Board of Directors
/s/ Marina
Belaya
Marina
Belaya
Secretary
May 13,
2008
A
copy of the Fund’s Annual Report to the SEC on Form 10-K for the fiscal year
ended December 31, 2007 is available without charge upon written request
to Client Service, 225 High Ridge Road, Stamford,
Connecticut 06905, Telephone: 1-866-921-7951.
PROXY
TABULATOR
P.O.
BOX 9112
FARMINGDALE,
NY 11735
To vote by Telephone
1 )
Read the Proxy Statement and have the Proxy card below at hand.
2 )
Call 1-888-221-0697.
3 )
Follow the simple instructions.
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To vote by Internet
1 )
Read the Proxy Statement and have the Proxy card below at hand.
2 )
Go to www.proxyweb.com
3 )
Follow the simple instructions.
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To vote by Mail
1 ) Read the Proxy Statement.
2 ) Check
the appropriate box on the
3 ) Sign, date and return the Proxy card
using the enclosed envelope.
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PLEASE
DO NOT VOTE USING MORE THAN ONE METHOD
DO
NOT MAIL YOUR PROXY CARD IF YOU VOTE BY INTERNET OR PHONE
PROXY
EXCELSIOR
LASALLE PROPERTY FUND, INC.
PROXY
SOLICITED BY THE BOARD OF DIRECTORS
FOR
THE ANNUAL MEETING OF STOCKHOLDERS
TO
BE HELD ON JUNE 13, 2008
The
undersigned hereby appoints Henry I. Feuerstein and Steven L. Suss and each of
them as attorneys and proxies of the undersigned, with full power of
substitution, to vote all of the shares of common stock (the “Shares”) of
EXCELSIOR LASALLE PROPERTY FUND, INC. (the “Fund”) that the undersigned may be
entitled to vote at the Annual Meeting of stockholders of the Fund to be held at
the offices of the Fund at 225 High Ridge Road, Stamford, Connecticut 06905 at
10:30 a.m. local time on Friday, June 13, 2008, and at any and all
postponements, continuations and adjournments thereof, with all powers that the
undersigned would possess if personally present, upon and in respect of the
following matter in accordance with the following instructions, with
discretionary authority as to any and all other matters that may properly come
before the meeting.
If
you sign the proxy without otherwise indicating a vote on the proposal, this
proxy will be voted “FOR”
each of the nominees listed on the reverse side. As to any other
matter that may properly come before the meeting and all postponements,
continuances and adjournments thereof, the Shares will be voted by the proxies
in accordance with their judgment. If specific instructions are
indicated, this proxy will be voted in accordance therewith. The
Fund’s board of directors recommends that stockholders vote “FOR”
each of the nominees listed on the reverse side.
Date ,
2008
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Unless voting
by telephone or internet, please complete, sign, date and return the Proxy
card promptly using the enclosed envelope.
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Signature(s)(Joint
Owners)
(PLEASE SIGN WITHIN
BOX) |
Please print and
sign exactly
as your name(s) appear(s) on this card to authorize
the voting of your Shares. When signing as attorney or executor,
administrator, trustee or guardian, please give full title as such. If a
corporation, please sign in full corporate name by president or other
authorized officer. If a partnership, please sign in partnership name by
authorized person. For joint accounts, each joint owner must
sign. |
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Please
fill in box(es) as shown using black or blue ink or number 2
pencil. X
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PLEASE
DO NOT USE FINE POINT PENS.
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The
board of directors recommends a vote FOR the five nominees for director listed
below.
PROPOSAL: To
elect five directors for the ensuing year and until their successors are
elected.
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FOR
ALL
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WITHHOLD
ALL
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FOR
ALL
EXCEPT*
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Nominees:
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(01) David
R. Bailin
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(02) Thomas
F. McDevitt
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(03) Virginia
G. Breen
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o
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o
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o
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(04) Jonathan
B. Bulkeley
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(05) Peter
H. Schaff
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*
To withhold authority to vote for any nominee, mark the box “FOR ALL
EXCEPT” and write such nominee(s) number(s) below:
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PLEASE
MARK, SIGN AND DATE AND RETURN THIS PROXY CARD PROMPTLY, USING THE ENCLOSED
ENVELOPE. THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED ON THE
OTHER SIDE.
Annex
A
Audit Committee
Charter
PURPOSE
The Audit Committee (the “Committee”)
is appointed by the Board of Directors of the Fund (the “Board”) to assist in
fulfilling the Board’s responsibility to oversee the quality and integrity of
the Fund’s financial reporting and the audits of the financial statements of the
Fund by its Independent Registered Public Accounting Firm (“independent
auditor”).
The function of the Audit Committee is
one of oversight. UST Advisers, Inc. the Fund’s manager (the
“Manager”) and LaSalle Investment Management, Inc., the Fund’s investment
adviser (the “Advisor”) are responsible for the financial reporting process and
for maintaining appropriate systems and procedures for accounting and internal
control. Specifically, the Manager and Advisor (collectively,
“Management”) are responsible for: (1) the preparation, presentation and
integrity of the Fund’s financial statements; (2) the implementation of
appropriate accounting and financial reporting principles and policies; and (3)
the maintenance of internal controls and procedures designed to assure
compliance with all applicable accounting standards, laws and regulations,
including designing internal controls over financial reporting as required by
the Sarbanes-Oxley Act of 2002 (“SOX”), including Section 404(c) of
SOX. The independent auditor is responsible for planning and
conducting independent audits of the Fund’s financial statements in accordance
with standards of the Public Company Accounting Oversight Board (United States)
and expressing opinions as to whether the financial statements are prepared in
conformity with accounting principles generally accepted in the United States of
America. The Audit Committee’s responsibility is to review the
performance of these financial and accounting functions for the
Fund. To this end, the Audit Committee shall have unrestricted access
to the Board, the independent auditor, and Management.
Although the Audit Committee is
expected to take a probative approach to the matters that come before it, the
review of the Fund’s financial statements by the Audit Committee is not an
audit, nor does the Audit Committee’s review substitute for the responsibilities
of Management for preparing, or the Auditors for auditing, the Fund’s financial
statements. Members of the Audit Committee are not full-time
employees of the Fund and, in serving on the Audit Committee, are not, and do
not hold themselves out to be, acting as accountants or auditors. As
such, it is not the duty or responsibility of the Audit Committee or its members
to conduct “field work” or other types of auditing or accounting reviews or
procedures. In addition, the authority and responsibilities set forth
in this Charter do not reflect or create any duty or obligation of the Audit
Committee to plan or conduct any audit, to determine or certify that the Fund’s
financial statements are complete, accurate, fairly presented, or in conformity
with generally accepted accounting principles or applicable law, or to guarantee
any report of the independent auditor.
In discharging their duties, the
members of the Audit Committee are entitled to rely on information, opinions,
reports, or statements, including financial statements and other financial data,
if prepared or presented by: (1) one or more officers of the Fund
whom the member reasonably believes to be reliable and competent in the matters
presented; (2) legal counsel, the independent auditor, or other persons as to
matters the member reasonably believes are within the person’s professional or
expert competence; or (3) another Board committee of which the Director is not a
member. Nothing in this Charter shall be construed to reduce the
responsibilities or liabilities of Management or the independent
auditor.
In addition to its audit and financial
statement related functions, the Committee is also charged with the
responsibilities and functions relating to its role as the Qualified Legal
Compliance Committee. These duties and responsibilities are set forth
in Appendix A.
MEMBERSHIP
The Committee shall be comprised of not
less than three members of the Board. Members of the Committee shall
be appointed by the Board and may be removed by the Board in its sole
discretion. The members of the Committee shall designate a
chairperson of the Committee. All members of the Committee shall meet
the independence criteria of the New York Stock Exchange and have the
qualifications required by applicable laws and regulations.
MEETINGS
The Committee shall meet at least two
times each year or more often as deemed necessary or appropriate in its
judgment, either in person or by phone. Any member of the Committee
may call meetings of the Committee. The Committee shall meet with the
independent auditors at least annually. The Committee shall meet on
occasion with the independent auditors and internal audit staff outside the
presence of senior management. The Committee shall report its
recommendations to the Board after each Committee meeting. The
Committee may take action by unanimous written consent.
The Chairman of the Committee shall
meet quarterly with the independent auditor prior to, and in order to review,
the Fund’s filing on Form 10-Q and shall meet annually with the independent
auditor prior to, and in order to review, the Fund’s filing on Form
10-K.
Meetings of the Committee may be called
by the Chairperson, the Chairman of the Board, or by any member of the
Committee. The presence of a majority of the members shall be
necessary to constitute a quorum for any meeting and a vote of the majority of
the members present at a meeting in which a quorum is present shall be required
in order for the Committee to take action.
SUMMARY
OF RESPONSIBILITIES
To carry out its purpose, the Audit
Committee shall have the duties, responsibilities and powers set forth
below. These activities are set forth as a guide with the
understanding that the Committee may diverge from this guide as appropriate
given the circumstances.
Independent Auditor and
Audit Process
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The
Committee, subject to any action that may be taken by the full Board,
shall have the ultimate authority and responsibility to appoint, retain
(or nominate for stockholder ratification), oversee, evaluate, approve the
terms of engagement (including fee) of, and, where appropriate, replace
the independent auditor. The Committee shall oversee the
resolution of any disagreements between Management and the independent
auditor regarding financial
reporting.
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The
independent auditor shall report directly to the
Committee.
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The
Committee shall evaluate at least annually the experience, qualifications
and performance of the lead partner and the senior members of the
independent auditor’s engagement
team.
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The
Committee shall review and approve the scope of the audit services
outlined in the independent auditor’s annual engagement
letter.
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The
Committee shall review the scope of the annual audit outlined by the
independent auditor and its proposed audit plan and
procedures.
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The
Committee shall review with the independent auditor any problems,
difficulties or disputes the auditor may have encountered in the course of
the audit work or otherwise and any management letter provided by the
auditor and the Fund’s or Management’s response to that
letter.
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At
least annually, receive and review a report by the independent auditor
describing:
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its
internal quality-control
procedures;
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any
material issues raised by the most recent internal quality-control review,
or peer review, of the independent auditor, or by an inquiry or
investigation by governmental or professional authorities, within the
preceding five years, respecting one or more independent audits carried
out by the firm; and
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any
steps taken to deal with any such
issues.
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The
Committee shall review any report of the independent auditor relating
to:
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critical
accounting policies and practices to be
used;
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alternative
presentation, disclosure and treatments of financial information within
GAAP that have been discussed with Management, ramifications of the use of
such alternative presentation, disclosure and treatments preferred by the
independent auditor; and
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other
material written communications between the independent auditor and
Management, such as a management letter or schedule of unadjusted
differences.
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review
information concerning the independence of the independent auditor,
including whether the independent auditor provided any non-audit services
to Management, and to receive the independent auditor’s specific
representations as to their independence, including (i) a formal written
statement by the independent auditor delineating all relationships between
the independent auditor and the Fund and Management; and (ii) discussions
with the independent auditor with respect to any disclosed relationships
or services that may impact the objectivity and independence of the
independent auditor;
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pre-approve
all audit services and permissible non-audit services to be provided by
the independent auditor to the Fund. The Committee shall also review and
approve in advance any proposal that the Manager or the Advisor, and any
entity controlling, controlled by, or under common control with the
Manager or the Advisor that provides ongoing services to the Fund employ
the independent auditor to render non-audit services, if such engagement
would relate directly to the operations and financial reporting of the
Fund. As a part of its review, the Audit Committee shall
consider whether the provision of such services does not impact the
Auditors’ independence. The Committee has adopted a policy, set
forth in Exhibit 1 hereto, which may stipulate non-material
amounts below which pre-approval shall not be
required.
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The
Committee may delegate to one or more of its members (“Delegates”)
authority to pre-approve the independent auditor’s provision of audit
services or permissible non-audit services to the Fund, or the provision
of non-audit services to Management. Any pre-approval
determination made by a Delegate shall be presented to the full Committee
at its next meeting. The Committee shall communicate any
pre-approval made by it or a Delegate to Management, who will ensure that
the appropriate disclosure is made in the Fund’s periodic reports and
other documents as required under the federal securities
laws;
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establish
clear hiring policies for employees or former employees of the independent
auditor; and
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receive
information concerning the ability of the lead and concurring audit
partner’s ability to serve in such capacity under applicable law and
request the rotation of the independent auditor’s lead and concurring
audit partner every five years and other audit partners every seven
years.
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The
Committee shall discuss with Management and the independent auditor the
annual audited financial statements and the quarterly financial
statements, including the matters required to be discussed by Statement of
Auditing Standards (“SAS”) No. 61, Communications with Audit Committees
and PCAOB Interim Standard AU380 and Rule 2-07 of Regulation
S-X. The Committee shall make a recommendation to the Board of
Directors regarding the inclusion of the financial statements in the
Fund’s 10-K, as per Item 3-06 of Reg
S-K.
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The
Committee shall consider major changes and other major questions of choice
respecting the appropriate accounting principles, estimates and practices
to be applied in the preparation of the Fund’s financial
statements.
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The
Committee shall review material pending legal proceedings involving the
Fund and consider other contingent liabilities, as well as other risks and
exposures, that may have a material impact on the financial
statements.
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The
Committee shall review the Fund’s policies with respect to risk assessment
and risk management.
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The
Committee shall review with Management and the independent auditor the
financial statement effects of pending regulatory and accounting
initiatives.
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The
Committee shall review the impact of off-balance sheet structures, if any,
on the Fund’s financial statements.
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Internal
Controls
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The
Committee shall consider the quality and adequacy of the Fund’s internal
controls and the internal controls of Management to the extent they relate
to the function of the creation of the Fund’s financial statements. In
this regard, the Committee shall investigate any reports from Fund
officers regarding (i) significant deficiencies in the internal controls
that could adversely affect the Fund’s ability to record, process,
summarize, and report financial data, (ii) any material weaknesses in the
Fund’s internal controls; and (iii) any fraud, whether or not material,
that involves the Fund or employees of Management that play a significant
role in the Fund’s internal
controls.
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The
Committee shall review the adequacy of the Fund’s internal audit function
and the internal audit function of Management to the extent it relates to
the function of the creation of the Fund’s financial statements. In this
regard, the Committee may from time to time review Management
certifications as to the adequacy of their internal
controls. The Committee will also review of the independent
auditor’s attestation report on Internal Controls over Financial
Reporting. The Committee shall also consider the effect upon the Fund
from: (i) any changes in accounting principles or practices proposed by
Management or the independent auditor or the Fund’s officers; (ii) any
changes in service providers, such as fund accountants or administrators,
that could impact the Fund’s internal controls; or (iii) any changes in
schedules (such as fiscal or tax year-end changes) or structures or
transactions that require special accounting activities or
resources;
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The
Committee shall obtain reports from Management and the independent auditor
concerning the Fund’s compliance with applicable laws and
regulations.
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The
Committee shall review all related party transactions except that
Affiliate Service Arrangements (as defined in the Investment Advisory
Agreement between the Fund and the Advisor (the “Investment Advisory
Agreement”)) shall be reviewed to the extent provided in the Investment
Advisory Agreement.
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The
Committee shall report regularly to the Board and shall review with the
Board any issues that arise with respect to the quality or integrity of
the Fund’s financial statements, the Fund’s compliance with legal or
regulatory requirements, the performance and independence of the Fund’s
independent auditors or the performance of the internal audit
function.
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AUTHORITY
In discharging its oversight role, the
Committee is empowered to investigate any matter brought to its attention with
full access to all books, records, facilities and personnel of the
Fund. The Committee shall have the authority and sufficient funding
to retain outside legal counsel, accountants or other experts or consultants as
it determines necessary and appropriate to assist the Committee in carrying out
its functions, without obtaining the approval of the Board or
Management.
OTHER
MATTERS
Annual Self
Assessment - The Committee shall conduct an annual self-evaluation,
including an assessment of the performance of the Committee based on the duties
and responsibilities set forth in this Charter and such other matters as the
Committee may determine. The evaluation may take the form of an oral
or written report by the Committee chairperson or any other member of the
Committee designated by the Committee.
Annual Review of
Charter - The Committee shall review and assess the adequacy of this
Charter annually and propose any necessary changes to the Board for review and
approval.
No Additional
Liability – The Board may designate one or more members of the Committee
as “audit committee financial experts”. Such a designation by the Board shall
not affect the duties, obligations, or liability of the designated audit
committee financial expert, or the duties, obligations, or liabilities of any
other member of the Audit Committee or the Board.
Exhibit –
1
Non-Audit Services
Pre-Approval Policies
Pre-approval
by the Committee of non-audit services is not required so long as:
1. (A)
with respect to the Fund, the amount of such permissible non-audit service
provided to the Fund constitutes no more than 5% of the total amount of revenues
paid to the independent auditor by the Fund during the fiscal year in which the
services are provided;
(B) with respect to the Manager,
Advisor or service provider affiliated with the Manager or the Advisor, the
amount of any such non-audit service provided constitutes no more than 5% of the
total amount of revenues paid to the independent auditor by the Fund, the
Manager, Advisor and any affiliated service provider of the Manager or Advisor
during the fiscal year in which the services are provided;
2. such
services under (1) above were not recognized by the Fund at the time of the
engagement to be non-audit services and such services are promptly brought to
the attention of the Audit Committee and approved by the Audit Committee or its
Delegate(s) prior to the completion of the audit.
Appendix
A
AUDIT COMMITTEE FUNCTION AS
QUALIFIED LEGAL COMPLIANCE COMMITTEE
The Committee shall serve as the
Qualified Legal Compliance Committee (“QLCC”) for the Fund for the purpose of
complying with Rules 205.2(k) and 205.3(c) of the Code of Federal Regulations,
regarding alternative reporting procedures for attorneys retained or employed by
an issuer who appear and practice before the Securities and Exchange Commission
(“SEC”) on behalf of the issuer (the “Issuer Attorneys”). Issuer
Attorneys who becomes aware of evidence of a material violation by the Fund, or
by any officer, director, employee, or agent of the Fund, may report evidence of
such material violation to the QLCC as an alternative to the reporting
requirements of Rule 205.3(b) (which requires reporting to the chief legal
officer and potentially “up the ladder” to other entity officers).
Upon
receipt of such a report, the QLCC shall have the duty and
responsibility:
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to
inform the Fund’s chief legal officer and chief executive officer (or
equivalents thereof) of such report, unless the reporting attorney
reasonably believes that it would be futile to report evidence of a
material violation to the issuer’s chief legal officer and chief executive
officer;
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to
determine whether an investigation is necessary regarding such report and,
if it determines an investigation is necessary or appropriate, to notify
the Fund’s Board; initiate an investigation, which may be conducted either
by the chief legal officer or by outside attorneys; and retain such
additional expert personnel as the QLCC deems necessary;
and
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at
the conclusion of any such investigation, to recommend, by majority vote,
that the Fund implement an appropriate response to evidence of a material
violation, and inform the chief legal officer, the chief executive officer
and the Fund’s Board of the results of any such investigation and the
appropriate remedial measures to be
adopted.
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The QLCC shall have the authority and
responsibility, acting by majority vote, to take all other appropriate action,
including the authority to notify the SEC in the event that the Fund fails in
any material respect to implement an appropriate response that the QLCC has
recommended.
Annex
B
Nominating/Governance
Committee Charter
PURPOSE
The Nominating/Governance Committee
(the “Committee”) is appointed by the Board of Directors of the Fund (the
“Board”) to handle issues relating to Board composition and fund
governance.
MEMBERSHIP
Members of the Committee shall be
appointed by the Board and may be removed by the Board in its sole
discretion. The members of the Committee shall designate a
chairperson of the Committee.
MEETINGS
The Committee shall meet as often as
deemed necessary or appropriate in its judgment, either in person or by
phone. Any member of the Committee may call meetings of the
Committee. The Committee shall report its recommendations to the
Board after each Committee meeting. The Committee may take action by
unanimous written consent.
The presence of a majority of the
members shall be necessary to constitute a quorum for any meeting and a vote of
the majority of the members present at a meeting in which a quorum is present
shall be required in order for the Committee to take action.
SUMMARY
OF RESPONSIBILITIES
Nominating Responsibilities
and Functions
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The
Committee shall make recommendations for nominations for independent
Director membership on the Board to the full Board. The
Committee shall evaluate candidates’ qualifications for Board membership
and the independence of such candidates. The Committee’s policy
regarding its procedures for considering candidates for the Board,
including any recommended by shareholders, is attached hereto as Appendix
A.
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Governance Responsibilities
and Functions
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The
Board has adopted the Corporate Governance Guidelines attached hereto as
Appendix B. The Committee shall carry out its responsibilities
hereunder consistent with such Governance
Guidelines.
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The
Committee shall make recommendations to the Board as to the compensation
of independent Directors of the Fund and any additional compensation to
independent Directors for participation on committees of the Board or for
service as Chairperson of committees of the
Board.
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AUTHORITY
In discharging its oversight role, the
Committee is empowered to investigate any matter brought to its attention with
full access to all books, records, facilities and personnel of the
Fund. The Committee shall have the authority and sufficient funding
to retain outside legal counsel, accountants or other experts or consultants as
it determines necessary and appropriate to assist the Committee in carrying out
its functions, without obtaining the approval of the Board or
Management.
OTHER
MATTERS
Annual Self
Assessment - The Committee shall conduct an annual self-evaluation,
including an assessment of the performance of the Committee based on the duties
and responsibilities set forth in this Charter and such other matters as the
Committee may determine. The evaluation may take the form of an oral
or written report by the Committee chairperson or any other member of the
Committee designated by the Committee. The Committee will also assist
in overseeing the full Board’s annual self-assessment.
Annual Review of
Charter - The Committee shall review and assess the adequacy of this
Charter annually and propose any necessary changes to the Board for review and
approval.
APPENDIX
A
COMMITTEE RESPONSIBILITIES
REGARDING SELECTION OF INDEPENDENT DIRECTOR NOMINEES
The Committee shall make
recommendations to the Board for nominations for independent directors of the
Fund. The Committee shall evaluate candidates’ qualifications
for Board membership and the independence of such candidates under the
requirements of the NYSE. The Committee may, but shall not be required to, adopt
from time to time specific, minimum qualifications that the Committee believes a
candidate must meet before being considered as a candidate for Board
membership. The Committee shall comply with any rules adopted from
time to time by the Securities and Exchange Commission, and any applicable state
and other laws, regarding the nomination of persons to be considered as
candidates for Board membership.
The Committee shall review shareholder
recommendations for nominations to fill vacancies on the Board if the Committee
is required by law to do so. Any such recommendations must be
submitted in writing and addressed to the Committee at the Fund’s
offices.
The Committee has not established
specific, minimum qualifications that must be met by an individual for the
Committee to recommend that individual for nomination as a
director. In seeking candidates to consider for nomination to fill a
vacancy on the Boards, or when the Committee deems it desirable to select a new
or additional independent director, the Committee expects to seek referrals from
a variety of sources, including current directors, management of the Fund and
counsel to the Fund. The Committee may also engage a search firm to
identify or evaluate or assist in identifying or evaluating
candidates.
In
evaluating candidates for a position on the Boards, the Committee considers a
variety of factors, including, as appropriate:
(i) the
candidate’s knowledge in matters relating to the real estate
industry;
(ii) any
experience possessed by the candidate as a director or senior officer of public
companies;
(iii) the
candidate’s educational background;
(iv) the
candidate’s reputation for high ethical standards and personal and professional
integrity;
(v) any
specific financial, technical or other expertise possessed by the candidate, and
the extent to which such expertise would complement the Board’s existing mix of
skills and qualifications;
(vi) the
candidate’s perceived ability to contribute to the ongoing functions of the
Board, including the candidate’s ability and commitment to attend meetings
regularly and work collaboratively with other members of the Board;
(vii) the
candidate’s ability to qualify as an independent director under the requirements
of the NYSE, the candidate’s independence from the Fund’s service providers and
the existence of any other relationships that might give rise to conflict of
interest or the appearance of a conflict of interest;
(viii)
the candidate’s age relative to any age limitation on nominations;
and
(ix) such
other factors as the Committee determines to be relevant in light of the
existing composition of the Board and any anticipated vacancies or other
transitions (e.g., whether or not a candidate is an “audit committee financial
expert” under the federal securities laws).
APPENDIX
B
CORPORATE GOVERNANCE
GUIDELINES
The Board of Directors (The “Board”) of
the Excelsior LaSalle Property Fund, Inc. (the “Fund”) has adopted the following
Corporate Governance Guidelines (the “Guidelines”) to advance the functioning of
the Board and its committees. These Guidelines are subject to
modification from time to time by the Board as it may deem
appropriate. The Guidelines should be interpreted in the context of
all applicable laws and the Fund’s Articles of Amendment and Restatement,
amended and restated bylaws and other corporate governance
documents.
Matters
Relating to the Board
1. All
Directors owe a duty of loyalty to the Fund and must place the interests of the
Fund over any personal interests. All Directors are expected to attend Board
meetings and meetings of committees on which they serve, prepare for meetings,
review relevant materials, ask questions and engage in discussion, and spend the
time needed and meet as frequently as necessary to properly discharge their
responsibilities. Participation by telephone is appropriate in the
event of scheduling conflicts.
2. Directors
should be familiar with the Fund’s business, its financial statements and
capital structure, and the risks and competition it faces to facilitate active
and effective participation in Board meetings. Directors are expected
to maintain an attitude of constructive involvement and oversight; they are
expected to ask incisive, probing questions and require accurate, honest
answers; they are expected to act with integrity; and to demonstrate a
commitment to the Fund, its values, its business plan and long-term stockholder
value.
3. Director
responsibility is one of oversight; and in performing their oversight role,
Directors rely on the competence and integrity of management. It is
the responsibility of management to operate the Fund in an effective and ethical
manner in order to produce value for stockholders.
4. The
Board will select a Chairman, one or more Presidents and such other executive
officers as it may determine from time to time in the best interests of the
Fund. These offices may be filled by one individual or two different
individuals.
5. All
Directors are elected each year by the Fund’s stockholders at the annual meeting
of stockholders. The Board recommends to the stockholders a slate of
nominees for election. The Nominating/Governance Committee (the “Nominating
Committee”) is responsible for identifying candidates for appointment to the
Board as independent Directors in accordance with policies and procedures
adopted by it. The Manager and the Adviser to the Fund may also
appoint one individual each to serve as a member of the Board and that
individual will be presented to shareholders for election at the annual
meeting. Consistent with the above, vacancies to the Board between
annual meetings of stockholders are filled by the Board of Directors, the
Manager or the Adviser. Stockholders may propose nominees for
consideration by the Board by submitting the names and supporting information to
the Nominating Committee.
6. Term
Limits - The Board does not believe it is advisable to limit the number of terms
for which an individual may serve as a director. Directors who have
served on the Board for an extended period of time are able to provide valuable
insight into the Fund’s business based on their experience and understanding of
the Fund’s history, policies and objectives.
7. Retirement
Policy - The Board has determined not to establish a mandatory retirement
age.
8.
Director Independence - At least a majority of the Board and all of the members
of the Audit Committee will at all times be comprised of Directors who qualify
as independent Directors in accordance with the listing standards of the New
York Stock Exchange (the “NYSE”), as amended from time to time. No
Director qualifies as “independent” under the NYSE listing standards unless the
Board affirmatively determines that that the Director has no “material
relationship” with the Fund
Director and Officer
Compensation.
1. The
Nominating Committee shall make recommendations to the Board as to the
compensation of independent Directors of the Fund and any additional
compensation to independent Directors for participation on committees of the
Board or for service as Chairperson of committees of the
Board. Recommendations as to compensation shall take into account the
responsibilities and duties of the Directors and the chairpersons and the time
required to perform those duties.
2. It
is the policy of the Fund that Interested Directors of the Fund and individuals
who are officers of the Fund and who are affiliated with the Manager, Adviser or
other service provider to the Fund, will not receive any additional compensation
from the Fund.
Board
Evaluation
1. The
Board shall conduct an annual self-assessment of the Board, which will evaluate
the performance of the Board and the committees of the Board and which will
include consideration of the effectiveness of the Board’s committee structure
and the number of companies on whose board each Director serves. The
Board shall determine which specific areas will be evaluated pursuant to this
assessment and the manner in which the assessment is to be
conducted.
2. The
Board shall periodically consider, in connection with its annual assessment
described above or otherwise, the responsibilities of Board committees, the
continuing need for each committee, the possible need for additional committees,
the desirability of combining or reorganizing committees, and making
recommendations to the Board with respect to such matters.
Matters
Relating to Board Meetings
1. Board
Meeting Schedule and Agenda
The Board shall meet at least
quarterly. Additional meetings shall be called as the Chairman or President
deems appropriate. Meetings may be held in person, or by telephone or video
conference. The President will establish the agenda for each Board meeting with
such input from management, the Fund’s executive Officers or the Directors as he
or she shall deem appropriate.
2. Advance
Distribution of Materials
Information and data that are important
to the Board’s understanding of the business to be conducted at a Board or
committee meeting should generally be distributed in writing to the Directors
before the meeting. Directors should review these materials in
advance of the meeting to preserve time at the meeting and to provoke questions
and discussion about the material. On occasions, material may be
distributed at the meeting.
3. Executive
Session
The independent Directors will meet in
executive session as necessary and will have an opportunity to meet in executive
session at each regular meeting of the Board.
Committees
of the Board
1. Number
of Committees
The Board will have at all times an
Audit Committee and such other committees as it shall from time to time deem
appropriate. All of the members of the Audit Committee will satisfy the
applicable independence requirements of the NYSE. Audit Committee
members will be appointed by the Board. The Audit Committee will have its own
charter. The charter will set forth the purposes, goals and
responsibilities of the committee as well as
qualifications
for committee membership, procedures for committee member appointment and
removal, committee structure and operations and committee reporting to the
Board.
2. Committee
Meetings
The chairman of a committee, in
consultation with the committee members, will determine the frequency and length
of the committee meetings consistent with any requirements set forth in the
committee’s charter. The chairman of a committee, in consultation
with the appropriate members of the committee and management, will develop the
committee’s agenda. The chairman will periodically give a report of
his or her committee’s activities to the Board.
Director
Access and Stockholder Communications
1. Director
Access to Officers
Directors have full and free access to
officers of the Fund. Any meetings or contacts that a Director wishes
to initiate may be arranged through the President or the Secretary or directly
by the Director. Any such contact should be done in a way that is not
disruptive to the business operations of the Fund.
2. Stockholder
Communications with the Board
The Board welcomes communications from
stockholders and interested parties. Stockholders or interested
parties may submit communications addressed to the Board to the Fund’s
Secretary, except in situations where such communications relate to accounting
matters, in which case, shareholders should send such communications to the
Chairman of the Fund’s Audit Committee c/o UST Advisers, Inc. The Secretary
shall forward such information to the Board. In the event no individual Director
is named in the communication, the communication will be sent to the Chairman of
the Board.
3. Director
Access to Outside Advisors
The Board and each committee shall have
the power to hire independent legal, financial or other advisors as they may
deem appropriate, without consulting or obtaining the approval of any officer of
the Fund in advance.
Director
Remuneration
The form and amount of director
compensation will be determined by the Board after consideration of the
recommendations of the Nominating Committee. The Nominating Committee
should periodically assess the level of Director
compensation. Director compensation should be consistent with market
practices, but should not be set at a level that would call into question the
Directors’ objectivity. Interested Directors of the Fund and
individuals who are officers of the Fund and who are affiliated with the
Manager, Advisor or other service provider to the Fund will not receive any
additional compensation from the Fund.
Miscellaneous
1. Board
and Committee Evaluation
Board positions should not be regarded
as permanent. Directors should serve only so long as they add value
to the Board, and a Director’s ability to continue to contribute to the Board
should be considered each time the Director is considered for
renomination. The Board will review and evaluate the performance of
the Board and its committees annually to determine whether the Board and the
committees are functioning effectively.
2. Continuing
Education
The Board recognizes the importance of
continuing education for its Directors and has adopted a policy of encouraging
all Directors to attend relevant industry seminars and education forums. The
Board shall consider the
reimbursement
by the Fund of the costs associated with attendance by Directors at such
programs. The Directors shall receive reports from its members and from counsel
to the Fund as to matters of regulatory news, industry developments or matters
of interest.
3. Review
of Governance Guidelines
The Nominating Committee shall review
and assess the adequacy of these Guidelines annually and propose any necessary
changes to the Board for review and approval.
B-7