PRE 14A
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file001.txt
PRELIMINARY PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE SECURITIES EXCHANGE ACT OF 1934
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Section 240.14a-12
EQ ADVISORS TRUST
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EQ ADVISORS TRUST
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS OF EQ/SMALL COMPANY INDEX PORTFOLIO
SCHEDULED FOR APRIL 29, 2003
Dear Equitable Client:
The net premiums or contributions you paid under your variable life insurance
policy or variable annuity contract or certificate ("Contract") issued by The
Equitable Life Assurance Society of the United States ("Equitable") have been
allocated at your direction to the investment divisions of a separate account or
accounts of Equitable ("Separate Accounts"). The Separate Account divisions
invest in corresponding series of the EQ Advisors Trust ("Trust"). As an owner
("Contractowner") of a Contract with premiums or contributions allocated to
EQ/Small Company Index Portfolio ("Small Company Index Portfolio") as of the
close of business on March 6, 2003 ("Record Date"), you are entitled to instruct
Equitable, as the sole shareholder of record of all of the shares issued by
Small Company Index Portfolio that are held in investment divisions of each
Separate Account, as to how it should vote on proposals to be considered at a
special meeting of shareholders of the Small Company Index Portfolio of the
Trust ("Special Meeting").
The Special Meeting is scheduled to be held on April 29, 2003 at 10:00 a.m.,
Eastern time, at 1290 Avenue of the Americas, New York, New York 10104.
Contractowners will be asked to provide Equitable with voting instructions on
the following proposals:
1. To approve a new advisory agreement between Equitable and Alliance
Capital Management L.P. with respect to the
Small Company Index Portfolio; and
2. To transact such other business as may properly come before the Special
Meeting or any adjournments thereof.
You should read both the information statement of Equitable and the proxy
statement of the Trust, attached to this notice, prior to completing your voting
instruction card. If you have any questions about the proposals or the voting
instruction card, please call ______________.
IT IS VERY IMPORTANT THAT YOUR CONTRACT BE REPRESENTED. PLEASE MARK YOUR VOTING
INSTRUCTIONS ON THE ENCLOSED VOTING INSTRUCTION CARD; THEN, SIGN, DATE AND MAIL
THE VOTING INSTRUCTION CARD PROMPTLY IN THE ACCOMPANYING ENVELOPE. NO POSTAGE IS
REQUIRED IF YOU MAIL YOUR VOTING INSTRUCTION CARD IN THE UNITED STATES. YOUR
PROMPT RESPONSE WILL HELP AVOID THE UNNECESSARY EXPENSE OF A FURTHER
SOLICITATION OF VOTING INSTRUCTIONS. YOU ALSO MAY PROVIDE VOTING INSTRUCTIONS BY
PHONE AT (866) 241-6192, BY FAX AT (888) 796-9932, OR BY INTERNET AT OUR WEBSITE
AT HTTPS://VOTE.PROXY-DIRECT.COM.
Thank you for participating in this important process.
Sincerely,
Peter D. Noris
Chairman
New York, New York
March ___, 2003
EQ ADVISORS TRUST
INFORMATION STATEMENT
REGARDING A SPECIAL MEETING OF SHAREHOLDERS OF THE
EQ/SMALL COMPANY INDEX PORTFOLIO OF EQ ADVISORS TRUST
TO BE HELD ON APRIL 29, 2003
MARCH ___, 2003
This information statement is furnished by The Equitable Life Assurance Society
of the United States ("Equitable"), a New York stock life insurance company, to
owners ("Contractowners") of its variable life insurance policies and variable
annuity contracts or certificates ("Contracts") who had net premiums or
contributions allocated to the investment divisions of Equitable's separate
accounts ("Separate Accounts") that are invested in shares of EQ/Small Company
Index Portfolio ("Small Company Index Portfolio"), a separate series of EQ
Advisors Trust ("Trust"), as of March 6, 2003 ("Record Date"). Equitable is
required to offer Contractowners the opportunity to instruct Equitable, as the
owner of all the shares of Small Company Index Portfolio held by the Separate
Accounts, as to how it should vote on the proposal being considered at the
special meeting of shareholders of Small Company Index Portfolio to be held on
April 29, 2003 at 10:00 a.m., Eastern time, at 1290 Avenue of the Americas, New
York, New York 10104, and at any adjournments thereof ("Special Meeting"). The
enclosed proxy statement, which you should retain for future reference, sets
forth concisely information about the proposal that a Contractowner should know
before completing the enclosed voting instruction card. This information
statement and the accompanying notice, proxy statement and voting instruction
card are being mailed to Contractowners on or about [March 25], 2003.
Equitable is seeking Contractowners' approval of a new advisory agreement ("New
Agreement") between Equitable and Alliance Capital Management, L.P. ("Alliance
Capital"), an affiliate of Equitable, with respect to Small Company Index
Portfolio. Alliance Capital currently serves as adviser to Small Company Index
Portfolio under an interim agreement ("Interim Agreement") that will soon
expire. The board of trustees ("Board") of the Trust approved the Interim
Agreement after Small Company Index Portfolio's previous investment adviser,
Deutsche Asset Management, Inc. ("Deutsche"), announced that it was exiting the
business of index asset management by selling its index asset management unit.
Upon the sale of Deutsche's index asset management unit, the advisory agreement
between Equitable and Deutsche ("Old Agreement") would have terminated
automatically by its own terms.
If Contractowners approve the proposal:
o Alliance Capital will continue to manage the day-to-day investment
of Small Company Index Portfolio's assets, consistent with Small
Company Index Portfolio's investment objectives and strategies.
Alliance Capital's duties and responsibilities under the New
Agreement are substantially similar to its duties and
responsibilities under the Interim Agreement and to Deutsche's
duties and responsibilities under the Old Agreement.
o The management and advisory fees applicable to Small Company Index
Portfolio will not change.
o The New Agreement will take effect on May 1, 2003.
If Contractowners do not approve the New Agreement, the Interim Agreement will
remain in effect and the Board and Equitable will consider other options.
The Board, including the trustees who are not affiliated with Equitable or
Alliance, carefully reviewed the terms and conditions of the New Agreement and
unanimously recommends that you vote "for" the proposal.
HOW TO INSTRUCT EQUITABLE
Your vote is important. To instruct Equitable as to how to vote the shares of
Small Company Index Portfolio, you are asked to mark your voting instructions on
the enclosed voting instruction card; then sign, date and mail the
voting instruction card promptly in the accompanying postage-paid envelope. You
also may provide voting instructions by phone at (866) 241-6192, by fax at (888)
796-9932 or by Internet at our website at https://vote.proxy-direct.com.
HOW EQUITABLE WILL VOTE
Equitable will vote the shares for which Equitable receives timely voting
instructions from Contractowners in accordance with those instructions.
Equitable will vote shares for which it receives no timely voting instructions
from Contractowners "for" or "against" approval of the proposal, or as an
abstention, in the same proportion as the shares for which Contractowners have
provided voting instructions to Equitable. Equitable will vote shares
attributable to Contracts for which Equitable is the Contractowner "for" the
proposal.
OTHER MATTERS
Equitable is not aware of any matters, other than the specified proposal, to be
acted on at the Special Meeting. If any other matters come before the Special
Meeting, Equitable will vote the shares upon such matters in its discretion.
FOR MORE INFORMATION ABOUT VOTING AND THE CONDUCT OF THE SPECIAL MEETING, REFER
TO "INFORMATION ABOUT VOTING AND THE SPECIAL MEETING" IN THE ENCLOSED PROXY
STATEMENT.
Patricia Louie
Vice President and Secretary
EQ ADVISORS TRUST
1290 AVENUE OF THE AMERICAS
NEW YORK, NEW YORK 10104
(212) 554-1234
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PROXY STATEMENT
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SPECIAL MEETING OF SHAREHOLDERS
OF THE EQ/SMALL COMPANY INDEX PORTFOLIO
TO BE HELD ON APRIL 29, 2003
INTRODUCTION
EQ Advisors Trust, a registered investment company ("Trust"), serves as an
investment vehicle for use in connection with variable life insurance contracts
and variable annuity certificates and contracts ("Contracts") issued by The
Equitable Life Assurance Society of the United States, a New York stock life
insurance company ("Equitable" or the "Shareholder"). Equitable holds Trust
shares in separate accounts ("Separate Accounts") in which contributions and
premiums received under the Contracts are initially invested; these separate
accounts in turn purchase Trust shares, as described in the Trust's prospectus.
Owners of Contracts ("Contractowners") with amounts allocated to the Trust's
EQ/Small Company Index Portfolio ("Small Company Index Portfolio") as of March
6, 2003 ("Record Date") are being provided the opportunity to instruct the
Shareholder as to how it should vote on the proposal being considered at the
Special Meeting of Shareholder of Small Company Index Portfolio to be held on
April 29, 2003 at 10:00 a.m., Eastern time, at 1290 Avenue of the Americas, New
York, New York 10104, and at any adjournments thereof ("Special Meeting"). The
Trust expects that this proxy statement, as well as the accompanying notice,
information statement and voting instruction card, will be mailed to
Contractowners by Equitable on or about [March 25], 2003.
As described more fully in this proxy statement, the purpose of the Special
Meeting is to vote on the proposal to approve a new advisory agreement between
Equitable and Alliance Capital Management, L.P. ("Alliance Capital"), an
affiliate of Equitable, with respect to Small Company Index Portfolio.
Equitable serves as the Trust's manager and administrator. Equitable is a
wholly-owned subsidiary of AXA Financial, Inc., itself a wholly-owned subsidiary
of AXA, a French insurance holding company. AXA Advisors, LLC ("AXA Advisors")
and AXA Distributors, LLC ("AXA Distributors"), each of which is an indirect
wholly-owned subsidiary of Equitable, serve as the Trust's distributors. The
principal business offices of Equitable, AXA Advisors and AXA Distributors are
located at 1290 Avenue of the Americas, New York, New York 10104.
The Trust's annual report for the fiscal year ended December 31, 2002, including
audited financial statements, has been mailed to Contractowners. Contractowners
may obtain a free copy of the Trust's most recent annual and semi-annual reports
by calling the Trust toll-free at (800) 528-0204 or by writing to the Trust at
1290 Avenue of the Americas, New York, New York 10104.
PROPOSAL 1
APPROVAL OF NEW SUB-ADVISORY AGREEMENT
BETWEEN EQUITABLE AND ALLIANCE CAPITAL
BACKGROUND INFORMATION
Prior to January 2, 2003, Deutsche Asset Management, Inc. ("Deutsche") served as
adviser to Small Company Index Portfolio pursuant to an advisory agreement
between Equitable and Deutsche (the "Old Agreement"). Following Deutsche's
announcement that it was selling its unit dedicated to index asset management,
at a meeting held on December 6, 2002, the Trust's board of trustees ("Board"),
including a majority of the trustees who are not "interested persons" of Small
Company Index Portfolio (as that term is defined in Section 2(a)(19) of the
Investment Company Act of 1940, as amended ("1940 Act")) (the "Independent
Trustees"), voted to approve an interim advisory agreement between the Manager
and Alliance Capital (the "Interim Agreement") to take effect January 2, 2003.
Upon the sale of Deutsche's index asset management unit, the Old Agreement would
have terminated automatically by its own terms. The Interim Agreement was
implemented without Contractowner approval in accordance with Rule 15a-4 under
the 1940 Act. The Old Agreement and the Interim Agreement are substantially
similar, except with respect to terms and conditions prescribed by Rule 15a-4
regarding duration and termination. Pursuant to Rule 15a-4, the Interim
Agreement will terminate 150 days after the date on which the Old Agreement
terminated.
Section 15(a) of the 1940 Act requires that shareholders approve all investment
advisory agreements. The Securities and Exchange Commission ("SEC") has granted
a conditional exemption from this requirement to the Trust and the Manager that
permits the Manager, subject to approval of the Board, to appoint, dismiss and
replace advisers and amend investment advisory agreements without obtaining
shareholder approval. However, the Manager may not enter into an investment
advisory agreement with an "affiliated person" (as that term is defined in
Section 2(a)(3) of the 1940 Act), such as Alliance Capital, without shareholder
approval of the investment advisory agreement, including any compensation
payable thereunder. Because the Manager proposes to appoint Alliance Capital as
the adviser to the Small Company Index Portfolio, the Board is requesting
shareholder approval of a new advisory agreement between the Manager and
Alliance Capital (the "New Agreement").
The compensation earned by Alliance Capital under the Interim Agreement is held
in an interest-bearing escrow account. If Contractowners approve the New
Agreement, the amount in the escrow account (including interest earned) will be
paid to Alliance Capital. If, however, Contractowners do not approve the New
Agreement, Alliance Capital will be paid, out of the escrow account, the lesser
of (1) any costs incurred in serving as Small Company Index Portfolio's
investment adviser (plus interest earned) or (2) the total amount in the escrow
account (plus interest earned).
If approved by Contractowners, the New Agreement will take effect on May 1,
2003. However, if Contractowners do not approve the New Agreement, the Interim
Agreement will remain in effect for 150 days from the date on which the Old
Agreement terminated. In such event, the Board and Equitable will consider
appropriate alternative actions.
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THE NEW AGREEMENT
Under the New Agreement, the Manager will continue to employ the current
adviser, Alliance Capital, to manage the day-to-day investment of Small Company
Index Portfolio's assets, consistent with Small Company Index Portfolio's
investment objectives and strategies. Alliance Capital will be responsible for,
among other things, placing all orders for the purchase and sale of portfolio
securities for which it is responsible, subject to the supervision and
monitoring of the Manager and the oversight of the Board. For these services,
the Manager, and not Small Company Index Portfolio, will pay Alliance Capital an
annual fee of 0.05% of the Portfolio's average daily net assets.
If approved by Contractowners, the New Agreement will take effect on May 1, 2003
and will remain in effect for an initial two-year period. Thereafter, the New
Agreement would continue automatically for successive years, provided that it is
specifically approved at least annually by a vote of a majority of the Board,
including a majority of the Independent Trustees. Small Company Index Portfolio
may terminate the New Agreement, without penalty, by vote of a majority of the
Board, including a majority of the Independent Trustees, or by vote of a
majority of the outstanding shares of Small Company Index Portfolio (as defined
in the 1940 Act), on 60 days' written notice to the Manager and Alliance
Capital. The Manager or Alliance Capital may terminate the New Agreement at any
time, without penalty, on 60 days' written notice to the other party. The New
Agreement will terminate automatically in the event of its assignment.
Any description of the New Agreement set forth in this proxy statement is
qualified in its entirety by the New Agreement, a form of which is attached to
this proxy statement as Appendix A.
COMPARISON OF THE OLD AGREEMENT AND THE NEW AGREEMENT
The Old Agreement and the New Agreement are substantially similar. Under the New
Agreement, Small Company Index Portfolio will continue to receive the same
services it received under the Old Agreement. Both the Old Agreement and the New
Agreement provide that the investment adviser, subject to the supervision of the
Manager and the oversight of the Board, is responsible for making investment
decisions on behalf of Small Company Index Portfolio, placing all orders for the
purchase and sale of investments for the Portfolio with brokers or dealers
selected by the investment adviser or Equitable, and performing certain limited
administrative functions. For these services, the Manager pays the investment
adviser an advisory fee out of the management fee it receives from Small Company
Index Portfolio. The advisory fee payable to Alliance Capital under the New
Agreement is the same as the advisory fee currently paid to Alliance Capital
under the Interim Agreement and previously paid to Deutsche under the Old
Agreement, an annual rate of 0.05% of Small Company Index Portfolio's average
daily net assets. The overall management fee paid to Equitable by Small Company
Index Portfolio will remain the same.
The initial term of the Old Agreement was two years and the initial term of the
New Agreement is two years. Each Agreement continues for successive one-year
terms, provided that such continuance is approved at least annually either by
the Board or by the vote of a majority of outstanding shares of Small Company
Index Portfolio. Both the Old Agreement and the New Agreement may be terminated
by the Board, including a majority of the Independent Trustees, or by the vote
of a majority of Small Company Index Portfolio's outstanding shares on 60 days'
written notice to the Manager and Alliance Capital. The Manager or the
investment adviser may terminate the Old Agreement or the New Agreement on 60
days' written notice to the other party.
The Old Agreement and the New Agreement each provide that the investment adviser
and its directors, officers or employees will not be liable to the Manager for
any loss suffered by the Manager resulting from the investment adviser's acts or
omissions as adviser to Small Company Index Portfolio, except for losses to the
Manager or the Trust resulting from willful misconduct, bad faith, gross
negligence or reckless disregard of the investment adviser in the performance of
its duties under the Agreement. In addition, the Old Agreement provides that the
investment adviser and its directors, officers or employees will not be liable
to the Manager or the Trust for any loss suffered as a consequence of any action
or inaction of other service providers to the Trust in failing to observe the
instructions of the investment adviser, provided such action or inaction of such
other service providers to the Trust is not a result of the willful misconduct,
bad faith, gross negligence or reckless disregard of the investment adviser in
the performance of its duties under the Agreement. However, the New Agreement
does not contain such a provision. The absence of this provision in the New
Agreement is favorable to the Trust.
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INFORMATION ABOUT ALLIANCE CAPITAL AND ITS PERSONNEL
Alliance Capital, an indirect wholly-owned subsidiary of Equitable, is a leading
global investment management firm supervising client accounts with assets under
management as of December 31, 2002, totaling approximately $387 billion. As of
January 31, 2003, Alliance Capital had approximately $23 billion in index fund
assets under management. Alliance Capital provides investment management
services for many of the largest U.S. public and private employee benefit plans,
endowments, foundations, public employee retirement funds, banks, insurance
companies and high net worth individuals worldwide. Alliance Capital is also one
of the largest mutual fund sponsors, with a diverse family of globally
distributed mutual fund portfolios. Alliance Capital is located at 1345 Avenue
of the Americas, New York, New York 10105.
Currently, Small Company Index Portfolio is managed by Judith DeVivo. It is
anticipated that Ms. DeVivo will continue to serve in this capacity if the New
Agreement is approved by Contractowners.
Ms. DeVivo is a Senior Vice President and Portfolio Manager and manages equity
portfolios benchmarked to a variety of indices, including the S&P 500, S&P
Midcap, S&P Small Cap and Russell 2000. Ms. DeVivo joined Alliance Capital in
1971 and has held a variety of positions throughout the firm. She also serves as
the portfolio manager for the EQ/Equity 500 Index Portfolio.
Additional information about Alliance Capital is provided in Appendix B.
EVALUATION OF THE NEW AGREEMENT BY THE BOARD OF TRUSTEES
The Board, including the Independent Trustees, unanimously approved the New
Agreement at a meeting held on March 5, 2003. In determining whether to approve
the New Agreement and to recommend approval by Contractowners, the Board
reviewed materials furnished by Equitable and Alliance Capital, including
information regarding their respective affiliates, investment performance,
personnel, operations and financial condition. The Board also reviewed
information provided by Equitable and Alliance Capital relating to the nature,
quality and extent of the services to be rendered by Alliance Capital under the
New Agreement, Alliance Capital's experience managing assets in index funds, the
fees payable to Alliance Capital under the New Agreement, and the terms of the
New Agreement. In addition, the Board reviewed comparative information about
Alliance Capital's advisory fees and those charged by other potential advisers.
In particular, the Board considered the fact that Alliance Capital is an
affiliate of the Manager. Thus, the portion of the management fee paid by the
Manager to the Small Company Index Portfolio's adviser would be paid to its
affiliate.
The Board considered the following factors, among others: (1) the investment
advisory fees payable to Alliance Capital are fair and reasonable in light of
the services expected to be provided and are comparable to fees paid by similar
mutual funds; (2) the history, reputation, qualification and background of
Alliance Capital and the credentials and investment experience of its personnel,
especially those personnel that will provide services to Small Company Index
Portfolio; (3) Alliance Capital's investment approach; (4) Alliance Capital's
structure and its ability to provide services to Small Company Index Portfolio
based on its financial condition as well as its performance record; (5) Alliance
Capital's practices regarding the selection and compensation of brokers that
execute portfolio transactions for Small Company Index Portfolio; and (6) the
indirect costs and benefits of Alliance Capital serving as Small Company Index
Portfolio's adviser.
After a full review of all pertinent factors with the assistance of legal
counsel, the Board determined that the New Agreement would enable Small Company
Index Portfolio to continue to receive high quality services at a cost that the
Board deems appropriate, reasonable and in the best interests of Small Company
Index Portfolio and Contractowners. Accordingly, the Board, including the
Independent Trustees, unanimously approved the New Agreement and authorized its
submission to Contractowners for their approval.
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REQUIRED VOTE
Approval of this proposal will require the affirmative vote of a majority of the
outstanding voting securities of Small Company Index Portfolio, which means the
affirmative vote of the lesser of (1) more than 50% of the outstanding shares of
Small Company Index Portfolio, or (2) 67% or more of the shares of Small Company
Index Portfolio present at the Special Meeting if more than 50% of Small Company
Index Portfolio's outstanding shares are present at the Special Meeting in
person or by proxy. Abstentions will have the effect of a vote against this
proposal. If the Shareholder does not approve the New Agreement, the Interim
Agreement will remain in effect. In such event, the Board will take such further
action as it deems to be in the best interests of Small Company Index Portfolio
and the Contractowners.
THE BOARD, INCLUDING THE INDEPENDENT TRUSTEES, UNANIMOUSLY RECOMMENDS THAT
CONTRACTOWNERS VOTE "FOR" APPROVAL OF THE NEW AGREEMENT AS DESCRIBED UNDER
PROPOSAL 1. IF EXECUTED BUT UNMARKED INSTRUCTIONS ARE RECEIVED, EQUITABLE WILL
VOTE THOSE UNMARKED VOTING INSTRUCTIONS "FOR" PROPOSAL 1.
COMPENSATION OF EQUITABLE AND ITS AFFILIATES
Equitable and its affiliates receive compensation from Small Company Index
Portfolio for providing services to the Portfolio that include management,
advisory, distribution, brokerage, administration and transfer agent services.
If Contractowners approve the New Agreement, these services will continue to be
provided to Small Company Index Portfolio.
MANAGEMENT FEES
As investment manager of Small Company Index Portfolio, Equitable receives for
its services a management fee of 0.25% annually of the average daily net assets
of the Small Company Index Portfolio. Equitable has contractually agreed through
April 30, 2004 to waive or limit its fees and to assume other expenses so that
the total annual operating expenses of Small Company Index Portfolio (other than
interest, taxes, brokerage commissions, Rule 12b-1 fees, capitalized expenses
and extraordinary expenses) are limited to 0.60% of the Portfolio's average
daily net assets. For the fiscal year ended December 31, 2002, Small Company
Index Portfolio paid Equitable management fees in the amount of $282,855.
ADVISORY FEES
As interim investment adviser of Small Company Index Portfolio, Alliance
Capital, an affiliate of Equitable, receives for its services an advisory fee of
0.05% of the average daily net assets of the Small Company Index Portfolio.
Equitable pays this fee out of the management fee it receives from Small Company
Index Portfolio. During the period January 2, 2003 to January 31, 2003,
Alliance Capital received advisory fees of $4,354.
DISTRIBUTION FEES
During the fiscal year ended December 31, 2002, Small Company Index Portfolio
paid AXA Advisors and AXA Distributors, affiliates of Equitable, distribution
fees in the amount of $66,144 and $147,780, respectively.
BROKERAGE COMMISSIONS
To the extent permitted by law and in accordance with procedures established by
the Board, the Trust may engage in brokerage transactions with (1) brokers that
are affiliates of Equitable or an adviser to a series of the Trust ("Adviser"),
(2) brokers that are affiliates of such brokers, or (3) unaffiliated brokers who
trade or clear through affiliates of Equitable and Advisers. The 1940 Act
generally prohibits the Trust from engaging in principal securities transactions
with brokers that are affiliates of Equitable and Advisers or affiliates of such
brokers, unless pursuant to an exemptive order from the SEC. The Trust has
received such exemptive relief. The Trust has adopted procedures, prescribed by
the 1940 Act, that are reasonably designed to provide that any commissions or
other remuneration it pays to brokers that are affiliates of Equitable and
brokers that are affiliates of an Adviser to a series of the Trust for which
that Adviser provides investment advice do not exceed the usual and customary
broker's
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commission. In addition, the Trust will adhere to the requirements under the
Securities Exchange Act of 1934, as amended, governing floor trading. Also,
because of securities law limitations, the Trust will limit purchases of
securities in a public offering, if such securities are underwritten by brokers
that are affiliates of Equitable and Advisers or their affiliates.
Sanford C. Bernstein & Co., LLC ("Sanford Bernstein") is an indirect
wholly-owned subsidiary of Alliance Capital. As a result, Sanford Bernstein is
considered an affiliate of Equitable under the 1940 Act. For the fiscal year
ended December 31, 2002, Small Company Index Portfolio did not pay commissions
to affiliated brokers.
ADMINISTRATION FEES
During the fiscal year ended December 31, 2002, Small Company Index Portfolio, a
series of the Trust, paid Equitable administration fees in the amount of
$52,170.
TRANSFER AGENT FEES
Equitable serves as the transfer agent and dividend disbursing agent for Small
Company Index Portfolio. Equitable receives no compensation for providing such
services to Small Company Index Portfolio.
INFORMATION ABOUT VOTING AND THE SPECIAL MEETING
OWNERSHIP OF SHARES
As of the Record Date, there were ___ outstanding Class IA shares and ___
outstanding Class IB shares of the Small Company Index Portfolio issued and
outstanding.
Equitable may be deemed to be a control person of the Trust by virtue of its
direct or indirect ownership of approximately 100% of the Trust's shares as of
the Record Date. [As of the Record Date, no Contractowner owned any Contracts
entitling such person to give voting instructions with respect to more than 5%
of the outstanding shares of the Small Company Index Portfolio.]
SOLICITATION OF PROXIES
Employees of Equitable or its subsidiaries as well as officers and agents of the
Trust may solicit voting instruction cards. The principal solicitation will be
by mail, but voting instructions also may be solicited by telephone, personal
interview by officers or agents of the Trust or the Internet. ALAMO direct
("Alamo") has been retained to assist with solicitation activities (including
assembly and mailing of materials to Contractowners) in order to obtain the
necessary representation at the Special Meeting. Contractowners can provide
voting instructions: (1) by phone at (866) 241-6192, (2) by fax at (888)
796-9932, (3) by Internet at our website at https://vote.proxy-direct.com or
(4) by mail, with the enclosed voting instruction card.
VOTING AND TABULATION OF PROXIES
It is expected that the Shareholder will attend the Special Meeting in person or
by proxy and will vote shares of the Trust held by it in accordance with voting
instructions received from Contractowners and in accordance with voting
procedures established by the Trust. Equitable will vote the shares for which it
receives timely voting instructions
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from Contractowners in accordance with those instructions. Equitable will vote
shares attributable to Contracts for which Equitable is the Contractowner "for"
the proposal. Shares in each investment division of a Separate Account for which
Equitable receives no timely voting instructions from Contractowners, or that
are attributable to amounts retained by Equitable as surplus or seed money, will
be voted by Equitable "for" or "against" approval of the proposal, or as an
abstention, in the same proportion as the shares for which Contractowners (other
than Equitable) have provided voting instructions to Equitable. If a voting
instruction card is not marked to indicate voting instructions but is signed,
dated and returned, Equitable will treat it as an instruction to vote the shares
"for" the proposal.
Each whole share of the Small Company Index Portfolio is entitled to one vote on
the proposal and each fractional share is entitled to a proportionate fractional
vote. The number of shares held in the investment division of each Separate
Account corresponding to Small Company Index Portfolio for which a Contractowner
may provide voting instructions was determined as of the Record Date by dividing
(1) a Contract's account value (minus any Contract indebtedness) allocable to
that investment division of each Separate Account by (2) the net asset value of
one share of Small Company Index Portfolio.
Votes cast by proxy or in person by Equitable at the Special Meeting will be
counted by persons appointed as inspectors of election for the Special Meeting.
REVOCABILITY
At any time prior to the Shareholder's voting at the Special Meeting, a
Contractowner may revoke his or her voting instruction card with respect to that
investment division by written notice, or proper telephone, fax or Internet
instructions to the secretary of the Trust or by properly executing a
later-dated voting instruction card, or properly providing later telephone, fax
or Internet instructions. Proxies executed by the Shareholder may be revoked at
any time before they are exercised by a written revocation duly received, by
properly executing a later-dated proxy or by attending the Special Meeting and
voting in person, by telephone or by the Internet.
QUORUM AND ADJOURNMENTS
One third of the shares of Small Company Index Portfolio outstanding on the
Record Date present in person or represented by proxy constitutes a quorum for
the transaction of business by the Shareholder at the Special Meeting.
If a quorum is not established or the vote required to approve or reject the
proposal is not obtained at the Special Meeting, the persons named as proxies
may propose one or more adjournments of the Special Meeting in accordance with
applicable law, to permit further solicitation of voting instructions. The
persons named as proxies will vote "for" such adjournment with respect to those
voting instructions that have been voted "for" the proposal and will vote
"against" any such adjournment those voting instructions that have been voted
"against" proposal.
COST OF SOLICITATION
The cost of the Special Meeting, including the cost of solicitation of proxies
and voting instructions from the Contractowners, will be borne by the Trust and
allocated to the Small Company Index Portfolio. The total cost of the Special
Meeting is not expected to exceed $75,000.
SHAREHOLDER PROPOSALS
The Trust is not required to hold regular shareholder meetings and, in order to
minimize its costs, does not intend to hold shareholder meetings unless so
required by applicable law, regulation, regulatory policy, or if otherwise
deemed advisable by the Trust's management. Therefore it is not practicable to
specify a date by which proposals must be received in order to be incorporated
in an upcoming proxy statement for a shareholder meeting.
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APPENDIX A
FORM OF
INVESTMENT ADVISORY AGREEMENT
AGREEMENT, dated as of [May 1, 2003], by and between The Equitable Life
Assurance Society of the United States, a New York stock life insurance
corporation (the "Manager"), and Alliance Capital Management L.P., a limited
partnership organized under the laws of the State of Delaware ("Adviser").
WHEREAS, the Manager is registered as an investment adviser under the
Investment Advisers Act of 1940, as amended ("Advisers Act");
WHEREAS, the Manager has entered into an Amended and Restated
Investment Management Agreement dated May 1, 2000 with EQ Advisors Trust
("Trust") an investment company registered under the Investment Company Act of
1940, as amended ("Investment Company Act");
WHEREAS, the Trust's shareholders are and will be primarily separate
accounts maintained by insurance companies for variable life insurance policies
and variable annuity contracts (the "policies") under which income, gains and
losses, whether or not realized, from assets allocated to such accounts are, in
accordance with the Policies, credited to or charged against such accounts
without regard to other income, gains, or losses of such insurance companies; as
well as other shareholders as permitted under Section 817(h) of the Internal
Revenue Code of 1986, as amended ("Code"), and the rules and regulations
thereunder with respect to the qualification of variable annuity contracts and
variable life insurance policies as insurance contracts under the Code;
WHEREAS, the EQ/Small Company Index Portfolio is a series of the Trust
("Portfolio");
WHEREAS, the Adviser is registered as an investment adviser under the
Advisers Act;
WHEREAS, the Board of Trustees of the Trust and the Manager desire that
the Manager retain the Adviser to render investment advisory and other services
to the Portfolio in the manner and on the terms hereinafter set forth;
WHEREAS, the Manager has the authority under the Investment Management
Agreement with the Trust to select advisers for each Portfolio of the Trust; and
WHEREAS, the Adviser is willing to furnish such services to the Manager
and the Portfolio;
NOW, THEREFORE, the Manager and the Adviser agree as follows:
1. APPOINTMENT OF ADVISER
The Manager hereby appoints the Adviser to act as an investment adviser
for the Portfolio, subject to the supervision and oversight of the Manager and
the Trustees of the Trust, and in accordance with the terms and conditions of
this Agreement. The Adviser will be an independent contractor and will have no
authority to act for or represent the Trust or the Manager in any way or
otherwise be deemed an agent of the Trust or the Manager except as expressly
authorized in this Agreement or another writing by the Trust, the Manager and
the Adviser.
2. ACCEPTANCE OF APPOINTMENT
The Adviser accepts that appointment and agrees to render the services
herein set forth, for the compensation herein provided.
The assets of the Portfolio will be maintained in the custody of a
custodian (who shall be identified by the Manager in writing). The Adviser will
not have custody of any securities, cash or other assets of the Portfolio and
will not be liable for any loss resulting from any act or omission of the
custodian other than acts or omissions arising in reliance on instructions of
the Adviser.
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3. SERVICES TO BE RENDERED BY THE ADVISER TO THE TRUST
A. As investment adviser to the Portfolio, the Adviser will
coordinate the investment and reinvestment of the assets of the Portfolio and
determine the composition of the assets of the Portfolio, subject always to the
supervision and control of the Manager and the Trustees of the Trust.
B. As part of the services it will provide hereunder, the Adviser
will:
(i) obtain and evaluate, to the extent deemed necessary and
advisable by the Adviser in its discretion, pertinent economic,
statistical, financial, and other information affecting the economy
generally and individual companies or industries, the securities of
which are included in the Portfolio or are under consideration for
inclusion in the Portfolio;
(ii) formulate and implement a continuous investment program
for the Portfolio;
(iii) take whatever steps are necessary to implement the
investment program for the Portfolio by arranging for the purchase and
sale of securities and other investments, including issuing directives
to the administrator of the Trust as necessary for the appropriate
implementation of the investment program of the Portfolio;
(iv) keep the Trustees of the Trust and the Manager fully
informed in writing on an ongoing basis as agreed by the Manager and
Adviser of all material facts concerning the investment and
reinvestment of the assets in the Portfolio, the Adviser and its key
investment personnel and operations, make regular and periodic special
written reports of such additional information concerning the same as
may reasonably be requested from time to time by the Manager or the
Trustees of the Trust and the Adviser will attend meetings with the
Manager and/or the Trustees, as reasonably requested, to discuss the
foregoing;
(v) in accordance with procedures and methods established by
the Trustees of the Trust, which may be amended from time to time,
provide assistance in determining the fair value of all securities and
other investments/assets in the Portfolio, as necessary, and use
reasonable efforts to arrange for the provision of valuation
information or a price(s) from a party(ies) independent of the Adviser
for each security or other investment/asset in the Portfolio for which
market prices are not readily available;
(vi) provide any and all material composite performance
information, records and supporting documentation about accounts the
Adviser manages, if appropriate, which are relevant to the Portfolio
and that have investment objectives, policies, and strategies
substantially similar to those employed by the Adviser in managing the
Portfolio that may be reasonably necessary, under applicable laws, to
allow the Portfolio or its agent to present information concerning
Adviser's prior performance in the Trust's Prospectus and SAI (as
hereinafter defined) and any permissible reports and materials prepared
by the Portfolio or its agent; and
(vii ) cooperate with and provide reasonable assistance to the
Manager, the Trust's administrator, the Trust's custodian and foreign
custodians, the Trust's transfer agent and pricing agents and all other
agents and representatives of the Trust and the Manager, keep all such
persons fully informed as to such matters as they may reasonably deem
necessary to the performance of their obligations to the Trust and the
Manager, provide prompt responses to reasonable requests made by such
persons and maintain any appropriate interfaces with each so as to
promote the efficient exchange of information.
C. In furnishing services hereunder, the Adviser shall be subject
to, and shall perform in accordance with the following: (i) the Trust's
Agreement and Declaration of Trust, as the same may be hereafter modified and/or
amended from time to time ("Trust Declaration"); (ii) the By-Laws of the Trust,
as the same may be hereafter modified and/or amended from time to time
("By-Laws"); (iii) the currently effective Prospectus and Statement of
Additional Information of the Trust filed with the SEC and delivered to the
Adviser, as the same may be hereafter
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modified, amended and/or supplemented ("Prospectus and SAI"); (iv) the
Investment Company Act and the Advisers Act and the rules under each, and all
other federal and state laws or regulations applicable to the Trust and the
Portfolio; (v) the Trust's Compliance Manual and other policies and procedures
adopted from time to time by the Board of Trustees of the Trust; and (vi) the
written instructions of the Manager. Prior to the commencement of the Adviser's
services hereunder, the Manager shall provide the Adviser with current copies of
the Trust Declaration, By-Laws, Prospectus, SAI, Compliance Manual and other
relevant policies and procedures that are adopted by the Board of Trustees. The
Manager undertakes to provide the Adviser with copies or other written notice of
any amendments, modifications or supplements to any such above-mentioned
document.
D. The Adviser, at its expense, will furnish: (i) all necessary
facilities and personnel, including salaries, expenses and fees of any personnel
required for them to faithfully perform their duties under this Agreement; and
(ii) administrative facilities, including bookkeeping, and all equipment
necessary for the efficient conduct of the Adviser's duties under this
Agreement.
E. The Adviser will select brokers and dealers to effect all
portfolio transactions subject to the conditions set forth herein. The Adviser
will place all necessary orders with brokers, dealers, or issuers, and will
negotiate brokerage commissions, if applicable. The Adviser is directed at all
times to seek to execute transactions for the Portfolio (i) in accordance with
any written policies, practices or procedures that may be established by the
Board of Trustees or the Manager from time to time and which have been provided
to the Adviser or (ii) as described in the Trust's Prospectus and SAI. In
placing any orders for the purchase or sale of investments for the Portfolio, in
the name of the Portfolio or its nominees, the Adviser shall use its best
efforts to obtain for the Portfolio "best execution", considering all of the
circumstances, and shall maintain records adequate to demonstrate compliance
with this requirement. In no instance will portfolio securities be purchased
from or sold to the Adviser, or any affiliated person thereof, except in
accordance with the Investment Company Act, the Advisers Act and the rules under
each, and all other federal and state laws or regulations applicable to the
Trust and the Portfolio.
F. Subject to the appropriate policies and procedures approved by
the Board of Trustees, Adviser may, to the extent authorized by Section 28(e) of
the Securities Exchange Act of 1934, as amended ("Exchange Act") cause the
Portfolio to pay a broker or dealer that provides brokerage or research services
to the Manager, the Adviser and the Portfolio an amount of commission for
effecting a Portfolio transaction in excess of the amount of commission another
broker or dealer would have charged for effecting that transaction if the
Adviser determines, in good faith, that such amount of commission is reasonable
in relationship to the value of such brokerage or research services provided
viewed in terms of that particular transaction or the Adviser's overall
responsibilities to the Portfolio or its other advisory clients. To the extent
authorized by Section 28(e) and the Trust's Board of Trustees, the Adviser shall
not be deemed to have acted unlawfully or to have breached any duty created by
this Agreement or otherwise solely by reason of such action. In addition,
subject to seeking "best execution", the Manager or the Adviser may also
consider sales of shares of the Trust as a factor in the selection of brokers
and dealers. Subject to seeking best execution, the Board of Trustees or the
Manager may direct the Adviser to effect transactions in portfolio securities
through broker-dealers in a manner that will help generate resources to: (i) pay
the cost of certain expenses that the Trust is required to pay or for which the
Trust is required to arrange payment; or (ii) recognize broker-dealers for the
sale of Portfolio shares.
G. On occasions when the Adviser deems the purchase or sale of a
security to be in the best interest of the Portfolio as well as other clients of
the Adviser, the Adviser to the extent permitted by applicable laws and
regulations, may, but shall be under no obligation to, aggregate the securities
to be purchased or sold to attempt to obtain a more favorable price or lower
brokerage commissions and efficient execution. Allocation of the securities so
purchased or sold, as well as the expenses incurred in the transaction, will be
made by the Adviser in the manner which the Adviser considers to be the most
equitable and consistent with its fiduciary obligations to the Portfolio and to
its other clients over time. The Manager agrees that Adviser and its affiliates
may give advice and take action in the performance of their duties with respect
to any of their other clients that may differ from advice given, or the timing
or nature of actions taken, with respect to the Portfolio. The Manager also
acknowledges that Adviser and its affiliates are fiduciaries to other entities,
some of which have the same or similar investment objectives (and will hold the
same or similar investments) as the Portfolio, and that Adviser will carry out
its duties hereunder together with its duties under such relationships. Nothing
in this Agreement shall be deemed to confer upon Adviser any obligation to
purchase or to sell or to recommend for purchase or sale for the Portfolio any
investment that Adviser, its affiliates, officers or employees may purchase or
sell for its or their own account or for the account of any client,
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if in the sole and absolute discretion of Adviser it is for any reason
impractical or undesirable to take such action or make such recommendation for
the Portfolio.
H. The Adviser will maintain all accounts, books and records with
respect to the Portfolio as are required of an investment adviser of a
registered investment company pursuant to the Investment Company Act and
Advisers Act and the rules thereunder and shall file with the SEC all forms
pursuant to Section 13 of the Exchange Act, with respect to its duties as are
set forth herein.
I. The Adviser will, unless and until otherwise directed by the
Manager or the Board of Trustees, vote proxies with respect to the Portfolio's
securities and exercise rights in corporate actions or otherwise in accordance
with the Adviser's proxy voting guidelines, as amended from time to time, which
shall be provided to the Trust and the Manager.
4. COMPENSATION OF ADVISER
The Manager will pay the Adviser an advisory fee with respect to the
Portfolio as specified in Appendix A to this Agreement. Payments shall be made
to the Adviser on or about the fifth day of each month; however, this advisory
fee will be calculated daily for the Portfolio based on the net assets of the
Portfolio on each day and accrued on a daily basis.
5. LIABILITY AND INDEMNIFICATION
A. Except as may otherwise be provided by the Investment Company
Act or any other federal securities law, neither the Adviser nor any of its
officers, members or employees (its "Affiliates") shall be liable for any
losses, claims, damages, liabilities or litigation (including legal and other
expenses) incurred or suffered by the Manager or the Trust as a result of any
error of judgment or mistake of law by the Adviser or its Affiliates with
respect to the Portfolio, except that nothing in this Agreement shall operate or
purport to operate in any way to exculpate, waive or limit the liability of the
Adviser or its Affiliates for, and the Adviser shall indemnify and hold harmless
the Trust, the Manager, all affiliated persons thereof (within the meaning of
Section 2(a)(3) of the Investment Company Act) and all controlling persons (as
described in Section 15 of the Securities Act of 1933, as amended ("1933 Act"))
(collectively, "Manager Indemnitees") against any and all losses, claims,
damages, liabilities or litigation (including reasonable legal and other
expenses) to which any of the Manager Indemnitees may become subject under the
1933 Act, the Investment Company Act, the Advisers Act, or under any other
statute, at common law or otherwise arising out of or based on (i) any willful
misconduct, bad faith, reckless disregard or gross negligence of the Adviser in
the performance of any of its duties or obligations hereunder or (ii) any untrue
statement of a material fact contained in the Prospectus and SAI, proxy
materials, reports, advertisements, sales literature, or other materials
pertaining to the Portfolio or the omission to state therein a material fact
known to the Adviser which was required to be stated therein or necessary to
make the statements therein not misleading, if such statement or omission was
made in reliance upon information furnished to the Manager or the Trust by the
Adviser Indemnitees (as defined below) for use therein.
B. Except as may otherwise be provided by the Investment Company
Act or any other federal securities law, the Manager and the Trust shall not be
liable for any losses, claims, damages, liabilities or litigation (including
legal and other expenses) incurred or suffered by the Adviser as a result of any
error of judgment or mistake of law by the Manager with respect to the
Portfolio, except that nothing in this Agreement shall operate or purport to
operate in any way to exculpate, waive or limit the liability of the Manager
for, and the Manager shall indemnify and hold harmless the Adviser, all
affiliated persons thereof (within the meaning of Section 2(a)(3) of the
Investment Company Act) and all controlling persons (as described in Section 15
of the 1933 Act) (collectively, "Adviser Indemnitees") against any and all
losses, claims, damages, liabilities or litigation (including reasonable legal
and other expenses) to which any of the Adviser Indemnitees may become subject
under the 1933 Act, the Investment Company Act, the Advisers Act, or under any
other statute, at common law or otherwise arising out of or based on (i) any
willful misconduct, bad faith, reckless disregard or gross negligence of the
Manager in the performance of any of its duties or obligations hereunder or (ii)
any untrue statement of a material fact contained in the Prospectus and SAI,
proxy materials, reports, advertisements, sales literature, or other materials
pertaining to the Portfolio or the omission to state therein a material fact
known to the Manager that was required to be stated therein
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or necessary to make the statements therein not misleading, unless such
statement or omission was made in reliance upon information furnished to the
Manager or the Trust.
6. REPRESENTATIONS OF MANAGER
The Manager represents, warrants and agrees that:
A. The Manager has been duly authorized by the Board of
Trustees of the Trust to delegate to the Adviser the provision of investment
services to the Portfolio as contemplated hereby.
B. The Manager has adopted a written code of ethics complying with
the requirements of Rule 17j-1 under the Investment Company Act and will provide
the Adviser with a copy of such code of ethics.
C. The Manager is currently in compliance and shall at all times
continue to comply with the requirements imposed upon the Manager by applicable
law and regulations.
D. The Manager (i) is registered as an investment adviser under the
Advisers Act and will continue to be so registered for so long as this Agreement
remains in effect; (ii) is not prohibited by the Investment Company Act, the
Advisers Act or other law, regulation or order from performing the services
contemplated by this Agreement; (iii) to the best or its knowledge, has met and
will seek to continue to meet for so long as this Agreement is in effect, any
other applicable federal or state requirements, or the applicable requirements
of any regulatory or industry self-regulatory agency necessary to be met in
order to perform the services contemplated by this Agreement; and (v) will
promptly notify Adviser of the occurrence of any event that would disqualify
Manager from serving as investment manager of an investment company pursuant to
Section 9(a) of the Investment Company Act or otherwise. The Manager will also
promptly notify the Adviser if it is served or otherwise receives notice of any
action, suit, proceeding, inquiry or investigation, at law or in equity, before
or by any court, public board or body, involving the affairs of the Portfolio,
provided, however, that routine regulatory examinations shall not be required to
be reported by this provision.
7. REPRESENTATIONS OF ADVISER
The Adviser represents, warrants and agrees as follows:
A. The Adviser (i) is registered as an investment adviser under the
Advisers Act and will continue to be so registered for so long as this Agreement
remains in effect; (ii) is not prohibited by the Investment Company Act, the
Advisers Act or other law, regulation or order from performing the services
contemplated by this Agreement; (iii) has met and will seek to continue to meet
for so long as this Agreement remains in effect, any other applicable federal or
state requirements, or the applicable requirements of any regulatory or industry
self-regulatory agency necessary to be met in order to perform the services
contemplated by this Agreement; (iv) has the authority to enter into and perform
the services contemplated by this Agreement; and (v) will promptly notify
Manager of the occurrence of any event that would disqualify the Adviser from
serving as an investment adviser of an investment company pursuant to Section
9(a) of the Investment Company Act or otherwise. The Adviser will also promptly
notify the Portfolio and the Manager if it is served or otherwise receives
notice of any action, suit, proceeding, inquiry or investigation, at law or in
equity, before or by any court, public board or body, involving the affairs of
the Portfolio, provided, however, that routine regulatory examinations shall not
be required to be reported by this provision.
B. The Adviser has adopted a written code of ethics complying with
the requirements of Rule 17j-1 under the Investment Company Act and will provide
the Manager and the Board with a copy of such code of ethics, together with
evidence of its adoption. Within forty-five days of the end of the last calendar
quarter of each year that this Agreement is in effect, and as otherwise
requested, the president, Chief Operating Officer or a vice-president of the
Adviser shall certify to the Manager that the Adviser has complied with the
requirements of Rule 17j-1 during the previous year and that there has been no
material violation of the Adviser's code of ethics or, if such a material
violation has occurred, that appropriate action was taken in response to such
violation. Upon the written request of the Manager, the Adviser shall permit the
Manager, its employees or its agents to examine the reports required to be made
to the Adviser by Rule 17j-1(c)(1) and all other records relevant to the
Adviser's code of ethics.
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C. The Adviser has provided the Trust and the Manager with a copy
of its Form ADV, which as of the date of this Agreement is its Form ADV as most
recently filed with the Securities and Exchange Commission and promptly will
furnish a copy of all amendments to the Trust and the Manager at least annually.
Such amendments shall reflect all changes in the Adviser's organizational
structure, professional staff or other significant developments affecting the
Adviser, as required by the Advisers Act.
D. The Adviser will notify the Trust and the Manager of any
assignment of this Agreement or change of control of the Adviser, as applicable,
and any changes in the key personnel who are either the portfolio manager(s) of
the Portfolio or senior management of the Adviser, in each case prior to or
promptly after, such change. The Adviser agrees to bear all reasonable expenses
of the Trust, if any, arising out of an assignment or change in control.
E. The Adviser agrees to maintain an appropriate level of errors
and omissions or professional liability insurance coverage.
F. The Adviser agrees that neither it, nor any of its affiliates,
will knowingly in any way refer directly or indirectly to its relationship with
the Trust, the Portfolio, the Manager or any of their respective affiliates in
offering, marketing or other promotional materials without the express written
consent of the Manager, except as required by rule, regulation or upon the
request of a governmental authority. However, the Adviser may use the
performance of the Portfolio in its composite performance.
G. The Adviser agrees that it will notify the Manager of any
changes on the membership of the general partners of the Adviser within a
reasonable time after such change.
8. NON-EXCLUSIVITY
The services of the Adviser to the Manager, the Portfolio and the Trust
are not to be deemed to be exclusive, and the Adviser shall be free to render
investment advisory or other services to others and to engage in other
activities. It is understood and agreed that the directors, officers, and
employees of the Adviser are not prohibited from engaging in any other business
activity or from rendering services to any other person, or from serving as
partners, officers, directors, trustees, or employees of any other firm or
corporation.
9. SUPPLEMENTAL ARRANGEMENTS
The Adviser may from time to time employ or associate itself with any
person it believes to be particularly suited to assist it in providing the
services to be performed by such Adviser hereunder, provided that no such person
shall perform any services with respect to the Portfolio that would constitute
an assignment or require a written advisory agreement pursuant to the Investment
Company Act. Any compensation payable to such persons shall be the sole
responsibility of the Adviser, and neither the Manager nor the Trust shall have
any obligations with respect thereto or otherwise arising under the Agreement.
10. REGULATION
The Adviser shall submit to all regulatory and administrative bodies
having jurisdiction over the services provided pursuant to this Agreement any
information, reports, or other material which any such body by reason of this
Agreement may request or require pursuant to applicable laws and regulations.
11. RECORDS
The records relating to the services provided under this Agreement
shall be the property of the Trust and shall be under its control; however, the
Trust shall furnish to the Adviser such records and permit it to retain such
records (either in original or in duplicate form) as it shall reasonably require
in order to carry out its business. In the event of the termination of this
Agreement, such other records shall promptly be returned to the Trust by the
Adviser free from any claim or retention of rights therein, provided that the
Adviser may retain any such records that are required by law or regulation. The
Manager and the Adviser shall keep confidential any information obtained in
connection with its duties hereunder and disclose such information only if the
Trust has authorized such disclosure
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or if such disclosure is expressly required or requested by applicable federal
or state regulatory authorities, or otherwise required by law.
12. DURATION OF AGREEMENT
This Agreement shall become effective upon the date first above
written, provided that this Agreement shall not take effect unless it has first
been approved: (i) by a vote of a majority of those trustees of the Trust who
are not "interested persons" (as defined in the Investment Company Act) of any
party to this Agreement ("Independent Trustees"), cast in person at a meeting
called for the purpose of voting on such approval, and (ii) by vote of a
majority of the Portfolio's outstanding securities. This Agreement shall
continue in effect for a period more than two years from the date of its
execution only so long as such continuance is specifically approved at least
annually by the Board of Trustees provided that in such event such continuance
shall also be approved by the vote of a majority of the Independent Trustees
cast in person at a meeting called for the purpose of voting on such approval.
13. TERMINATION OF AGREEMENT
This Agreement may be terminated at any time, without the payment of
any penalty, by the Board of Trustees, including a majority of the Independent
Trustees, by the vote of a majority of the outstanding voting securities of the
Portfolio, on sixty (60) days' written notice to the Manager and the Adviser, or
by the Manager or Adviser on sixty (60) days' written notice to the Trust and
the other party. This Agreement will automatically terminate, without the
payment of any penalty, (i) in the event of its assignment (as defined in the
Investment Company Act), or (ii) in the event the Investment Management
Agreement between the Manager and the Trust is assigned (as defined in the
Investment Company Act) or terminates for any other reason. This Agreement will
also terminate upon written notice to the other party that the other party is in
material breach of this Agreement, unless the other party in material breach of
this Agreement cures such breach to the reasonable satisfaction of the party
alleging the breach within thirty (30) days after written notice.
14. USE OF ADVISER'S NAME
The parties agree that the name of the Adviser, the names of any
affiliates of the Adviser and any derivative or logo or trademark or service
mark or trade name are the valuable property of the Adviser and its affiliates.
The Manager and the Trust shall have the right to use such name(s), derivatives,
logos, trademarks or service marks or trade names only with the prior written
approval of the Adviser, which approval shall not be unreasonably withheld or
delayed so long as this Agreement is in effect.
Upon termination of this Agreement, the Manager and the Trust shall
forthwith cease to use such name(s), derivatives, logos, trademarks or service
marks or trade names. The Manager and the Trust agree that they will review with
the Adviser any advertisement, sales literature, or notice prior to its use that
makes reference to the Adviser or its affiliates or any such name(s),
derivatives, logos, trademarks, service marks or trade names so that the Adviser
may review the context in which it is referred to, it being agreed that the
Adviser shall have no responsibility to ensure the adequacy of the form or
content of such materials for purposes of the Investment Company Act or other
applicable laws and regulations. If the Manager or the Trust makes any
unauthorized use of the Adviser's names, derivatives, logos, trademarks or
service marks or trade names, the parties acknowledge that the Adviser shall
suffer irreparable harm for which monetary damages may be inadequate and thus,
the Adviser shall be entitled to injunctive relief, as well as any other remedy
available under law.
15. AMENDMENTS TO THE AGREEMENT
Except to the extent permitted by the Investment Company Act or the
rules or regulations thereunder or pursuant to exemptive relief granted by the
SEC, this Agreement may be amended by the parties only if such amendment, if
material, is specifically approved by the vote of a majority of the outstanding
voting securities of the Portfolio (unless such approval is not required by
Section 15 of the Investment Company Act as interpreted by the SEC or its staff
or unless the SEC has granted an exemption from such approval requirement) and
by the vote of a majority of the Independent Trustees cast in person at a
meeting called for the purpose of voting on such approval. The required
shareholder approval shall be effective with respect to the Portfolio if a
majority of the outstanding voting securities of the Portfolio vote to approve
the amendment, notwithstanding that the amendment may not have
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been approved by a majority of the outstanding voting securities of any other
Portfolio affected by the amendment or all the Portfolios of the Trust.
16. ASSIGNMENT
Any assignment (as that term is defined in the Investment Company Act)
of the Agreement made by the Adviser without the prior written consent of the
Trust and the Manager shall result in the automatic termination of this
Agreement, as provided in Section 13 hereof. Notwithstanding the foregoing, no
assignment shall be deemed to result from any changes in the directors, officers
or employees of such Adviser except as may be provided to the contrary in the
Investment Company Act or the rules or regulations thereunder. The Adviser
agrees that it will notify the Trust and the Manager of any changes in its key
employees within a reasonable time thereafter.
17. ENTIRE AGREEMENT
This Agreement contains the entire understanding and agreement of the
parties with respect to the Portfolio.
18. HEADINGS
The headings in the sections of this Agreement are inserted for
convenience of reference only and shall not constitute a part hereof.
19. NOTICES
All notices required to be given pursuant to this Agreement shall be
delivered or mailed to the address listed below of each applicable party in
person or by registered or certified mail or a private mail or delivery service
providing the sender with notice of receipt or such other address as specified
in a notice duly given to the other parties. Notice shall be deemed given on the
date delivered or mailed in accordance with this paragraph.
For: The Equitable Life Assurance Society of the United States
Patricia Louie, Vice President and Counsel
1290 Avenue of the Americas, 8th Floor
New York, New York 10104
For: EQ Advisors Trust
Patricia Louie, Vice President and Secretary
1290 Avenue of the Americas, 8th Floor
New York, New York 10104
For: Alliance Capital Management L.P.
Mark R. Manley, Senior Vice President,
Assistant General Counsel and Assistant Secretary
1345 Avenue of the Americas
New York, New York 10105
20. SEVERABILITY
Should any portion of this Agreement for any reason be held to be void
in law or in equity, the Agreement shall be construed, insofar as is possible,
as if such portion had never been contained herein.
21. TRUST AND SHAREHOLDER LIABILITY
The Manager and Adviser are hereby expressly put on notice of the
limitation of shareholder liability as set forth in the Agreement and
Declaration of Trust of the Trust and agree that obligations assumed by the
Trust pursuant to this Agreement shall be limited in all cases to the Trust and
its assets, and if the liability relates to one or more series, the
A-8
obligations hereunder shall be limited to the respective assets of the
Portfolio. The Manager and Adviser further agree that they shall not seek
satisfaction of any such obligation from the shareholders or any individual
shareholder of the Portfolio, nor from the Trustees or any individual Trustee of
the Trust.
22. GOVERNING LAW
The provisions of this Agreement shall be construed and interpreted in
accordance with the laws of the State of New York, or any of the applicable
provisions of the Investment Company Act. To the extent that the laws of the
State of New York, or any of the provisions in this Agreement, conflict with
applicable provisions of the Investment Company Act, the latter shall control.
23. INTERPRETATION
Any question of interpretation of any term or provision of this
Agreement having a counterpart in or otherwise derived from a term or provision
of the Investment Company Act shall be resolved by reference to such term or
provision of the Investment Company Act and to interpretations thereof, if any,
by the United States courts or, in the absence of any controlling decision of
any such court, by rules, regulations or orders of the SEC validly issued
pursuant to the Investment Company Act. Specifically, the terms "vote of a
majority of the outstanding voting securities," "interested persons,"
"assignment," and "affiliated persons," as used herein shall have the meanings
assigned to them by Section 2(a) of the Investment Company Act. In addition,
where the effect of a requirement of the Investment Company Act reflected in any
provision of this Agreement is relaxed by a rule, regulation or order of the
SEC, whether of special or of general application, such provision shall be
deemed to incorporate the effect of such rule, regulation or order.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers as of the date first mentioned above.
THE EQUITABLE LIFE ASSURANCE ALLIANCE CAPITAL MANAGEMENT L.P.
SOCIETY OF THE UNITED STATES
By: ALLIANCE CAPITAL MANAGEMENT
CORPORATION, its General Partner
By: By:
--------------------------------- -----------------------------------
Peter D. Noris Mark R. Manley
Executive Vice President Assistant Secretary
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APPENDIX A
TO
INVESTMENT ADVISORY AGREEMENT
WITH
ALLIANCE CAPITAL MANAGEMENT L.P.
Portfolio Advisory Fee
EQ/Small Company Index Portfolio 0.05% of the Portfolio's average daily net assets
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APPENDIX B
INFORMATION ABOUT ALLIANCE CAPITAL
Alliance Capital Management L.P. ("Alliance Capital"), an investment adviser
registered under the Investment Advisers Act of 1940, as amended, is a Delaware
limited partnership, of which Alliance Capital Management Corporation ("ACMC")
is the general partner. ACMC is an indirect wholly-owned subsidiary of The
Equitable Life Assurance Society of the United States ("Equitable"). Equitable
is a wholly-owned subsidiary of AXA Financial, Inc. ("AXA Financial"). As of
December 31, 2002, Alliance Capital Management Holding, L.P. ("Alliance
Holding") owned approximately 30.7% of the units of limited partnership interest
in Alliance Capital ("Alliance Capital Units"). As of December 31, 2002, AXA
Financial owned approximately 1.9% of the outstanding publicly traded units of
Alliance Holding and approximately 54.7% of the outstanding Alliance Capital
Units, which, including the general partnership interests in Alliance Capital
and Alliance Holding, represent an approximate 55.7% economic interest in
Alliance Capital. AXA Financial is a Delaware corporation and a wholly-owned
subsidiary of AXA, a French insurance holding company.
Set forth below is information about the owners, principal executive officers
and directors of Alliance Capital. Unless otherwise indicated, the business
address of each principal executive officer or director is 1345 Avenue of the
Americas, New York, New York 10105.
NAME AND ADDRESS POSITION WITH ALLIANCE CAPITAL PRINCIPAL OCCUPATION
---------------------------------------- -------------------------------------- --------------------------------------
Alliance Capital Management Holding, Limited Partner
L.P. ("Alliance Holding")
1345 Avenue of the Americas
New York, New York 10105
Alliance Capital Management General Partner
Corporation ("ACMC")
1345 Avenue of the Americas
New York, New York 10105
ACMC, Inc. Limited Partner
The Equitable Life Assurance Society Parent of ACMC
of the United States ("Equitable")
1290 Avenue of the Americas
New York, New York 10104
SCB Partners, Inc. ("SCBP") Limited Partner
AXA Financial, Inc. ("AXA Financial") Parent of Equitable
1290 Avenue of the Americas
New York, New York 10104
Dave Harrell Williams Chairman Emeritus of General
Partner of Alliance Capital
Bruce W. Calvert Chairman, Chief Executive Officer
and Director of General Partner of
Alliance Capital
John D. Carifa President, Chief Operating Officer
and Director of General Partner of
Alliance Capital
Lewis A. Sanders Vice Chairman, Chief Investment
767 Fifth Avenue Officer and Director
New York, New York 10018
Alfred Harrison Vice Chairman and Director of
General Partner of Alliance Capital
Roger Hertog Vice Chairman and Director of
General Partner of Alliance Capital
Benjamin Duke Holloway Director of General Partner of Financial Consultant
Alliance Capital
Richard Dziadzio Director of General Partner of Senior Vice President - Asset
Alliance Capital Management Activities, AXA
23 Avenue Matignon, Paris, France
Donald Hood Brydon Director of General Partner of Chairman and Chief Executive Officer
Alliance Capital AXA Investment Managers, S.A.
23 Avenue Matignon, Paris, France
Henri De La Croix De Castries Director of General Partner of Chairman, Management Board, and
Alliance Capital Chief Executive Officer, AXA
23 Avenue Matignon, Paris, France
Denis Duverne Director of General Partner of Executive Vice President, Financial
Alliance Capital Control & Strategy, AXA
23 Avenue Matignon, Paris, France
Peter Dana Noris Director of General Partner of Executive Vice President & Chief
Alliance Capital Investment Officer, AXA Financial, Inc.
Stanley Bernard Tulin Director of General Partner of Vice Chairman & Chief Financial
Alliance Capital Officer, AXA Financial, Inc.
Frank Savage Director of General Partner of Chief Executive Officer,
Alliance Capital Savage Holdings, LLC
William Edwin Charles Jarmain Director of General Partner of President, Jarmain Group, Inc.
Alliance Capital 121 King Street
W. Toronto, Ontario
Peter Joseph Tobin Director of General Partner of Dean, Tobin College of Business
Alliance Capital Administration, St. John's University
800 Utopia Parkway
Jamaica, New York
Christopher Condron Director of General Partner Director, President, Chief Executive
of Alliance Capital Officer, AXA Financial, Inc.
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VOTING INSTRUCTION CARD
Voting instructions executed by a Contractowner may be revoked at any time prior
to the Shareholder's voting the shares represented thereby by the Contractowner
providing the Shareholder with a properly executed written revocation of such
voting instructions, or by the Contractowner providing the Shareholder with
proper later-dated voting instructions by telephone or by the Internet. Proxies
executed by the Shareholder may be revoked at any time before they are exercised
by a written revocation received by the secretary of Equitable, by properly
executing a later-dated proxy or by attending the Special Meeting and voting in
person, by telephone or by the Internet.
This voting instruction card, when properly executed, will be voted in the
matter directed herein by the undersigned.
IF YOU SIGN AND RETURN THIS VOTING INSTRUCTION CARD WITHOUT DIRECTING EQUITABLE
HOW TO VOTE, EQUITABLE WILL VOTE THE SHARES REPRESENTED BY THIS VOTING
INSTRUCTION CARD "FOR" THE PROPOSAL.
---
PORTFOLIO
---------
Small Company Index Portfolio
Class IA [__________]
Class IB [__________]
THE TRUSTEES UNANIMOUSLY RECOMMEND THAT
CONTRACTOWNERS INSTRUCT THE SHAREHOLDER TO VOTE "FOR" THE
FOLLOWING PROPOSAL.
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS. Example: [X]
To approve a new advisory agreement between Equitable and Alliance
Capital with respect to Small Company Index Portfolio:
FOR [ ] AGAINST [ ] ABSTAIN [ ]
VOTING INSTRUCTION CARD
THE EQUITABLE LIFE ASSURANCE SOCIETY OF THE UNITED STATES
SPECIAL MEETING OF SHAREHOLDERS OF EQ/SMALL COMPANY INDEX PORTFOLIO
TO BE HELD ON APRIL 29, 2003
The undersigned, the owner of one or more variable life insurance policies or
variable annuity contracts or certificates ("Contracts") whose account value is
invested in one or more series of EQ Advisors Trust ("Trust"), hereby instructs
The Equitable Life Assurance Society of the United States ("Equitable" or the
"Shareholder"), the owner of all shares of the Trust attributable to the
Contracts and, therefore, the sole shareholder of the Trust, to vote as
indicated on the reverse side on each of the specific proposals that will be
considered at the special meeting of shareholders of the EQ/Small Company Index
Portfolio of the Trust, or any adjournment thereof, as described in the Trust's
proxy statement, and to vote, in adjournment thereof, as described in the
Trust's proxy statement, and to vote, in its discretion, on such other matters
as may properly come before such meeting.
THIS VOTING INSTRUCTION CARD IS SOLICITED BY EQUITABLE AS THE SOLE SHAREHOLDER
OF THE TRUST. RECEIPT OF THE NOTICE OF SPECIAL MEETING, EQUITABLE'S INFORMATION
STATEMENT AND THE TRUST'S PROXY STATEMENT ACCOMPANYING THIS VOTING INSTRUCTION
CARD IS ACKNOWLEDGED BY THE UNDERSIGNED.
VOTE VIA INTERNET: https://vote.proxy-
direct.com
VOTE VIA TELEPHONE: 1-866-241-6192
VOTE VIA FAX: 1-888-796-9932
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CONTROL NUMBER: 999 9999 9999 999
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NOTE: Please sign this proxy exactly as your name or names
appears hereon. Joint owners should each sign personally.
Trustees and other fiduciaries should indicate the capacity
in which they sign, and where more than one name appears, a
majority must sign. If a corporation, partnership or other
entity, this signature should be that of a duly authorized
individual who should state his or her title.
-----------------------------------------------------------
Signature
-----------------------------------------------------------
Signature of joint owner, if any
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Date 12436_AXA
PLEASE MARK, SIGN AND DATE YOUR VOTING INSTRUCTION CARD AND
MAIL IT IN THE ENCLOSED POSTAGE-PAID ENVELOPE